Council Minutes
The Parish Council meets on the second Thursday of every month except January and August. Meetings begin at 19:30 hrs.
The Council may only reach a decision on a matter which appears on the formal agenda for the meeting, so while the Councillors will be happy to listen to your concerns and provide any relevant information, any issue requiring a decision may have to be placed on the agenda of a future meeting. Formal Council Meetings will immediately follow the Open Forum discussion, usually commencing at approx. 7.30pm or the completion of the public forum whichever is the sooner.
The Council meeting dates for 2024 are as follows:
- No meeting in January
- February 15th
- March 14th
- April 11th 2024
- May 9th
- June 13th
- July 11th
- No meeting August
- Sept 12th
- October 10th
- November 14th
- December 12th
For 2025 the dates are as follows:
- January 17th
- February 13th
- March 13th
2023/24
BASTON PARISH COUNCIL
Minutes of the meeting of Parish Council Annual General Meeting held on Thursday 11th July 2024 in Baston Village Hall (Barn).
Present: Chairman Cllr A Clarke
Cllr B Easy Cllr L Eassom
Cllr G Griffiths Cllr M Nicholson
Cllr P Redmore Cllr J Groutage
County Councillor Cllr A Baxter
District CouncillorsCllr V Smith
Clerk Mrs S Phillips
Apologies:Cllr M Mahabadi Cllr J Kelly
Cllr G Vaughan Cllr P Delmer
Members of public present: 4
Public Forum
There was interest in the planning application for 6 dwellings.
It was noted that SKDC had cut the grass in the churchyard but not in other areas within the village with the last cut being in May. It was stated that the churchyard gets 10 cuts a year compared to 7 for the village plus it has been wet so grass cutting was unable to take place.
There are concerns with the increase of housing in the area.
07/24-42 Chairman’s remarks
The chairman opened the meeting at 7.34pm, thanks were given to all those in attendance.
07/24-43 Apologies for absence and acceptance of any reasons given
Apologies of absence were noted, and reasons given accepted.
07/24-44 To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
None.
07/24-45 Notes of the last meeting held on 13th June 2024 to be approve as the minutes
Minutes of the meeting held on 13th June were circulated before the meeting. It was RESOLVED that the minutes be accepted as a true and accurate record. Cllr Clarke signed the minutes.
07/24-46 Matters Arising from the meeting held on 13th June 2024
The Privacy Policy on the website is to be amended by the Clerk.
Cllr Groutage informed councillors that a council in Manchester have an empty property officer who encourages landlords to bring empty properties to a rentable position. Cllr Groutage spoke with SKDC who was unsure if such a policy was in place. Cllr Smith confirmed that there is a register of empty properties and there would be a policy in place for council properties, but other than trebling the council tax they are unable to force the owner to make properties rentable or do a compulsory purchase.
The planning officer has met with the owner of the empty properties and confirmation was received that the required work had not been done due to ill health.
In relation to the tree issues Cllr Clarke confirmed there is an Antisocial Behaviour Act and every council should have a high hedge order in place. This means that a private resident is able to go to the council and if nothing is done the council are able to deal with the high hedge and put as a debt against the house of the owner if costs are not able to be recovered.
Discussions have taken place regarding funding for the cricket nets after a letter had been received stating the grant of £5000 was approved. The previous Chair of the parish council applied for the grant on behalf of the cricket club. Cllr Clarke has requested that the cricket club supply required documentation which they have yet to do. The parish council would be responsible for managing the grant and how it is spent and as such would be liable to pay the grant back if it has not been spent as it should be. Cllr Clarke has asked for the grant to be put on hold as it was felt that the parish council should not be responsible for managing the project. All councillors were in agreement.
The community cleaner has now received PPE which includes a coat, hi vis and a ring for a bag to litter pick.
07/24-47 Clerks report on matters outstanding
The clerk reported that there were no matters outstanding.
07/24-48 To receive reports from representatives on outside bodies
District Councillor
Apologies were received from Cllr Trollope Bellew.
A report was submitted by Cllr Smith and is attached as Appendix A. In addition to the submitted report Cllr Smith reported the following:
There is a parcel of land in King Street which has been approved for gravel extraction. Cllr Smith has received an email asking if she would sit on the Quarry Liaison Committee but looking at the terms it seems quite limited and will only be meeting once a year. It was felt that given how close to Baston the quarry will be that a councillor should be invited to join as well as Thurlby and Langtoft. Cllr Clarke has requested to see the terms of reference before a decision is made but it was generally felt by the councillors that it would be a good idea to have a representative present.
SKDC community groups for funding is available, the next will be held on 19th September in Bourne.
A tree is the churchyard is due to be removed after an investigation highlighted that the tree is starting to lean, this will mean there will some road closures.
County Councillor
Apologies were received from Cllr Baxter but correspondence has been received.
An investigation of the weight limit through Baston suggests an alternative route for traffic generated by quarries. Cllr Clarke noted there was no mention on the 7.5-ton weight limit.
Surveys for pedestrian crossings were scheduled for May but due to utilities work and lowered traffic this will take place in July. Lincolnshire CC are planning for 10 pedestrian crossings in Lincolnshire and Cllr Clarke has requested for Baston to be included.
BPFMC Representative
Awaiting funds for the roof repairs and there has been some rodent problems which is being taken care off.
07/24-49 Financial matters and authorisation of payments
Invoices for the dog bin emptying are still be sent to the previous clerk, it has been requested that they are now sent direct to the clerk. The stock of dog bin bags is still being held by the previous clerk and it was felt this should also be looked at.
Online banking update
The clerk and Cllr Clarke now have access to online banking.
Payments made
Payments made were RESOLVED:
11.06.24 Community cleaner Salary £137.28
18.06.24 Amazon Equipment for community cleaner £16.98
28.06.24 S Phillips Salary £480
01.07.24 BPFMC Agreed Contribution £3150
02.07.24 Garys Gardens Grass cutting 18.06.24 and 02.07.24 £600
02.07.24 BPFMC Room hire £20
02.07.24 David Knibbs 4 x Emptying dog waste bins (June) £170
c) Payments received:
21.06.24 CH & WJ Gray Incorrect payment returned £948.74
d) Upcoming payments:
Community Heartbeat Defibrillator 1 year maintenance x 2 £330
The amount to Community Heartbeat has increased to £486.00 which includes Mayfields Gardens as the councillors RESOLVED to add due to being fully accessible to all. The increase payment was RESOLVED.
Cllr Nicholson confirmed that a true set of accounts are in order.
07/24-50 CEMEX update and agree on any actions
No date has been set for the environmental response and concerns that due to changes in planning this will be passed much more easily.
Councillors felt there should be a wish list ready to help with the community. It was agreed that a precept meeting will be arranged to discuss further. Cllr Griffiths agreed to take an action and prepare a list from all councillors ready for September.
07/24-51 Bylaw update and agree on any actions
Cllr Mahabadi is looking into next steps and due to not being present it was agreed that the item will be deferred to the next meeting.
07/24-52 Defibrillator update within the village and agree any action
Cllr Redmore agreed to make checks to the defibrillators within the village alongside Cllr Griffiths.
Mayfield Gardens – on the parish council paying for maintenance
It was RESOLVED that as the defibrillator was accessible for all to use that the parish council would pay for the annual maintenance.
07/24-53 Planning matters
S24/0791- Variation of planning condition 2 (approved plans) and submission of details reserved by conditions 3, 4 and 5 of planning permission S22/2395 (Demolition of existing dwelling and erection of replacement dwelling)
Councillors had no objections, the clerk to respond as such.
S24/1091 – Proposed change of use of and agricultural building to six dwellings. Barn at Mill House Farm, Deeping Road, Baston, Lincolnshire, PE6 9NW
Councillors had no objections, the clerk to respond as such and to note that stair elevation on P4, P5 and P6 are not visibility onto the A15 should be reviewed.
07/24-54 Highways
Speed Data update and agree on any actions
Speed data has been included on the noticeboard, website, and Facebook; it was noted that a lot of speeding within the village is from residents. Cllr Redmore has agreed to provide a new set of data which is to also be sent to Lincolnshire Road Partnership and request speed traps for the village.
Discussions took place on other options such as cameras which take photos of number plates, Cllr Redmore to provide costs. It was agreed that the latest data will be looked at in the first instance, and it is hoped that the police will do speed monitoring in the meantime.
A speed limit of 20 had been requested for outside the schools and should be chased.
07/24-55 Village Concerns
It was noted that the local plan has been removed from SKDC, it was confirmed the reason being is the consultation has closed.
07/24-56 Correspondence
An email has been received by the clerk about the possibility of allotment holders to purchase alpaca manure. Cllr Clarke to forward the email onto Baston Allotment Association.
It has been noted that the parish council should have email addresses specifically for council business. It was RESOLVED that the parish council would keep their existing email addresses.
07/24-57 Public Questions
There were no further questions from the public.
07/24-58 To resolve on whether the Council will move into closes session
The council requested to move into closed session and all attendees were asked to leave.
07/24-59 Date of next meeting
12th September 2024 at 7.30pm
Precept meeting to be agreed.
Meeting declared closed at 9.50pm.
Signed:
Date:
APPENDIX A – Baston Parish Council Meeting – 11.07.24
Cllr Smith, District Councillor Report
District Matters
Recycling: No further updates following my last report. As previously stated:
From 10th June rejections will re-start. The criteria will be more relaxed than previously. Data will continue to be collected and analysed to ensure resources including education and communication are targeted effectively with the hope that contamination can be minimised as much as is possible over the summer months. Telephone 01476 406544 or email recycling@southkesteven.gov.uk if you have any concerns.
Anglian Water Pipeline: No further updates: As previously stated Anglian Water cite the impacts of the Covid-19 pandemic, labour shortages and supply issues caused by the war in Ukraine as contributing to delays. Consequently, some of their planned work has been rephrased. SKDC state that in terms of planning controls, while there is condition requiring the land to be reinstated, they have no control over the time period for the construction of the project.
To view any SKDC active consultations go to: https://www.southkesteven.gov.uk/consultations
Current Consultations:
https://www.southkesteven.gov.uk/ArtsConsultation
SKDC have launched a public consultation to help shape a bid for funding from the Arts Council for two areas in South Kesteven. The Council is asking arts practitioners and people from the Bourne and Deepings areas for their views. Closes 3rd July
NSIPs
Mallard Pass: It was announced in May that the decision on this was delayed until 13th June but as a General Election has been called since then the timeframe on this is now unknown.
New Lincolnshire Reservoir (Scredington): Anglian Water presentation The Barn, Baston 1st July 11am-4pm
County Matters that I am aware of, but please contact Cllr Baxter (county councillor) for more information
Flooding: No further updates: Section 19 report from LCC investigating the cause of the flooding following Storm Henk is due by August 2024
Highways: I am not aware of any further updates with regards to A15, the crossroads or a possibly 7.5 tonne weight limit. I have raised the matter of the trees at the Bus Stop on A15 southbound on FixMyStreet and the case has been closed as I am told enforcement action is being taken.
Quarry: The Lincolnshire Minerals and Waste Local Plan: Preferred Approach for updating the plan went before LCC Executive on 4th June where it was anticipated that it would be approved for public consultation. SG17 (Land south of A1175 at West Deeping) was included but Thetford Farm was not. The executive felt that insufficient information was available and a decision on whether to put this out for public consultation has been delayed by one month.
End.
BASTON PARISH COUNCIL
CLERK: MRS SARAH PHILLIPS
2 PLOUGH ROW, DEEPING ST NICHOLAS, SPALDING, PE11 3EW
TEL: 07484 734007 EMAIL: PARISHCLERKBASTON@GMAIL.COM
You are hereby summoned to attend the next meeting of Baston Parish Council, which will be held on Thursday 11th July 2024 commencing at 7.30 pm in Baston Village Hall (Barn), Main Street, Baston, Peterborough, PE6 9PA. The business to be dealt with at the meeting is listed in the agenda. If you are unable to attend, please notify me of your apology.
There will be a 15-minute public starting at 7.15pm when members of the public may ask questions or make short statements to the Council, and your attendance is also requested during this period.
Signature: S. Phillips
Clerk to the Parish Council
Date: 04/07/24
________________________________________________________________
AGENDA
Public Forum (15 Minutes)
1. Chairman’s remarks
2. Apologies for absence and acceptance of any reasons given
3. To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
4. Notes of the last meeting held on to be approved as the minutes
5. Matters Arising from the meeting held on 13th June 2024
6. Clerk’s report on matters outstanding
7. To receive reports from representatives on outside bodies
District Councillor
County Councillor
BPFMC Representative
8. Financial matters and authorisation of payments:
a) Online banking update
b) Payments made:
11.06.24 Community cleaner Salary £137.28
18.06.24 Amazon Equipment for community cleaner £16.98
28.06.24 S Phillips Salary £480
01.07.24 BPFMC Agreed Contribution £3150
02.07.24 Garys Gardens Grass cutting 18.06.24 and 02.07.24 £600
02.07.24 BPFMC Room hire £20
02.07.24 David Knibbs 4 x Emptying dog waste bins (June) £170
c) Payments received:
21.06.24 CH & WJ Gray Incorrect payment returned £948.74
d) Upcoming payments:
Community Heartbeat Defibrillator 1 year maintenance x 2 £330
9. CEMEX update and agree on any actions
10. Bylaw update and agree on any actions
11. Defibrillator update within the village and agree any action
a) Mayfield Gardens – discuss and agree on the parish council paying for the maintenance
12. Planning matters
S24/0791- Variation of planning condition 2 (approved plans) and submission of details reserved by conditions 3, 4 and 5 of planning permission S22/2395 (Demolition of existing dwelling and erection of replacement dwelling)
S24/1091 – Proposed change of use of and agricultural building to six dwellings. Barn at Mill House Famr, Deeping Road, Baston, Lincolnshire, PE6 9NW
13. Highways
a) Speed Data update and agree on any action
14. Village Concerns
15. Correspondence
16. Councillor email addresses (Outlook)
17. Public Questions (10 minutes)
18. To resolve on whether the Council will move into closed session in accordance with the Public
Bodies (Admission to Meetings) Act 1960.
Should this resolution be passed the public and press will be required to leave the meeting at this stage
19. Date of next meeting:
12th September 2024 at 7.30pm
APPENDIX A – Baston Parish Council Meeting – 13.06.24
Cllr Smith, District Councillor Report
District Matters
Recycling: No further updates following my last report. As previously stated:
From 10th June rejections will re-start. The criteria will be more relaxed than previously. Data will continue to be collected and analysed to ensure resources including education and communication are targeted effectively with the hope that contamination can be minimised as much as is possible over the summer months. Telephone 01476 406544 or email recycling@southkesteven.gov.uk if you have any concerns.
Anglian Water Pipeline: No further updates: As previously stated Anglian Water cite the impacts of the Covid-19 pandemic, labour shortages and supply issues caused by the war in Ukraine as contributing to delays. Consequently, some of their planned work has been rephrased. SKDC state that in terms of planning controls, while there is condition requiring the land to be reinstated, they have no control over the time period for the construction of the project.
To view any SKDC active consultations go to: https://www.southkesteven.gov.uk/consultations
Current Consultations:
https://www.southkesteven.gov.uk/ArtsConsultation
SKDC have launched a public consultation to help shape a bid for funding from the Arts Council for two areas in South Kesteven. The Council is asking arts practitioners and people from the Bourne and Deepings areas for their views. Closes 3rd July
NSIPs
Mallard Pass: It was announced in May that the decision on this was delayed until 13th June but as a General Election has been called since then the timeframe on this is now unknown.
New Lincolnshire Reservoir (Scredington): Anglian Water presentation The Barn, Baston 1st July 11am-4pm
County Matters that I am aware of, but please contact Cllr Baxter (county councillor) for more information
Flooding: No further updates: Section 19 report from LCC investigating the cause of the flooding following Storm Henk is due by August 2024
Highways: I am not aware of any further updates with regards to A15, the crossroads or a possibly 7.5 tonne weight limit. I have raised the matter of the trees at the Bus Stop on A15 southbound on FixMyStreet and the case has been closed as I am told enforcement action is being taken.
Quarry: The Lincolnshire Minerals and Waste Local Plan: Preferred Approach for updating the plan went before LCC Executive on 4th June where it was anticipated that it would be approved for public consultation. SG17 (Land south of A1175 at West Deeping) was included but Thetford Farm was not. The executive felt that insufficient information was available and a decision on whether to put this out for public consultation has been delayed by one month.
End.
BASTON PARISH COUNCIL
Minutes of the meeting of Parish Council Annual General Meeting held on Thursday 9th May 2024 in Baston Village Hall (Barn).
Present: Chairman Cllr A Clarke
Cllr P Redmore Cllr G Vaughan
Cllr J Groutage Cllr L Eassom
County Councillor
District CouncillorsCllr V SmithCllr R Trollope Bellew
Clerk Mrs S Phillips
Apologies:Cllr G GriffithsCllr J Kelly
Cllr P Delmer Cllr B Easy
Members of public present: 9
05/24-01 Election of Chairman and Signature of Declaration of Office Form
It was proposed by Cllr Groutage, seconded by Cllr Redmore and unanimously agreed and RESOLVED that Cllr Clarke be elected as Chairman.
The declaration of office form was completed and signed by Cllr Clarke.
05/24-02 Election of Vice Chairman and Signature of Declaration of Office Form
It was proposed by Cllr Clarke, seconded by Cllr Vaughan and unanimously agreed and RESOLVED that Cllr Groutage be elected as Vice Chairman.
The declaration of office form was completed and signed by Cllr Groutage.
05/24-03 Public Forum (15 minutes)
It was noted how beautiful the village looks but queried if grass cutting could be done at the same time. Cllr Clarke agreed that this could be looked into.
A discussion took place on the land for sale at North Meadow view and if the Parish council had a view of purchasing the land. The Parish council recognised that this is privately owned land and the landowner has the right to put the land up for sale. The Parish council would not be in a financial position to bid for this land on behalf on the residents. Any planning applications for this land in the future by a new owner would have to go through the normal process and at this point the Parish council would comment in the normal way.
Cllr Groutage confirmed that it may be of some interest to a nature reserve and contacted Lincolnshire Wildlife Trust who stated the land was too small, hemmed in by the village and a distance from where they work. It would not be high on their list and would need to be co-funded or to receive a generous donation. There is quite an interest in the land and would likely be put out to sealed bids which would be too quick for a village response. The Parish Council concerns would be on public right of way and access which appears to be outside of the boundary of the land for sale and will ensure that CEMEX are upholding their responsibilities on the land restoration and maintenance which was a condition of the previous planning application for this site and any issues are dealt with.
05/24-04 Welcome by the Chairman
Thanks were given to Cllr Plant who had worked very hard for the residents of Baston, all thanks will be passed on.
05/24-05 Apologies for absence and acceptance of any reason given
Apologies of absence were received from Cllr P Delmer, Cllr J Kelly, Cllr G Griffiths and Cllr B Easy. It was RESOLVED that the apologies were accepted.
Cllr Nicholson was not present.
05/24-06 Co-option of Councillor(s) and signature of Declaration of Office Form
All were in favour and was RESOLVED that Lindsey Eassom be co-opted.
The declaration of office form was completed and signed by Cllr Eassom.
05/24-07 Declarations of Interest
Declarations of Interest to be updated if needed
None.
To receive any declarations of interest in accordance with the requirements of Localism Act 2011 and to consider any requests for dispensations
None.
05/24-08 Notes of the last meeting held on 18th March 2023 and 11th April 2024 to be approved as the minutes
Minutes of the meeting held on 18th March 2023 were circulated before the meeting. It was RESOLVED that the minutes be accepted as a true and accurate record. Cllr Clarke signed the minutes.
Minutes of the meeting held on 11th April 2024 were circulated before the meeting. It was RESOLVED that the minutes be accepted as a true and accurate record. Cllr Clarke signed the minutes.
05/24-09 To note any matters arising from the minutes of 11th April 2024
The website is in need of being updated.
Paper copy of minutes to be provided at meetings.
Holiday pay to be discussed in closed session.
To be investigated by Cllr Clarke if a meeting was arranged with LCC planning.
Cllr Groutage was unable to attend the Resilience Plan meeting, but an update was provided by Cllr Smith.
Cllr Clarke to investigate if Richard Davies from Highways has been contacted.
It was unknown if Cllr Plant had done anything about the proposed housing estate. Cllr Groutage has been unable to access what has been submitted. Cllr Smith confirmed that 7 comments had been made but those who commented by post or email are not available.
05/24-10 Reports from Outside Bodies
County Councillor
None.
District Councillor
A report was submitted and presented by Cllr Vanessa Smith and is attached as
Appendix A.
BPFMC
The annual general meeting has taken place which went well, there is a new chairman, but no vice chairman at the moment. BPFMS is making a profit due to controlling heating and electricity as well as changing the bin clearance company.
05/24-11 Election of Committees (Personnel)
It was RESOLVED that Cllr Clarke, Cllr Vaughan and Cllr Groutage will make up the Personnel committee.
05/24-12 To receive the Internal Auditors report for consideration and to approve necessary actions
Recommendations and observations from the Internal Auditor were as follows:
At the Annual Meeting of the Parish Council, the first item on the agenda must be the Election of the Chairman and the signing of the acceptance of office must be recorded, the election of the Vice Chairman (if the council has one) and the signing of the acceptance of office should be the second item, the council can then resolve to close the meeting to hear from the public and/or outside bodies, and reopen for the rest of the council meeting. Actioned.
Under the Local Government Act, the councils cash book/ledger must show a column for S137 expenditure even if no transactions have occurred, unless the council has General Power of Competence LGA s137 To be actioned.
As part of the Councils Risk Management, it is good practice for the Chairman to hold a sealed envelope with a list of all passwords and other important information. This should be updated as & when passwords or information is changed and the previous in-tact envelope passed back to the Clerk. This envelope should only be opened in an emergency and with another Member of the council. To be actioned.
It is bad practice for members of the council to use their private email addresses for council business, the council should consider adopting council specific emails i.e. cllrb.blogs@gmail.com or similar. This could protect a councillor from needing to divulge their private emails should a request under freedom of information be requested. Deferred.
There are 11 Councillor names on the council’s website, please delete those that do not apply Members of the council this also applies to the district website listing who need to be informed. Actioned.
For transparency, Members interests should be on the website, this could be linked from the District website. To be actioned.
In line with item N on the AGAR Internal Audit form regarding the 2022/23 information on the councils website, the last accounts published were 2019-2020, the information that needs to be published can be found on page 1 of the AGAR. To be actioned.
In line with Item C on the AGAR Internal Audit form regarding the council assessing risks, one of many areas that the council could conform to this, is by having an interim internal audit, to encourage this, my fees work out more cost effective, if a council has 2 IA’s in a year, an interim and AGAR end of year. This would not only save the council money (public money) but also if issues are found they can be corrected before the end of year process has to be put in place. It was RESOLVED that a mid year internal audit to be completed.
The council needs up to date policies that can be added to the website for transparency, you should start with the Standing orders and Financial regulations, up to date versions of these and many more can be downloaded from the LALC website and tailored to the council’s needs. To be actioned.
The Internal Auditors reports to the Chairman for the Council, should be on the website so for transparency, these should be added. To be actioned.
The council must have Terms of Reference for all committees and should have a personnel committee and terms of reference for this committee. To be actioned.
The Privacy Statement on the website is out of date, it shows a previous Clerk and was last reviewed on 2021 Privacy. To be actioned.
The Accessibility statement of the website was last reviewed in 2020 Accessibility. To be actioned.
The council’s insurance certificate for transparency could be added to the website. To be actioned.
The District Council may have been informed however the previous Clerk is still named on their website and there is an error in the email address Incorrect contact. Actioned.
05/24-13 Financial
To approve the Annual Governance Statement for year ending 31st March 2024
The clerk read out the items on the Annual Governance Statement and was RESOLVED that the Annual Governance Statement be approved. The Chairman and the clerk both signed the document.
To approve the Financial Statement for year ending 31st March 2024
It was RESOLVED that the Financial Statement be approved. The Chairman and the clerk both signed the document.
Financial update
Only half the precept has been received and the remainder will be received in September.
Approval of donation towards Baston Big Arts and Crafts Bash
It was RESOLVED that a donation of £75.00 be given to the Big Arts and Crafts Bash. Baston Parish Council will be featured on the programme as Main Event Sponsor.
Approval of donations towards The Barn essential roof repairs
BPFMC have applied for two bids but if unsuccessful have asked for a donation of £2500 from Baston Parish Council towards the roof repairs. All were in favour and RESOLVED that the donation if required would be given due to the village owning the site and if it had to close the village would no longer have the facility available.
Approval of contribution towards subscription for the website of Naturehood
All were in favour and RESOLVED to pay a contribution of £20.80 towards the Naturehood website, which is split between Baston, Thurlby and Langtoft.
Payments to be made: Zurich, Clerks Clerical Service, BPFMC
It was RESOLVED that the following payments were to be made:
Zurich Insurance £464.77
Clarks Clerical Service Internal Audit £140.00
BPFMC Hall hire £30.00
It was RESOLVED that an external hard drive is to be purchased for document storage for the clerk. An estimated cost of £60 was given.
05/24-14 Planning Matters
None.
05/24-15 Highways
Cllr Clarke will be contacting Richard Davies re the 7.5 ton limit.
Cllr Delmer to be asked to prepare data from the speed camera so that any actions can be raised at the next meeting.
05/24-16 Village Concerns
None.
05/24-17 Correspondence
Resident Grass cutting Resolved
Langtoft Clerk Costs and provider of speed indicators Resolved
Resident Allotment request Resolved – added to waiting list
Cllr Groutage has suggested that allotment payments be brought into alignment with the start of the year in April. Cllrs agreed to review at a later date.
Councillors were informed that a lot of paperwork is being stored of which Cllr Clarke and the clerk will go through to see what can be archived through LCC or kept within storage.
05/24-18 Public Questions (10 minutes)
Cllr Clarke to provide details of new councillor appointments to the Baston Voice.
05/24-19 Date of next meeting
Thursday 13th June 2024
05/24-20 To resolve on whether the Council will move into closed session in accordance with the Public
Bodies (Admission to Meetings) Act 1960.
Should this resolution be passed the public and press will be required to leave the meeting at this stage
The meeting was declared closed at 20.45pm and the meeting went into closed session.
Contracts, holiday pay and pension schemes to be raised with staff.
Safety items to be provided to the community cleaner.
Signed:
Date:
APPENDIX A – Baston Parish Council Meeting – 09.05.24
Report:
Review of the SKDC Local Plan: The consultation on the Draft document has now closed. There will be another consultation later in the year when the Pre-submission document is complete (Regulation 19).
Emergency Planning meeting was held on Wednesday 1st May. It was coordinated by SKDC and LCC (Phil Swinton and Mark Garthwaite respectively) for representatives from nearby villages. Unfortunately the event was poorly attended with only members of Uffington and Tallington PCs being present. Very useful information was shared. Key points: If a village or group of villages would like to put together a plan a group at least three key people are required. There is a template that can be completed and the LCC Resilience Team with then help finalise the document. LCC Resilience Team have a drone which has been used for mapping relevant areas. Once a plan is drawn up, residents can sign up to an SMS service for local alerts. A box with emergency supplies is given to the village for safe keeping to be ready for times of need. If someone would like to get involved with assisting in emergencies but a local emergency plan is not drawn up they can be trained up to be a 'Ready for Anything' volunteer.
Recent local elections: As well as the re-election of the Conservative Police and Crime Commissioner for Lincolnshire, SKDC also saw elections for the newly formed Grantham Parish Council.
Flooding: Section 19 report from LCC investigating the cause of the flooding following Storm Henk is due by August 2024
Anglian Water Pipeline: I have raised this matter with the enforcement team at SKDC as work seems to have stalled and other PCs have asked how long this will be for and whether the land could be restored in the meantime.
Recycling: Following the role out of the twin stream recycling earlier in the year, the contamination rate of the grey bin fell from around 30% to around 17%. It has always been the council’s intention to reject bins that was obviously contaminated at the kerbside. However, after abuse from the public these plans were put on hold in February. The council is now looking to reintroduce this but they will be taking a somewhat more gentle approach. - From 13th May they will be tagging bins contaminated with paper/card and plastics that are not recyclable. The tags will be advisory only and brightly coloured to grab the attention of residents.
- From 10th June rejections will re-start. The criteria will be more relaxed than previously. Data will continue to be collected and analysed to ensure resources including education and communication are targeted effectively with the hope that contamination can be minimised as much as is possible over the summer months.
Telephone 01476 406544 or email recycling@southkesteven.gov.uk if you have any concerns.
To view any SKDC active consultations go to:
https://www.southkesteven.gov.uk/your-council-and-democracy/have-your-say/current There is currently a consultation running on the SKDC Economic Development Strategy (Closes 9th June 2024)
Quarry: No updates from me
Mallard Pass: A decision is due very soon.
SKDC Facebook team are asking for all tourism venues, local community groups and businesses who are planning events in South Kesteven over the summer (June to September) to get in touch so that they can help promote events in the District
SKToday: Now digital https://www.southkesteven.gov.uk/sktoday
A15 junction at Baston: I continue to get comments from residents regarding this and would suggest the village look to address this issue in conjunction with county councillors and perhaps Langtoft PC.
Minutes of the meeting of Baston Parish Council held on Thursday 14th March 2024 in Baston Village Hall (Barn).
Present:
Chairman Cllr D Plant
Cllr J Kelly
Cllr P Redmore
Cllr B Easy
Cllr G Griffiths
Cllr M Nicholson
Cllr J Groutage
County Councillors
District Councillor Cllr R Trollope Bellew
Cllr V Smith
Clerk Mrs S Phillips
Apologies: Cllr P Delmer, Cllr A Clarke, Cllr G Vaughan
Members of public present: 5
1 | Chairman’s remarks
The meeting was declared open at 7.35pm with all welcomed. |
2 | Apologies for Absence and acceptance of any reason given
Apologies for absence were received and accepted from Cllr Delmer, Cllr Clarke and Cllr Vaughan. |
3 | To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and to consider any requests for dispensations
None. |
4 | Notes of the last meeting held on 15th February 2024 to be approved as the minutes
Councillors unanimously agreed to the amendments made by Cllr Groutage and was RESOLVED that the minutes were a true and accurate record and signed as such by the chairman. |
5 | To receive reports from representatives on outside bodies
District Councillor Cllr Trollop Bellew welcomed Mrs Phillips as the new clerk.
Cllr Smith provided the following report: Budget: SKDC full council has approved a 3% rise in SKDC's element of the Council Tax for the next financial year. Review of the SKDC Local Plan: The Local Plan for the District has been reviewed due to certain aspects of need and site allocation. As part of this it has become clear that more sites are needed for the delivery of the required quota of housing across the district (701 per year until 2041 - previously 650 per year). The local plan can be viewed online. A public consultation runs until 25th April https://www.southkesteven.gov.uk/draft-local-plan-consultation. Two public webinars, run by the SKDC Planning Officers, are being held on 20th March and 11th April at 7:30pm to cover a range of topics including housing, employment, climate change and design; these events will be streamed live via the Council’s Public-I channel. Questions can be asked ahead of these meetings: planningpolicy@southkesteven.gov.uk There is a newly proposed allocated site for Baston. Flooding: LCC will be conducting their investigations over the next few months. There are still ongoing issues at Tallington but this seems to be related to blocked surface drains. SKDC will be reviewing its response to the flooding caused by Storm Henk at a joint Rural and Environment Overview and Scrutiny Committee meeting on Monday 18th March. Mini-orchard funding: Up to £1,500 available for parish councils and community groups to apply for to create a mini-orchard to celebrate the Kings coronation. https://www.southkesteven.gov.uk/news/2024/coronation-orchards-bloom-across-south-kesteven Corporate Plan: SKDC has recently published its latest Corporate Plan which can be found here: https://www.southkesteven.gov.uk/sites/default/files/2024-02/South%20Kesteven%20District%20Council%20Corporate%20Plan%20-%202024%20to%202027.pdf SK Funding Day: Information for community groups on the various pots of money available, such as UK Shared Prosperity Fund, SK Community fund, LotterySK and how to apply. Future dates: 21 Mar - Bourne. Recycling: Purple lidded bins should now be used for paper and card with all other mixed dry recycling suitable for kerbside collection (as per leaflet) being put into the grey bin. From 5th February the plan had been to reject bins which were found to be contaminated with the wrong items. However, during the first two days of this stage of the rollout program around 20% of bins were rejected for reasons of contamination and council staff became subject to an unacceptable level of verbal abuse from members of the public. Rejected bins have since been collected and the council has decided to embark on an extended period of advisory tagging and education. Telephone 01476 406544 or email recycling@southkesteven.gov.uk if you have any issues To view any SKDC active consultations go to: https://www.southkesteven.gov.uk/your-council-and-democracy/have-your-say/current-consultations Cllr Plant confirmed that he has applied for the mini orchard funding and has suggested purchasing cherry trees and asked for opinions on where to put them as they will need to be in a public place. Cllr Trollop Bellew explained that a licence may be required from LCC dependant on where the trees are planted. Cllr Smith requested a follow up on the following items raised previously:
County Councillor No report. BPFMC Representative A lot of repairs have happened this year and since the last meeting chairs have been cleaned and new fence posts installed. During the big downpour there was a leak in the roof, a lot of stagnant slime was removed from the roof but found a lot of dislodged tiles. Quotes have been received and now seeking funding and have applied to Mick George Community Fund and SKDC charity fund as well as attending SKDS Prosperity funding which is being held on 27th March at Bourne Corn Exchange. It will cost £12,000 to repair the whole roof. £5000 has been donated for the cricket nets which will be replaced in April. |
6 | Clerks report on matters outstanding
Mrs Phillips confirmed that she now has access to the clerk’s email. |
7 | Financial matters and authorisation of payments
The following payments were approved:
The sandbags have been put on King Street. Cllr Plant has been informed that the sandbags are difficult to fill so a ring will be used to help with this.
|
8 | Deputy Chair
It was proposed by Cllr Griffiths and seconded by Cllr Nicholson that Cllr Clarke be nominated as Deputy Chair. |
9 | Finance Councillor
Concerns were raised by Cllr Groutage that there is not a Finance Councillor in place. Cllr Plant explained that there is no need for one as the Clerk is the Responsible Financial Officer with Cllr Plant and Cllr Kelly overseeing. There will also be a financial meeting held every 6 months for all councillors to scrutinise the accounts which was agreed in the closed session. Councillors raised concerns on how the precept was managed by Cllr Plant and was RESOLVED that in the September meeting the precept will be discussed, voted, and the decision recorded. |
10 | Standing Orders (to confirm and adopt in April)
Draft standing orders have been distributed to councillors and all were asked to look at and raise any comments. A comment has already been received and it was confirmed that the Parish Council Chair can only authorise up to £500 which needs to be amended on the standing orders. A discussion took place as to when the public forum should take place and it was RESOLVED that they should be held for 15 minutes at the beginning of the meeting and an additional 10 minutes at the end of the meeting to raise any further questions if needed. |
11 | SKDC Housing Proposal 2021-2024
Discussions took place on the proposed housing. Councillors felt that no consideration had been given to the A15 and not being fit for purpose, highway infrastructure would need to be improved. The consultation ends on 25th April 2024, comments will be sent by individual councillors as well as on behalf of the Parish council. |
12 | Bourne Town Council Traffic Survey
Bourne Town Council are conducting a traffic survey due to the possibility of 850 houses being built which will cause a lot more traffic and not having the infrastructure in place. They have requested volunteers to help with the survey. |
13 | Emergency Resilience Plan
Emails have already been distributed which are forming the basis of the resilience plan. The central hub for the village will be the Barn. A public consultation is being held on 3rd April where villagers will be asked to volunteer in case of an emergency. |
14 | Planning matters
None. |
15 | Highways
None. |
16 | Village Concerns
FixMyStreet is needed for the pelican crossing as it is not working properly. The church flooring has been repaired and is now flat, the roots that caused the damage have been removed. There are concerns that SKDC have sent somebody to look at the tree and they may want to remove; the tree is 160 years old and a rare variety. The members of the public in attendance do not want the tree removed. |
17 | Correspondence
Defibrillator Training A response to training has been received but not much information was given. Cllr Redmore confirmed that a retired nurse did the training for the residents on his estate and will see if she would be willing to provide training, there are two dummies which can be used for training purposes. |
18 | Public Forum
The public asked what the planned budget spent will be for in the next financial year. It was confirmed that it cost £17,000 to run the parish which means there will be £28,000 to spend, not all will be spent. £10,000 will be saved, spending will take place on signage and traffic calming on Main Street and Greatford Road, £2000 is being ringfenced for Deeping Pool. Cllr Plant was asked to ensure all the wonderful things done and proposed by the parish council go into the Baston Voice. A member of the public contacted CEMEX after being told that they had refused to allow CEMEX to go over their land. CEMEX responded that they had 3 proposed plans and the surveyors are pushing for the A15. There is some confusion that one of the proposals were for LCC land, and why this is not being used instead. Lincolnshire Wildlife Trust and English Heritage have contested the proposal due to a rare site and spine loaches in the River Glen. Councillors were concerned that LCC ignored all letters concerning access and have only responded to the Wildlife Trust and English Heritage. |
19 | To resolve on whether the Council will move into closed session in accordance with the Public Bodies (Admission to Meetings) Act 1960.
Should this resolution be passed the public and press will be required to leave the meeting at this stage None. |
20 | Date of next meeting
Public consultation – 3rd April 2024 Parish Council Meeting – 11th April 2024 at 7.30pm Finance Meeting – 12th September 2024 at 6.30pm Cllr Plant informed all that emails have been received from various places about how the bylaw was done as they are having the same problems. The meeting was declared closed at 9.20pm. |
PRESENT:
Councillors Clarke, Delmer, Griffiths, Kelly, Nicholson, Plant, Redmore. Cllr Groutage arrived during meeting. 7 Members of the public were also in attendance, District Cllr V Smith.
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Cllrs Easey, Vaughan, District Cllr R Trollope-bellew.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held 14th December 2023 – all in agreement for minutes to be signed off.
- Reports from outside bodies –
District Councillor – Kerbside collection – not collected. Who is best person to speak to recreating neighbourhood plan? Money given to Deeping leisure centre would be ring fenced. SKDC Local Plan/Neighbourhood Plan. 2021 – 2041 housing plan, 30% affordable housing on local plan. Cllr Plant – is Plan a wish list? due to go out to consultation when people can comment. 3 properties in School Lane identified as paying council tax, do not know about one in Main Street, Cllr Plant will reply about the houses.County Councillor – No report.
BPFMC Representative – Maintenance carried out earlier part of this year – chairs inside cleaned, floors cleaned – outside in children’s play area, some work done on boiler. Able to put some money towards maint at the moment.
- Clerks Report – handover will take place in due course to Sarah Phillips (dates to be agreed).
- Flooding. Plan for an emergency response, Need to have contingency plan in place, Cllr Plant will create and distribute to cllrs. Need to have supply of empty Bags and Sand etc. Farmers have done a lot of work but residential areas (dykes) not cleared. Welland and District Drainage Board reported did not have any problems, same with EA and IDB not had any problems with their company.
Mr Balderston reported (Wednesday evening) issue with dykes flooding near property. Mr Raynor – EA responsible for rivers – discussions on where possibly to obtain sand and bags and where to store. Mr Robert Freeman offered to put 4 ton of sand in bags on concrete base (off Greatford Road). Cllr Plant will have a look at website under Lincolnshire Resilience Forum – look at what Greatford and Tallngton have done. Agreed accept offer from Mr Freeman, Cllr Plant will put information around village what we are doing re plan. Cllr Groutage suggested looking at Stamford emergency Responses plan, she also pointed out the agenda item she had put forward was for an ‘Emergency Response plan’ to encompass various possible events and not just flooding.
- Baston Website – issues with configuring now working correctly but we need to get updated. Cllr Plant (follow same route as Langtoft) no point in duplicating on Baston Community. Cllr Clarke feels we should be employing someone to input/update – Cllr Plant will approach company in Bourne at some time. Cllr Groutage advised amended minutes from June & July 2023still need to be put on the new website – Cllr Plant will look at.
- Financial Matters:
Request from Church for donation towards installing toilet –Lengthy discussion about why this item was back on the agenda when it had been discussed in a closed session in Nov 2023 and a decision made. Cllr Plant felt some councillors were unclear about the regulation around gifting monies to religious organisation in Nov. Majority of councillors stated they understood the information presented in Nov and that the decision made at that time should stand.Discussion about the precept for 2024. Need to have clarity, In December we were going to have a Precept Meeting nothing happened.
Agreed a finance will take place ahead of next Parish Council meeting , 6.30pm- 7.30pm 14th March We have not done traffic calming, Need to plan what going to spend money on –
Deeping Leisure Centre – feel should support them– Cllr Griffiths, Pick up discussion in finance meeting in March, consider donate money when they ask for it. Ring fence money until they require it. Cllr Clarke would agree to give them some money when up and running.
£850,000 approved by SKDC – huge conditions i.e. Deeping Community Group.
Report on Current Balances – Income and Expenditure spreadsheet circulated to all Cllrs prior to meeting.
To approve following payments:
D Knibbs (Dog Bins) - £150.00
Clerk Salary January - £474.37
Above payments approved. - Highways – No update.
- Grasscutting – Due to start mid-March – will cut every fortnight – will do Main Street and grass outside playing fields.
- Planning and Development to be considered – Cllr Plant had a meeting with Thetford Farm (Thetford Avenue – Cemetery – allotments) to discuss connecting Thetford Farm to main sewerage. No date as yet – advise if Church aware. Has planning permission been sought?
- Village Concerns –
Speed Cameras – Cllr Delmer checked. Cllr Groutage reported incident to police on 31st January 2.20 pm – given incident number. Greatford Road not downloaded for some while – do we still have old rechargeable. Currently placed outside Black Horse next to primary school. - Correspondence – None.
- Public Forum –
Bylaw – AB contacted re signs – leave until next meeting. There is a policy, does it support our requirements? Vote taken to set up 7.5 ton Bylaw – JK, AC, PJ, MN, JG, DP, PD, GG in agreement –DP proposed create bylaw and start to progress. Noted local highways could overrule it.Cllr Plant will get Robin to put words together for a Press Release.Cllr Plant – obtained monies to replace cricket nets for Cricket Club (Prosperity Fund), need couple more quotes.
Mr Balderston – street lights crossroads (Big Light) still not working (around corner hidden by tree) – Fix My Street!
Mr Raynor – entrance to Hadrian Drive (support branches cut back) debris needs clearing up – PR happy to do.
Discussion re Standing Orders – Cllr Clarke agreed to look into to cover all eventualities (abroad for next meeting) Cllr Clarke will do work involved and submit to everyone to consider (what should be in place for a Parish Council) – once approved Cllr Plant will publish full version on website.
Cllr Clarke – good feedback on Speed Cameras on A15.
- To resolve whether the council would move into closed session – None.
- Date of next meeting – meeting closed at 9.30 pm – next meeting Thursday 14th March 2024 commencing at 6.30 p.m. to discuss Finance with meeting proper commencing at 7.30pm Cllr Clarke offered his apologies in advance would not be able to attend March meeting.
PRESENT:
Councillors Clarke, Griffiths, Kelly, Nicholson, Plant, Redmore. Cllr Groutage arrived during meeting. 3 Members of the public were also in attendance, County Cllr A Baxter, District Cllr V Smith.
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Cllrs Delmer, Easey, Vaughan, District Cllr R Trollope-bellew (wished everyone a merry Christmas and New Year.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held 16th November 2023:
- Deepings Community Leisure Centre - Need to do survey re spending people’s money on Community Centre.
- Reports from outside Bodies: District Cllr V Smith –Report for December meeting:
Thetford Farm Quarry, Baston: PL/0070/23: I have been told that the response from SKDC to LCC will be limited to whether the plans contravene any SKDC policy rather than a reflection of local views. I have asked for local views to be reflected in SKDC's response if possible. Local Devolution: There are plans for Greater Lincolnshire Devolution with Mayoral control. An announcement was made in the Chancellor’s Autumn Statement. £24 million is a relatively limited budget for the tasks involved and I am sure this will generate a lot of debate. SKDC do not have much input into the consultation process. There is currently a public consultation of SKDC’s Corporate Plan. Please feel free to comment: https://www.surveymonkey.co.uk/r/SKCPG2024. Recycling: Purple lidded bins are being delivered now with the separate card/paper collections starting in the New Year. Everyone should have received a letter from the Council with further details and the 2024 bin calendar. Telephone 01476 406544 if you have any issues (SK purple lidded bins dedicated phone number). SK Funding workshops: Information evenings for community groups on the various pots of money available, such as UK Shared Prosperity Fund, SK Community fund, LotterySK and how to apply. Further sessions will be held: 18 Jan- Grantham, 21 Mar - Bourne. Deeping Leisure Centre: I have copied the Clerk and Chair into recent emails from the community group regarding a presentation and further literature to explain the funding which has been requested from the Parish Councils. There was due to be a decision by SKDC on the financial support that they would give the community group in the event of a successful bid. However, this decision is currently being deferred whilst the legal issues are clarified. At recent SKDC Full Council meeting I put forward a motion to lobby our Westminster politicians to support the Climate and Ecology Bill. This will be debated again the new year. As from 31st October residents will be able to apply for a postal vote and certain types of proxy vote forms online by going onto www.gov.uk/apply-postal-vote or www.gov.uk/apply-proxy-vote , you will be asked to provide your National Insurance Number which would be matched against the information held by the Department of Work & Pensions. Baston Specific Issues: Manor Way: Overgrown trees - I am not aware of any further updates. Neighbourhood Plan: From last month: As I have highlighted previously, Baston does not have a neighbourhood plan. I am aware that there is a review of the SKDC Local Plan in the next few months. As part of this sites for new developments across the district may be considered. If any of these are in Baston, the village would have more influence on decision making if a Neighbourhood Plan was in place. As I have also raised previously, it would be helpful if there was a Section 106 'wish list'. Update: I have circulated emails relating to this to the Parish Councillors for their further consideration. S23/1844: This has been approved. I cannot see any reference to the Parish Council submitting a comment in the Officer's report. Highways Issues: Residents continue to contact me about this. This is a county and not a district issue. Langtoft also have problems with their crossroads and access onto the A15 and would like to set up an A15 action group to see if anything can be achieved. Cllr Dilks is their County Councillor. Empty properties: The number of empty properties in Baston has been brought to my attention on several occasions. I have made some enquiries with the Council and SKDC have three long term empty properties on their records. (Defined as empty for more than two years) Would the Parish Council like this taking further? District Cllr R Trollope-bellew: No report. County Councillor A Baxter: Councils in Greater Lincolnshire have approved a devolution deal which means existing money and power can move from central government to decision-makers in Greater Lincolnshire. See further information below. The deal approved is the most ambitious available and in exchange for this level of powers, money, and say in how we spend it, North, North East and Lincolnshire County Council must submit a proposal to government setting out how this could work through the creation of an independent body called a county combined authority, or CCA.This level of deal would be chaired by an elected official (usually called a mayor) who you, as Greater Lincolnshire residents, would elect.
All three councils have agreed and adopted the Greater Lincolnshire Devolution Proposal, which can be seen, in full, on these pages.
The three councils are now undertaking a consultation with residents in the Greater Lincolnshire area to get their views before deciding whether to submit the Proposal to government either in its current form or an amended version.
This consultation document summarises the Proposal document, but we suggest you read the Proposal in full before answering the questions.
The Proposal document explains how we believe, if adopted, using powers and deciding how to spend money locally would improve the economic, social and environmental wellbeing of the people who live or work in our area through:
- improved local transport and roads
- enhanced digital services, like broadband
- help improve the environment and achieve net zero
- the provision of good quality housing
- boosting the economy by supporting local businesses to create new, high paid, high skilled jobs
- improving training to ensure local people can take advantage of the new jobs.The idea is that local decision makers will be able to spend this funding more effectively, as they better understand Greater Lincolnshire and the needs of both people who live or work in the area and business.
This is just the beginning. There could be more powers and funding available in future. This initial proposal means:
- a 30-year investment fund worth £720m to level-up the whole of Greater Lincolnshire
- a stronger role in setting and delivering Greater Lincolnshire’s priorities
- control over a range of powers and budgets currently administered by central government
- additional powers to tackle challenges and make the most of our economic potential so everyone who lives and works here benefits
- £28m for new a raft of projects to create new jobs
- a new mayor to give Greater Lincolnshire a louder voice, more influence, and a higher profile, locally, nationally and globally
- even more chances to work together across boundaries and borders.BPFMC Representative – Water wastage (tap left on/vandals) over 20 day period - cost £828 – trying to get sewerage charge back Wave/Anglian Water.
Able to replace ladder on swing seats (actually being replaced tomorrow). Will put information in Baston Voice/Baston Events.
- Clerks Report – reminder that Precept request for 2024-2025 to be submitted to SKDC by 19th January 2024. Cllr Plant has in hand.
Flood Prevention information letter from SKDC.
Thank you note from Baston CE Primary School re donation towards the Stem Zone and Hive Room.
Devolution documentation – copies left with Cllrs.
- Traffic Calming Consultant Update – ongoing. It was agreed that the newly installed cameras were having a positive effect on reducing speeding in the village and that the data from the cameras be published in the Baston Community & Parish websites, Baston Voice and on the village notice board.
- Council Policies Review – Keep as an agenda item re updates.
- Financial Matters:
Report on Current Balances – Income and Expenditure spreadsheet circulated to all Cllrs prior to meeting. Request from Church for donation towards installing toilet etc. – In 2016 were left a donation of £1000,000 Who knows how much Baston Events donated to Church? Understand a donation of £6,000 and they are looking at further assisting financially – amount to be agreed. Cllr Clarke confirmed that representatives of Baston Events Committee had met with representative of Baston Church the previous evening and whilst a donation had been agreed in principle any amount or any other form of financial support is still to be decided by the committee. Lengthy discussion on what current funding have and where it has come from. Eileen Mort on behalf of Baston Church addressed the meeting and confirmed project cost £114,000 (30,000 for the stone) and reiterated the request for financial support from the PC and are asking for £2,000. Questions why not being funded by COE. Cllr Plant confirmed the Parish Council need to ensure (are we legally allowed/whether we should). Several Councillors disagreed with this position stating that at the previous meeting the legal position was understood and had been laid out by Cllr Clarke that whilst previous legislation conflicted the new Regeneration and Planning Act that came into force on 26th October 2023 now allowed donations to religious institutions considering certain criteria and bearing in mind that the decision making process of further requests for donations would need equal consideration to avoid any claims of discrimination and the grounds of religion or faith. DP/JK in favour – agreed will come back to this discussion (February meeting Agenda Item) when all Cllrs in attendance. To have greater understanding of legal implications, restrictions (if any) and any constraints to precept funds, decision deferred to February.To approve following payments:
D Knibbs (Dog Bins) - £150.00
Clerk Salary December - £474.37
Community CleanerAbove payments approved.
Speeding sign invoice to be forwarded to Cllr Plant for payment.
Community Cleaner continues to do a great job – now has a zero rated contract (sorted via LALC) will need to be re done in April 2024.
- Highways – re start March.
- Grasscutting – New season not yet started.
- Planning and Development to be considered –
S23/2154 – Erection of single storey front extension – 6 Chariots Way, Baston – response required by 4th January 2024 – majority in attendance at meeting had no representations to make. - Village Concerns – Cllr Palmer has retired (DP will send a card etc). Need to advertise Cllr Vacancy with SKDC, will also need to elect Vice Chairman. This was agreed for the agenda of the February 2024 meeting.
- Allotments – all o.k.
- Correspondence – no external post – emails circulated.
- Public Forum – Cllr Plant advised Terry Palmer has retired – will send a card wishing him well and thanking him for contribution made whilst on the Parish Council. Will therefore need to elect Vice Chairman. Anyone interested please contact the Clerk. Vacancy for Cllr will need to be advertised with SKDC. Cllr Clarke made clear to the meeting he would be interesting in standing for the position. JK – BPFMC – cannot get into website.
- To resolve whether the council would move into closed session – Agreed. Cllr Clarke and Parish Clerk not in attendance at Closed Session meeting.
- Matters for general discussion or inclusion in next agenda – Cllr Griffiths had during the meeting requested that consideration is given to new ways of working to allow more time for discussion on wider/other matters that just those that are standing items on the agenda.
- Date of next meeting – No Meeting in January next meeting Thursday 15th February 2024 commencing at 7.30 pm. General Meeting called to a close at 9.30 p.m.
PRESENT:
Councillors Clarke, Delmer, Easey, Griffiths, Groutage, Kelly, Plant, Redmore. 3 Members of the public also in attendance, District Cllrs R Trollope-bellew and V Smith.
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting. Huge thanks to Adrian and all Firework team – excellent display – nearly 4000 people in attendance, went off fine. Call out to village i.e. where would like donations to go to.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs Palmer and Vaughan.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meetings of the Council held 12th October 2023: Cllr Groutage previously raised issue 3 times that minutes are not put on website until approved. Item for closed session.
- Reports from outside Bodies:
District Cllr V Smith – SKDC Website: SKDC has a new website. Please get in touch if you spot any issues
Recycling: Purple lidded bins are due for delivery later this month with the separate card/paper collections starting in the New Year. Everyone should have received a letter from the Council with further details and the 2024 bin calendar. Telephone 01476 406544 if you have any issues (SK purple lidded bins dedicated phone number)
SK Funding workshops: Information evenings for community groups on the various pots of money available, such as UK Shared Prosperity Fund, SK Community fund, LotterySK and how to apply. Further sessions will be held: 18 Jan- Grantham, 21 Mar - Bourne.
Meet the Cabinet sessions: An opportunity to meet the Councillors who form the SKDC Cabinet. 27th November in Corn Exchange, Bourne. Session are drop in, no appointment necessary from 1-2pm
Lincolnshire Resilience Forum: Anyone who would like to get involved as an individual can join as a Ready for Anything Volunteer: https://www.lincolnshireresilienceforum.org/ready-for-anything/
Congratulations to Tallington who came Runners Up in the SKDC Community in Bloom Award.
Quarrying: LCC approved an application to reduce the standoff to property to 25m at West Deeping (County Council Decision, not District Council)
Thetford Farm Quarry: PL/0070/23 I have been working hard to support the village on this matter. I have been in contact with SKDC Environmental Officer regarding their response to the consultation. I have been told that their response is purely desk based in these circumstances. (Again final decision here is County Council, not District Council)
Local Devolution: There are plans for Greater Lincolnshire Devolution with Mayoral control. If approved these are expected to be announced in the Chancellor’s Autumn Statement later this month. (These plans have been made with input from County rather than District Council)
Lincolnshire Health Survey: I am aware that County Council are asking for people's experience of healthcare services. There is a questionnaire online if you wish to take part: https://nhslincolnshire.qualtrics.com/jfe/form/SV_0O0zPdjTfAvrhFs
Baston Specific Issues:
Manor Drive: The overgrown trees at the end of Manor Way are growing on land that probably formed part of the original development and was not handed over when the development was complete. (I.e. not now SKDC, LCC or private ownership) Emails from the legal team at SKDC relating to this have been forwarded to the Parish Clerk. I suggest there is a discussion at PC meeting on how to take this forward as the trees require some attention.
Neighbourhood Plan: As I have highlighted previously, Baston does not have a neighbourhood plan. I am aware that there is a review of the SKDC Local Plan in the next few months. As part of this sites for new developments across the district may be considered. If any of these are in Baston, the village would have more influence on decision making if a Neighbourhood Plan was in place. As I have also raised previously, it would be helpful if there was a Section 106 'wish list'.
S23/1844: Further industry on outgang road may increase HGV traffic through the village. I am mindful that the PC were disappointed that restrictions on traffic were not put in place when a new grain store was recently approved. I have asked the PC Chair if he would like me to discuss this application with SK Officers. Please discuss at PC meeting.
Highways Issues: I have passed issues relating to Highways onto Cllr Baxter as he is the County Councillor for Baston, not me. Besides a weight limit request, there has been request for four way lights at the crossroads (raised many times previously, but recent contact from resident). Suggestion of village petition raised. For discussion at PC meeting.
District Cllr R Trollope-bellew:
As from 31st October residents will be able to apply for a postal vote and certain types of proxy vote forms online by going onto www.gov.uk/apply-postal-vote or www.gov.uk/apply-proxy-vote , you will be asked to provide your National Insurance Number which would be matched against the information held by the Department of Work & Pensions.
I have received a large number of emails of objection to the proposed Thetford Quarry, I will be responding to SKDC with that information.
County councillor A Baxter: No report available.
BPFMC Representative – trying to get head around utility usage. Someone gained access water tap left on for several days! For the last 12 months have been advertising for new committee members – result not good – possibly untenable without new membership!! Main Committee Members have no insurance cover – possible option set up sub-committee under Parish Council control. 4 Trustees at the moment. Last 3 AGM’s had 1 member of the public in attendance.
Manor Way Trees – not LCC/not SKDC – on land when area originally developed – somebody must have owned land prior to development. Over last 10/15 years no one has looked after. Cllr Plant will have a look at area in question. Cllr Kelly will look at Hadrian’s Drive – all of area should be maintained by SKDC!
- Clerks Report – reminder that Precept request for 2024-2025 to be submitted to SKDC by 19th January 2024.
- Traffic Calming Consultant Update – thanks to Paul and Phil for work on speed indicators. Paul has been calibrating one for the A15. Figures for September approx. 900 vehicles a day going through. 28,000in total during September. 94% within and around 30 mph or less. On 10th September at 11.03 vehicle going through at 76 mph and 73 mph on way back. A15 will be picked up – every vehicle coming through. Speed watch – down to village as a whole to do themselves. 95% adhered. Others we got on Sunday morning:
16 on Greatford Road.Is it possible to site speed indicator by the School. Cllr Plant will put note in Baston Voice.
New speed camera on A15.
Lower Kerb at Maltby Drive – reported to Fix My Street – has been sprayed and marked. Have not repaired street signs (have done lights)
- Council Policies Review – Keep as an agenda item re updates.
- Financial Matters:
Report on Current Balances – Income and Expenditure spreadsheet circulated to all Cllrs prior to meeting.
Request from Church for donation towards installing toilet etc. -Now have planning permission (had donation from years ago) did not have enough money only have funds re maint. Applying for grants wherever we can – turned down by SKDC – should be looking at each project on merit.
1894 LG Act – still in place – until changes in law, until changed by government. Conflicts with 1972 Act – which does allow such donations. We now need to consider – discuss in Closed Session.
PA – disabled toilet – Male or Female.
To approve following payments:
D Knibbs (Dog Bins) - £150.00
Clerk Salary November - £474.37
Community Cleaner (Cllr Plant dealing with SKDC/LALC re sick pay etc. zero hours contract.)Above payments approved.
- Deepings Community Leisure Centre – Group campaigning to re-open – asking villages more than 3 miles away to contribute £1.50 – £2.00 per resident towards upkeep. DSJ doing this – Andy Pelling who is running campaign (Cllr Plant circulated his email to all) request for him to come along to our next PC meeting if possible.
- Trees at end of Manor Drive – see notes in Cllr Smith’s report.
- Highways – Speed signs £30 each – need 8 – can go on speed limit signs held by jubilee clips (250/300 clips needed). 2 on Greatford Road and Main Street on Junction i.e. Outgang Road and this side of junction. Cllrs need to do a walk around – where do we site – might stop a few HGV’s. Do we go down route of writing our own bylaw? There are plenty of villages that have 7.5 ton weight limits – believe Cllr A Baxter has made representations – do we contact him and ask him to take forward for us?
- Grasscutting – Finished for this year – fence line is our boundary (BPFMC) people cut grass on field! For next year Cllr Plant needs to clarify if they are cutting outside verge of Playing Field.
- Planning and Development to be considered – Euromaxx Planning application Outgang Road – Cllr Plant has put in S106 request.
H
as also appealed Grain Store application. Try and get to Planning Committee in first instance – if take same action as last time. Can we add on Cllr Delmer’s traffic info re 28,000 vehicles using that road a month – we don’t know how many Lorries but road is congested every morning. Cllr Plant – can we go back to SKDC again!! Cllr Smith will chase up again with SKDC - can put in an objection to this application.Cemex – 299 objections lodged against application – to name but a few – Councils Bourne/Langtoft/Thurlby/DSJ, Wildlife Trust. Highways Lincolnshire – no response. No Schools representations. On Planning Portal can see people’s objections etc. At end of day LCC will make decision – office SKDC will report.
Mr Balderson – would it now be right thing to object to SKDC – pick up all responses from LCC and put into SKDC website - objections from 20 different areas?
Cllr Groutage – do we need to do more advertising etc?
- 15.Village Concerns-
- Allotments – all o.k.
- Correspondence – no external post – emails circulated. WG resignation – Cllr Plant advertised position with LALC – currently have one interested party.
- Public Forum – BPFMC – request to be put in for consideration asap.
- To resolve whether the council move into closed session – Parish Council will move into Closed Session at end of meeting.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – Thursday 14th December 2023 commencing at 7.30 pm. Meeting called to a close at 10 p.m.
PRESENT:
Councillors Delmer, Easey, Griffiths, Groutage, Kelly, Nicholson, Plant, Vaughan, District Cllr V Smith. Members of the public also in attendance Robin Jones, John Canning,
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs A Clarke, P Redmore, T Palmer, District Cllr R Trollope-bellew, Resident D Balderson.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- .To approve as a correct record, the notes of the meetings of the Council held on 7th September 2023: Minor amendments made to Cllr V Smith’s report - On the 21st September 2023 at the Stamford Corn exchange 6 – 8pm, a meeting is to be held on opportunities of the UK shared prosperity fund. Needs changing to VARIOUS COMMUNITY FUNDING GRANTS AVAILABLE
The UK shared prosperity fund process has been updated. Now anything <£5K is delegated to an officer to approve and >£5K will require approval with a committee.
SKDC Purple lidded bins to separate out paper and card from the other recycling are expected to arrive in November 2023
SKDC has put aside £30K for green initiatives – if the parish / village want to put anything forward? Needs changing to £300K
SKDC Cabinet meeting in Market Deeping Monday 25th September 1pm – 2pm (Time TBC). It will be a drop-in Q&A session. You could delete Time TBC
A brief update on the Deeping swimming pool: Bids for the site need to be input by the end of October 2023
SKDC now have 2 officers for the district cost of living support. Contact can be made via Vanessa Smith if any support or further information is required.
Other point re when Adrian asked if Planning Application are audited etc it makes it sound as though the Officers are not doing their job properly. Planning applications are signed off by senior and qualified people. If there is a valid complaint, then there is an appeals process etc. Whilst we might not personally agree with some of the decisions that are made, I do not think we, as a Parish Council, should be seen to be publicly undermining the planning process.
- Reports from outside Bodies: District Cllr V Smith –
Ward Walk: On 29th September Cllr Trollope-Bellew and I carried out a ward walk with Cllr Cleaver (Leader of the Council) around Casewick Ward. At the moment, many of the issues faced by Baston fall to County, rather than District, Council. As Cllr Cleaver also sits on LCC we took the opportunity to draw his attention to the geography of the village (straddling the A15) and the nearby quarry’s and industry. We highlighted the need for a weight limit through the village and improvement at the crossroads.
SK Funding workshops: There was a workshop held in Stamford in September. Information was provided to community groups on the various pots of money available, such as UK Shared Prosperity Fund, and how to apply. Further sessions will be held: 18 Jan- Grantham, 21 Mar - Bourne.
Recycling: Purple lidded bins to be introduced later this year with first collection early 2024 as per previous discussion. The Council has also agreed to the future rollout kerbside collection of batteries for recycling.
SK Today - this is now online only for households. There are some hard copies available in Deeping library if anyone would like one. The current edition became available on 18th September: http://www.southkesteven.gov.uk/index.aspx?articleid=2321.
Meet the Cabinet sessions: An opportunity to meet the Councillors who form the SKDC Cabinet. They are holding open sessions each month. September’s one was held in Deeping. 30th October will be in Grantham and November in Bourne. Session are drop in, no appointment necessary from 1-2pm.
Deeping Swimming Pool: LCC have taken bids to accept the site with a decision expected later this year.
SKDC Website: SKDC has been working on a new website. This is due for full rollout later this month, 30th October. In the meantime, you can visit the new site by following a link from the current webpage. SKDC would value feedback on the new site (please email me and I will pass it on, or there is a link so that you can feedback online).
SKDC Full Council have recently approved to increase Housing Development investment by £1m to be able to purchase properties to increase Council's Housing Stock.
SKDC Full Council have last month approved funding for a new waste depot in Grantham.
SKDC will be upgrading all its street lights to LEDS.
Baston Specific Issues-
Manor Drive: I have reported the overgrown trees at the end and blocked drain to LCC via Fix My Street and I will chase this up (reported 2 weeks ago, awaiting update).
Cutting the Grass along Main Street: I can confirm that this is more than likely to have been Welland and Deeping Internal Drainage board. I have asked them whether they could keep the grass along the bank a little longer when they clear the ditch but they have said not.
Neighbourhood Plan: I have forwarded all emails in relation to this to the chair, including a follow up email from the planning team stating that the neighbourhood plan would be considered as part of the local plan for SKDC, but not be considered when it comes to county council plans and hence mineral extraction.
Flytipping: I have had a resident contact me about a delay in the clearing of flytipped waste along Cross Road. This waste has now been collected. The Officers at SKDC try to ensure that waste is removed within 1 working day from being reported. If you report any flytipped waste and it is not collected in a timely manner, please let me know.
Thetford Farm Quarry Application: A number of residents have approached me with concerns about this. Also, concerns raised by Langtoft resident and road safety implications.
S23/1074 – Section 106 not put in place to restrict movement of lorries when recent grain store application was approved. I raised this matter with the planning team at SKDC. They did not feel it appropriate to place a planning condition on the grain store to prevent the movement of lorries through the village since Highways had not raised any objections and stated that there would not be an increase in traffic. I have referred this matter onward to Cllr Baxter as I think the only way for any progress to be made here is to have a weight restriction through the village, and this is a County and not a District matter. Emails relating to my enquiries have been passed on the PC Chair.
Letter from LCC Highways that there will be 4 way temporary traffic lights at Main road and Baston Road for 2 days from 09:00-15:00 from 7th November
County councillor A Baxter: No report available.
BPFMC Representative – Cllr Kelly reported – having extra CCTV cameras around field and back of hall (vandalism/loitering). Martin will send copy of minutes after every meeting. People looking around for cheaper halls! Carrying out a review on all expenditure etc.
- Clerks Report – Highways Leaflet given to Cllr Griffiths.
- Traffic Calming Consultant Update – no update.
- Council Policies Review – Keep as an agenda item re updates.
- Financial Matters - Report on Current Balances and approve following payments:
Request on Income and Expenditure spreadsheet could it show allotment numbers and not names- Parish Clerk to change.
D Knibbs (Dog Bins) - £150.00
Clerk Salary October - £474.37Reimbursement to be made to Clerk re Welland & Deepings Internal Drainage Board (Drainage Rates) £4.77 and £24.60 postage (letters sent out requesting HGVs use Outgang Road Route and not Main Street Baston.
Noticeboard plus posts estimated cost £1400.
Information re camera will go on website.
Dog bins – all o.k.
- Highways – everyone talk to re traffic calming says same thing – we need to seriously look at way forward.
- Grasscutting – are they strimming under seats etc – Cllr Plant will chase up.
- Planning and Development to be considered – Grainstore – currently under appeal –who is accountable if highways do not manage it? Cllr Plant – need to raise stakes – 7.5 ton signage is required – last 7/8 years finding excuses not to fund! Cllr Griffiths ask direct question to individual. SKDC deal with planning not highways – cannot request section 106 as highways said would not impact on the village.
- Village Concerns-
- Allotments – all allotments now taken up.
- Correspondence – no external post – emails circulated.
- Public Forum – Cemex Quarry Meeting – Cllr Plant asked what do we want to achieve at open meeting? How do we present? Baston Villagers and neighbouring villages given the opportunity to express/lodge their concerns on impact this would have on Baston (and neighbouring) Villages (increase in HGV’s) through the village – how do they lodge their concerns? Question: are we inviting anyone else (other than those invited by letter) i.e. Stamford Mercury, BBC Lincolnshire, Radio Lincolnshire etc. Understand there will be a Professional Journalist at meeting.
- To resolve whether the council move into closed session – No requirement.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – Thursday 16th November 2023 commencing at 7.30 pm.
Meeting called to a close at 9.30 p.m.
THURSDAY 7TH SEPTEMBER 2023 COMMENCING AT 7.30 PM.
PRESENT - Councillors Clarke, Easey, Griffiths, Groutage, Kelly, Nicholson, Plant, Vaughan. Members of the public also in attendance Doug Balderson, David Hallows, Eileen Mort and Terry Rayner, Resident from 6 Hadrian, District Cllrs V Smith, R Trollope-bellew.
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.Talk by Peg Torrence of the Deeping & Glinton Patient Participation Group announcement:
- Since 2016 there has been a requirement for a GP PPG group with meetings to be held between GPs and the PPG to provide patient feedback
- The PPG set up a volunteer car scheme to take some patients with a transport need to hospital, GP appointments etc
- There is more information on the Deeping website and a facebook page on both the Deeping & Glinton PPG group and volunteer car scheme.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs P Redmore, P Delmer - no apologies received from Cllr Palmer. Martin Wynne BPFMC.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meetings of the Council held on 13th July 2023:
- Reports from outside Bodies:District Cllr R Trollope-bellew and District Cllr V Smith were both present.The following information was provided by Vanessa Smith:
- SKDC have purchased houses for Ukrainian & Afghan refugees, which may then be utilized for social housing when the refugee needs subside. SKDC has obtained a lot of local feedback on the scheme, which will be taken into consideration. The scheme is 50:50 funded by central Government and SDKC. Total amount will be £1.8m for 12 houses (£150K per house, which is seen as good value). There is additional funds for another 17 houses, district wide (unlikely to be Langtoft).
- On the 21st September 2023 at the Stamford Corn exchange 6 – 8pm, a meeting is to be held on opportunities of the various Community Funding Grants available.
- The UK shared prosperity fund process has been updated. Now anything <£5K is delegated to an officer to approve and >£5K will require approval with a committee.
- SKDC Purple lidded bins to separate out paper and card from the other recycling are expected to arrive in November 2023
- SKDC has put aside £300K for green initiatives – if the parish / village want to put anything forward?
- SKDC Cabinet meeting in Market Deeping Monday 25th September 1pm – 2pm. It will be a drop-in Q&A session.
- A brief update on the Deeping swimming pool: Bids for the site need to be input by the end of October 2023
- SKDC now have 2 officers for the district cost of living support. Contact can be made via Vanessa Smith if any support or further information is required.
- Cllr Trollope-bellew – has the village had a problem with waste collection? Green bins not emptied in Mayfield and Cheshunt.
County councillor A Baxter: No report available. Re meeting had in July (purchase order) Cllr Plant will chase up. Cllr Groutage reported on line “raised kerb at Maltby Drive plus St John’s Close.
Cllr Clarke – junction Greatford Road reported long time ago – has been inspected again i.e. enforcement order – nothing happening!!! Several other people have reported issues – can they not cut bushes back? Some of the trees have been cut back near bus shelter. In 6 years everything suggested/put forward has gone nowhere be it SKDC/LCC – what has been done for the village – nothing happening – Cllr Trollope bellew advised need to put through Cllr Baxter LCC.
Residential Plan- Bins – Waste – housing – schools – highways – quarry’s – Roads – Cllr Plant advised would contact Cllr Baxter asap re issues.
BPFMC Representative – No report available.
- Clerks Report – £1004.14 income from LCC as a contribution to grass cutting.
- Traffic Calming Consultant Update – The BPC have requested an update and further information from Ashley Baxter on the traffic calming study and resultant suggested actions that could be started within the village. No feedback has been obtained. Ashley was not present at the current (7-Sep-23) Baston Parish Council meeting to follow up on the requests.
- Council Policies Review – Keep as an agenda item re updates.
- Financial Matters
Report on Current Balances and approve following payments:
D Knibbs (Dog Bins) - £150.00
Clerk Salary June - £474.37 - Highways – Issue raised by Adrian – Raised a request to formally protest the HGV traffic impact on Greatford Road.
Issue raised by Doug – Requested a fix my street on Greatford road junction with A15 for a broken street lighting and bushes / foliage dangerously restricting to view to the A15
Issues raised by Jill – Requested a fix my street for excessively high curb stones on Maltby Drive, St Johns Close & Brudenell Close.
Cllr Trollope-bellew advised that she would be accompanying Daniel Adams on his walk around the villages – highlight issues.
- Grasscutting – all looks ok. Question do they cut this side of the fence and road side? Cllr Plant will clarify with BPFMC.
- Planning and Development to be considered
Planning application S23/1418 “Change of use from residential to mixed use of residential and dog grooming”. Concern initially raised that there may (unsubstantiated) already be commercial activities taking place prior to planning approval. Discussed, with agreement no further action is required and there is no objection to the planning application.
Lots of discussion on the planning application for the Grain Store (S23/1074 “Erection of grain store” Poplar Tree Farm). Planning has been approved, but without the requested 106 agreement to limit HGV movement through the village. Fierce debate on the competency of the planning officers. Vanessa Smith commented that ~95% of planning applications are completed by planning officers, with the remaining 5% of more contentious or impacting planning decisions been taken by committee. Request made to understand the policy / procedure of quality checking SKDC and LCC planning officers decisions (is there an audit process to ensure due competency and diligence on the 95% of decisions made by the officers?)
Dissatisfaction raised on the approval of S22/2476 “Erection of 3 no dwellings (1(no.) two story and 2(no.) single story” on 36 Main Street, BASTON, PE6 9PB. Planning permission approved despite objections. Additionally, it was highlighted that there is a multi-page document generated for the benefits of the build following “close collaboration” between the builder and planning officers.
- Village Concerns –
Website is now live. Link below:
https://bastonparishcouncil.orgAlready listed Accounts, Minutes – individual who has built site will continue to update it. Old site will be pointed to new site.
Noticeboard(s) Approached SKDC Prosperity Fund (1400) for new noticeboard.
BPC was successful in the bid for a new BPC notice board from the UK Prosperity fund. Currently awaiting arrival of the funds to the BPC account. BPC will order the notice board when funds arrive. Current noticeboard will remain insitu for time being (may need take down if becomes unsafe) can be used by Church/WI.
Baston Church is requesting for a contribution from Baston Parish Council for Church public toilets. The counter request is for the Church to apply for the UK Prosperity fund.
If additional funding is still required by the Church, a survey could be set up to request input from the village on any funding decisions. Cllr Plant will send details to Janet Low.
There were village concerns / complaints on the noise from Baston Beats. Brief discussion, but no tangible actions.
Adrian raised issues with Anglian Water HGV traffic through Greatford Road to the Kings Street infrastructure works. Letter sent to Anglian Water by Adrian, simple response from Anglian Water stating that they will investigate the issue.
A request was raised for volunteers to leave a contribution to the Baston food bank.
Any donated items to be placed within the Baston Church Porch.
There was a public request for the Baston Parish Council accounts balance. At the time of the meeting this was £44,603.65.
- Peter raised an item that Haffron Water are investigating the water levels within the wells within the village to determine if there could be any impact due to future
- Allotments – all allotments taken subject to 1 contract being returned. Allotment 4B in need of some tidying up.
- Correspondence – no external post – emails circulated.
- Public Forum – Temporary Traffic Order 30 mph – confirmed no route restrictions had been put in place. Letter sent 2 months ago may have had some impact as some traffic has decreased.
Vandalism –group of about 10 from around village, Langtoft and Bourne. Village Hall has CCTV – footage being presented to the Police.
Information in Noticeboard fading – cannot read – can this be updated.
- To resolve whether the council move into closed session – No requirement.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – Thursday 12th October 2023 commencing at 7.30 pm.
Meeting called to a close at 9.30 p.m.
THURSDAY 13TH JULY 2023 COMMENCING AT 7.30 PM.
PRESENT - Councillors Clarke, Easey, Griffiths, Groutage, Kelly, Plant, Redmore.
M Nicholson advised would be late i.e. (8.30pm). Members of the public also in attendance Eileen Mort and Terry Rayner, District Cllrs V Smith, R Trollope-bellew, County Cllr A Baxter.
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting. Made note of new double glazed doors (Fire Doors) in the building.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs Delmer, Vaughan. No apologies received from Cllr Palmer.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meetings of the Council held on 15th June 2023. Remove Cllr Cooke (no longer our District Councillor. 1 Full allotment available (not half). Moving Public Forum to end of meeting need to amend Standing Orders to this effect.
- Reports from outside Bodies
District Cllr R Trollope-bellew:
Attended presentation at Deeping last week, various causes and groups can apply for the Community Fund. 3.5million spent in last 2 years. Want communities to look at what like to do (building improvement, Green Space, Culture, and Heritage). Priority Fund – emails delayed – had to elect new people to sit on the board. DP sent his email (Noticeboard and Cricket Net) to RTB who will forward to VS.District Cllr V Smith: Community awards deadline – more received for Village in Bloom Group. AK Magazine – link shared to Baston Facebook Page. Queries by residents re potential quarry applications – will there be an interim meeting? If receive one we will react immediately. Environmental impact of quarries and Wildlife Trust etc – Neighbourhood Plan raised (all done in 2013) looked on their website South Lincs did a report. Thurlby also did one – would have been done by PC/SKDC, Wildlife Trust mentioned. What power does it have if one done? Lincs wildlife information re Manor Pit Would be useful to have a look i.e.SKDC website. Was suggested but no enthusiasm in having it done. What influence does it have if one done?County councillor A Baxter: No report available.
BPFMC Representative – No report available.
- Clerks Report – None.
- Traffic Calming Consultant Update – Question for Cllrs AB and VS – who is responsible decision maker for traffic calming in this area and how do you achieve meaningful dialogue that will make some sense? Understand another walk around on Monday next week. Cllr Plant – have gone on about this for 10 years, something needs to happen, someone needs to make sensible decision. LCC do not have any weight need someone in authority to talk sensibly – 7.5 ton weight limit? Elsewhere currently reviewing something etc. 4 years ago – report which said everything fine! Meeting at 10 am (LRS Partnership) – Cllr Delmer advised Shaun Butler took early retirement have not replaced him!!
- Council Policies Review – Keep as an agenda item re updates.
- Financial Matters
Report on Current Balances and approve following payments:
D Knibbs (Dog Bins) - £150.00
Clerk Salary June - £474.37
Community Cleaner -
Community cleaner doing grand job.New Noticeboard – resident Sandra Taylor has offered contribution towards this. - Highways – Cutting banking etc – Reese Baker SKDC Lead Manager will advise when decision will be made. Map clearly showing area Main Street to be cut – copy to be sent to Cllr Smith.
Cllr Plant emailed AW re stopping HGV’s through etc – has anyone noticed any difference? Empty grain vehicles coming through early in the morning (GS Hughes) coming through in 2’s.
- Grasscutting – are contractors supposed to strim around base of trees? Hadrian Drive – not PC think LCC or SKDC – do Manor Close and up to Starsmore – need to check on map does the bushes.
- Planning and Development to be considered –
S23/1208 – PC objected last time - change the time restriction (noise control) for the outside beer garden from 9pm to 11pm – further response to be sent see below:
“Whilst Baston Parish Council understands that the hospitality industry has been largely affected during the last 3-4 years and while not wanting to restrict the business of the White Horse pub and are happy to see the outside garden used for eating until 11.00pm, the Parish Council would like the following proviso included in this application “in that no recorded or live music is played or performed after 9.00pm (21:00) in the outside garden in consideration the close neighbours”.
- Village Concerns –
Bin in field near gate – SKDC
Bin outside shop being used as a Dog Bin – overflowing – not a dog bin – SKDC to be advised and asked to empty.
Bushes overgrowing near 11 Manor Drive, 7 Manor Close, 16 Manor Close difficult for people to walk by – notify Fix My Street!
Accident on A15 (involving taxi) 4 am in morning! - Allotments – 1 full allotment has become available – Parish Clerk will go through waiting list.
- Correspondence – no external post – emails circulated.
Primary School – contributed 975 for key pad changing unit – invoice has been paid – (32 ipads, cables etc). When done will be invited to go along and have a chat.S106 List – need to know what it is and what we can do with it!!
Restricts vehicle movement – need to put in for when responding to planning application.
7.5 ton (Main Street/Greatford Road) needs to be for the village. Add in what need Wish List (New Act 2021 for developers etc ask them to do something with it!
- Public Forum –
Eileen Mort – publishing of accounts (website)
Website – getting there – still need to put on: - Information SKDC
- Events
- Local Community
- Minutes etc
- Accounts
- Facility “Ask your PC”No further information re trees that have been taken down – cannot cross roadway. Not registered to anyone for 20 years. Manor Court re parcel of land.
If response from Cemex are we going to call meeting – agreed essential PC have a meeting.
ALDI application Beech Avenue (green belt).
- To resolve whether the council move into closed session – No requirement.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – Thursday 7th September 2023 commencing at 7.30 pm. No meeting in August.
Meeting called to a close at 9.20 p.m.
MINUTES OF THE MEETING OF BASTON PARISH COUNCIL
THURSDAY 15TH JUNE 2023 COMMENCING AT 7.30 PM.
PRESENT - Councillors Clarke, Groutage, Kelly, Nicholson, Palmer, Plant, Vaughan. District Cllr K Cooke. Members of the public also in attendance Eileen Mort and Terry Rayner, District Cllrs V Smith, R Trollope-bellew, County Cllr A Baxter.
Public Forum – see below
-
- Chairman’s Remarks: Cllr Plant welcomed everyone to the meeting.
- Apologies received: Parish Cllrs Delmer, Easey, Griffiths, Redmore,
-
- Declarations of Interest: None.
- To approve as a correct record notes of Parish Council Meetings held on 20th April and 18th May 2023 and to authorise the Chairman to sign the official minutes. All in agreement for minutes to be signed.
- Reports from outside bodies:
District Councillor R Woolley: Need to update the information of when allow the public to interject. No other news.
District Councillor V Smith: Series of sessions on SKDC funding at Deeping Community centre 6th July 2023 18:00 – 20:00.
Super intendent Patrick Coates – discussion twice per year in an online forum covering Crime, Actions, ask questions of Senior Police leadership team – first meeting will be in December 2023.
SKDC community award open to nominations – deadline in August 2023.
Request for each of the parish councils to have a 106-agreement wish list to send to Emma Whitaker & cc Vanessa Smith. Wish list was created 2014 within Parish council minutes
Message on Baston Facebook when the school will be bike training on the roads
County councillor A Baxter: New speed camera in Langtoft and Baston
Question – who can supply the data on fix penalty notices?
Answer – potentially Lincolnshire road safety partnership. Otherwise, would be able to ask freedom of information request.
Question – Gastso or average speed camera between the villages?
Answer – Gastso
17th July Baston - LCC walk around to discuss the roads to review safety with Graham Simson, Paul Delmer, and Ashley Baxter.
20 mph limit applied around the school – unlikely on the main road, but potentially side roads.
Bus complained about branches near the bus shelter: Mr Wyman owns the tree / land – often refuses to cut. Cllr Clarke requested a fix my street on the house on the corner with the junction – enforcement notice to be applied.
Complaints about driving of the gravel trucks from Anglian Water – Cllr M Nicholson to send details of Anglian water contact to the Parish and LLC i.e. Daniel Stewart (dStewart@anglianwater.co.uk / 07423 500827).
- Parish Clerk’s Report -
Planning updates circulated re 36 Main Street and 129 Main Street – planning granted in both cases.
- Traffic calming:
Response to BASTON traffic survey - 2018 request for a traffic survey - Delayed to 2023 and report created – no action required. BPC do not agree with the finding of the report.
Action – Cllr Plant to respond to the report and request additional details (forms / report completed, date & time, justification etc)
-
- Council Policies Review – no updates.
- Financial Matters:
Bank Balance 12th June 2023 £49,400.49
Invoices for payment:
D Knibbs (Dog Bins) - £150.00
Clerk Salary June - £474.37
Clerk reimbursement of postage etc letters sent out HGV’s - £24.60
Drainage Board - £4.77
Naturehood Website £14.40
£11,100.00 Paid YTD on Speed indicator cameras and Speed indicator camera poles.
Automatic speed camera indicators that take photos of the cars + solar + Bluetooth data £550 take pictures of the rear of the car - Police would need to send out a letter – would just be an advisory notice.
Question: Closed Melton bank account. Expectation ~£50k. Should obtain high interest account?
Parish plan to spend a proportion of the money and will review at the end of the year once main projects have been funded.
Question: Precept has increased 50% within the year. What projects will the money be spent on?
Increase in grass cutting costs – see previous minutes for exact cost details.
Increase in cleaning costs – see previous minutes for exact cost details.
Increase in bin empty costs – see previous minutes for exact cost details.
Project: Speed Cameras ~£11,000.
Project: Legal fight against the gravel pits.
Signing off Annual Accounts:
As Income and Expenditure were both under £25,000 for the Financial Year April 2022/March 2023 year we can therefore raise Certificate of Exemption. Accounts were duly submitted to Internal Auditor – no issues raised in his report therefore requirement for the Chairman (D Plant) to sign off the accounts for onward submission to PKF Littlejohn.
- Highways:
- Grass cutting:
Grass cut by LCC. Map shows LCC vs BPC responsibilities.
LCC cut the grass on Main Street very short. Potentially doubling the effort, as BPC cut the grass with a grant to do so, and LCC also cut the same part of the grass.
Complaint made. Response that grass adjacent to highways and paths require cutting a maximum length. As no footpaths to the area cut, therefore a request made to cut to at 18cm height.
- Planning and Development to be considered:
- Village concerns:
Issue raised with the rejection of the cycle path between Bourne & Market Deeping.
Cllr Plant met with Emma (PTFA for tour of Baston School) – request for £900 for an iPad charger. Approved.
Requested submitted for funds from the prosperity fund for an additional notice board ~£1300. No feedback from the prosperity fund to date.
Website in development – expecting to have some more information 23rd June 2023.
Adrian: Baston Community Facebook site
Question of Ethnicity of the new local shop owners – with potential racist connotations?
Request the BPC not to condone the language and share a welcome to the new owners.
Request to include within the VOICE a thanks to Jonathan (previous shop owner) and a Welcome to the new shop owner.
Action to register on the LCC website where footpaths are severely overgrown.
- Allotments: one half allotment has become available – Parish Clerk to go through waiting list.
- Correspondence: no external correspondence received.
- Closed Session – no requirement.
- General Discussion: two emails sent to Baston Parish Clerk to request the minutes for the BPC meetings – no response received - Minutes will be sent - will also be added to the new website when up and running.
Date of next meeting: Thursday 13th July 2023 commencing at 7.30 p.m.
THURSDAY 18TH MAY 2023 IMMEDIATELY FOLLOWING ANNUAL PARISH COUNCIL MEETING
PRESENT - Councillors Delmer, Easey, Griffiths, Groutage, Kelly, Nicholson, Palmer, Plant, Redmore, Vaughan. 7 Members of the public were also in attendance.
Public Forum – None.
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs Clarke, Griffiths, District Cllr R Trollope-bellew.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 20th April 2023 – due to unforeseen circumstances minutes to be carried over to June meeting for signing off.
- Reports from outside Bodies -
District Cllr – Richard Cleaver Independent forming cabinet as committee i.e. planning etc. Prosperity Fund – need to apply not just allocated.
County Cllr – No report.
BPFMC Representative – applied to Prosperity Fund – hope to get some time in May. 3 separate quotes required – put out to tender. Vandalism on Playing Field 11-14 year olds, fences have been spray painted – advised need to report on police website. DP suggest put notice in Baston Voice.
- Clerks Report – S23/0267 36 Main Street – Planning Permission Granted. Police Report circulated. Defibrillators – need someone to take responsibility for taking readings etc and passing information back to Community Heartbeat Trust! Possible Dog Walkers!
- Traffic Calming Consultant Update –
- Council Policies Review – Keep as an agenda item re updates.
- Financial Matters
Report on Current Balances and approve following payments:
D Knibbs (Dog Bins) - £100.00
Clerk Salary May - £474.37
Gary’s Gardens April cuts £580.00
Gary’s Gardens May cuts £580.00
BPFMC Grasscutting and Stat Electrical Checks – £3,000.00
BPFMC Room Hire – £80.00
Community Heartbeat Annual Support - £324.00
Community Cleaner (20th March to 8th May) – £235.38
Litter bins update – all o.k. Carl Litter Warden doing a grand job, also clears layby and across road.
Income
SKDC Community Cleaner Grant - £463.32
- Highways – Issues raised re large vehicles speeding through the village - DP advised has addresses of all companies and will write letter to all businesses down Outgang Road re Speeding for attention of Managing Director i.e. if come through village should not be speeding.
Community Speedwatch – attended event did not take up. Speed indicators do same job and record more information.
PD – tried to contact person re posts who has now retired will try to find out who has taken over.
- Grasscutting – Gary’s Gardens leaving bank area longer. Letter from Main Street Resident saying not cutting grass – DP walked area – grass has been cut.
- Planning and Development to be considered – S23/0903 and S23/0904 Manor Pit, Baston Outgang Road – varying conditions. Difficult to object as approved last year. S106 agreement after 5 pm up to 7 am in morning DP needs to see it. More CEMEX vehicles do not come through village outside hours – DP will add in when creating letter etc that they use Crossroads if going towards Market Deeping.
Lincolnshire CC planning (Hansons) reverted back to landowner. Parish Council land S106 PC responsibility.
Baston No.1 – on Outgang Road – somebody started to build car park (Freemans)?
Hansons – LCC chase up 106 agreement (small car park/walking area) – DP will try Planning first.
- Village Concerns – Trees taken down Main Street/Manor Drive – now referred to Forestry Commission Executive whether they deal with landowner over illegally taking down trees – will contact DP when know outcome.
Very successful Picnic in the Park – last village fete was in 2019 then Covid came. Everyone cleared up – already have ideas and planning for next year but look at holding later in year. Next year looking at getting FLY PAST i.e. Duxford Weekend – pilot lives in village. Need to take all marquees out and see what we have got (look to having more events on field).
Primary School children doing cycling around village – need to ensure (i.e. warning signs for drivers) that children cycling in progress! Volunteers to walk at side of cyclist!
Electric Scooters – anyone backing or pulling out if car comes out would not miss them – someone down Hadrian’s Drive doing it (was going on a year ago but stopped) illegal, they need licence, alert Police.
Cycle Routes joining up – footpath route Deeping to Bourne is at top of list when money released – but no money released as yet.
Village Noticeboard has gone – applied Prosperity Fund – awaiting response. Powder Coated Aluminium in green!!
Is it possible to have a seat down Manor Drive on the corner? All other seats around village have been sponsored – ask Baston Events or Plowright List, 68 Main Street. 1 Corner Hadrian’s Drive/Main Street.
Timings of meetings! 7.15 pm/7.30 pm!!
Speed Cameras – how fast car goes plus average speed! Update in Baston Voice re cars speeding. Majority of cars speed through village, everyone thinks someone else but all villagers are responsible! DP will publish information as soon as we have it.
- Allotments – All now taken – 1 still untidy appears not to have been touched for a little while – Parish Clerk will contact tenant.
- Correspondence – no external post – emails circulated.
- To resolve whether the council move into closed session – None.
- Matters for general discussion or inclusion in next agenda –
Emma (school) - District donating to school used Prosperity Fund put in for and got about 10,000 plus money from Baston Events. Agenda item for next meeting re possible Parish Council donation/contribution.
Cllr Easey – building at back of Starsmore and Mayfield i.e. Alison have planning permission to build on field behind them.
Doug Balderston – Monday/Tuesday this week field opposite and road being surveyed, does the Parish Council no reason, cannot see what actually doing (little field immediately in front belongs to R Trollope-bellew!
Donation to Baston School.
Date of next meeting – Thursday 15th June 2023 commencing at 7.30 pm. The meeting closed at 9.10 p.m.
Minutes of the Annual Parish Council Meeting held on Thursday 18th May 2023 in The Barn commencing at 7 pm.
- Welcome by Chairman – Cllr Plant welcomed everyone to meeting.
- Present: Cllrs Plant, Delmer, Easey, Griffiths, Groutage, Kelly, Palmer, Nicholson, Redmore, Vaughan District Cllr Vanessa Smith, Parish Clerk and several members (only 5 signed in) of the public were also in attendance.
- Election of Chairman – Cllr Redmore proposed Cllr Plant, seconded Cllr Kelly.
- Election of Vice-Chairman – Cllr Plant proposed Cllr Palmer, seconded Cllr Kelly.
- Co-option of Councillor(s) – As Election Year – all Cllrs duly re-elected.
- Apologies & reasons given – Cllr Clarke, District Cllr R Trollope-bellew, County Cllr A Baxter.
- To receive declarations of Interest – None.
- To agree Minutes of the last meeting 2022 – Cllr Plant proposed, seconded Cllr Easey.
- Clerks report on matters outstanding from the above minutes – None.
- Appoint representatives to undermentioned outside bodies:
BPFMC – Cllr Kelly
South Lincs Fenland Partnership – ALL
To appoint committees & sub-committees
Planning (All) Highways Group – Cllrs Delmer and Redmore
Finance Group - All
Communications Group - All
Financial
- a) To approve the Annual Governance Statement by resolution
- b) Consider Accounting Statements by members as a whole
- c) Approve Accounting Statements by resolution
- d) On approval Accounting Statement to be signed and dated
Awaiting accounts from Internal Auditor - To be carried over to June meeting.
- e) Approve Internal Auditor for 2023/2024 – P Taylor.
- f) Approve Community Cleaner & Clerks hours and duties for 2022/2023 – as before.
Community Cleaner (Winter 2.5 hrs/Summer 3 hrs week) - Parish Clerk 8 hrs week
- g) Approve renewal of Council’s Insurance Policy for the forthcoming year – Zurich Insurance.
- h) Risk Assessment Audit – no change.
- i) Computer passwords
To be carried over to June meeting.
Date to be confirmed – May 2024 commencing at 7 p.m.
The meeting closed at 7.35 pm.
2022/23
PRESENT - Councillors Delmer, Easey, Griffiths, Groutage, Kelly, Nicholson, Palmer, Plant, Redmore, Vaughan. District Cllr K Cooke. 7 Members of the public were also in attendance.
Public Forum – None.
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs Clarke, Griffiths, District Cllr R Trollope-bellew.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 16th March 2023 and to authorise the chairman to sign the official minutes – all Cllrs present in agreement for said minutes to be signed.
- Reports from outside Bodies -
District Cllr K Cooke – introduced Prosperity Fund – still have SK Community Fund up to 5000 per project. Received fund from government re housing refugees from Ukraine. RTB/KC consultation re Thetford – potential quarry here, lot of communication awaiting to see what happens. 36 Main Street no further information as yet (2 extra houses) check number i.e. 2 in the frame. County Cllr – No report. BPFMC Representative– No report. - Clerks Report – all Election Papers completed and delivered to SKDC. Defibrillators – request for these to be checked and weekly reports submitted.
- Traffic Calming Consultant Update – 5000 allocated to new speed cameras (Maltby Drive, Greatford Road)!
- Council Policies Review – Keep as an agenda item re updates.
- Litter bins update –SKDC Bin (Starsmore) – Replacement bin delivered now moved towards where bench is on Church Street/Main Street – assume SKDC will empty.
- Financial Matters
Report on Current Balances and approve following payments:
D Knibbs (Dog Bins) - £150.00
Clerk Salary - £474.37 April
Drainage Board - £4.77
Melton Building Society Account – Account closed – cheque received and paid into Lloyds account.
Precept received.
- Highways – Speed indicator near hedges is clearly working. Data is downloadable app – not been able to download – records all speeds.
- Adrian working with County (group from other villages) to see where we go. Daniel Adams (KC will let us have email address to ask him to visit).
Traffic Assessment PD will send through.
- Grasscutting – Gary’s Gardens £30 per month more but will cut more, second cut was yesterday.
- Planning and Development to be considered – Thetford, 36 Main Street need to look at!
- Village Concerns – PCC request for funding. Raised 6,000 need 20,000. How much are they looking for – once we know more can consider request.
Noticeboard has now collapsed – Martin from BPFMC will get trailer and remove. Discussions about possible replacement.
Website – Cllr Plant has spoken with Alison Hickie (LCC) re current website (currently not fit for purpose) arranging new website. Peter Rayner has information re History of the Village plus pictures which could be used.
Trees being taken down past Manor Drive (Cllr Kelly taken photos) – Cllr Plant contacted SKDC re Forestry Commission – yes it is their responsibility – they will send somebody down!! Report has been done and circulated to Cllrs taken down 28 trees!!!
Field near Maltby Drive – residence of all types of frogs and bats – has a planning application come in – people seen carrying out some sort of survey!!
- Allotments – all now allocated. Cllr Groutage reported area looking good but one allotment adjacent to hers untidy, not sure who belongs to.
- Correspondence – no external post – emails circulated.
- To resolve whether the council move into closed session – None.
- Matters for general discussion or inclusion in next agenda – Picnic in the Park – breakdown relayed of what is planned. Grant for PTA, Cllr Plant will include Speed Indicators in grant etc.
Date of next meeting – Thursday 15th June 2023 commencing at 7.30 pm. The meeting closed at 9.15 p.m.
PRESENT: Councillors Councillors Delmer, Easey, Griffiths, Groutage, Kelly, Nicholson, Palmer, Plant, Redmore, Vaughan. District Cllr K Cooke. 7 Members of the public were also in attendance.
Cllr Plant welcomed everyone to the meeting. |
Parish Cllr Clarke Lindsey Baston School District Cllr R Trollope-bellew Members of the Public – Diane Savage, Simon Pritchard, Emma Baston School |
|
St John the Baptist Church - various events put on after COVID – good attendance, Lent Lunches every Thursday during Lent. Baston Voice – launched for benefit of the village, running for last 12 months, positive contribution from the village, people contributing articles, taken over from Baston News. Rev Riley retired Minister passed away mid January. PCC AGM is on Monday 15th May 2023 commencing at 7.30 pm light refreshments, meeting starts 8 pm. BPFMC – No Report. Allotment Group BAGS - (50% discount on seeds, 15-20% discount on bulk items. Can join at any time. 100+Club - figures for 2022, overall revenue of just over 2,600, prizes split half to charity, half winnings. Can join at any time, cost 12 for one year. Baston Charities – Very quiet at the moment – 5,000 assets, 2800 shares, 365 land. Expenditure background, donations towards helping some other applications. PTA Chair Treasurer) – Fund raising new project this year (special education needs facility) for more one to one sessions. Trying to raise 20,000 raised 5/6000 already, know where we are financially at further meeting tonight will let you know. Kirkstone House – no report. Cricket Club – no report. Baston Events (Fireworks) – involved with just the Fireworks as main event although still put on a couple of smaller ones. Put request out in early 2022 for committee members, half members on Football Club new this year, put on great show theme Elton John. 8000 profit made, current funding just over 68,000. Put out request for tenders to those associated with Baston or in the village. Involved in supporting Baston Neighbourhood Project i.e. re wilding. Supporting PC with new noticeboard (replacing one that has fallen apart). Assisting BPFMC i.e. ownership of Barn and Fields. Supporting PTSA. Supporting Baston Beavers event in July. Already started to plan for fireworks event this year (Sunday 5th November) theme is ABBA – anyone interested in helping, come on committee most welcome. Women’s Institute (WI) – No Report. Baston-Langtoft-Thurlby Naturehood – thanks to PC to pay 3rd website. 12 per year. Next project down behind playing fields. Thanks to Baston events for money for upkeep of graveyard. PC made conscious effort not to cut banks in Main Street. Protects wildlife in the river. Hopefully LCC will not cut right back as before. County Cllr – No report. District Cllrs – last 4 years incredibly challenging. Council will continue to make savings, Big Clean still ongoing. |
Question re Noticeboard – taken down as in poor state (not fixable) and potentially dangerous. Website – questions why has it not been updated, what is happening? Cllr Plant advised currently looking at totally revamping (i.e. new website/not LCC) current website is not easy to use. New website will be completely updated and will continue to be updated (once it goes live) Question re Facebook – PC do not put anything on it. |
Meeting closed at 7.35 p.m. |
PRESENT - Councillors Clarke, Delmer, Easey, Griffiths, Nicholson, Palmer, Plant, Redmore, Vaughan. District Cllr R Trollope-bellew, Cllr A Baxter arrived during start of meeting. 30 Members of the public were also in attendance Doug Balderson, Martin Wynne.
Public Forum –
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs Clarke, Groutage, Griffiths, District Cllr K Cooke.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 16th February 2023 and to authorise the chairman to sign the official minutes – all in agreement for said minutes to be signed. Discussion with Residents on potential Gravel Extraction Site –posted on Baston Community site incorrectly – lengthy discussions – conclusion Parish Council to research - do they have to have planning permission to do it! Meeting proper recommenced at 8.25 p.m.
- Reports from outside Bodies -
District Cllr(s) –
R Trollope-bellew – No update.
BPFMC – - Parish Clerk Report –
S23/0059 – 7 Baston Outgang Road – Permission refused.
S22/2395 – 5 Baston Outgang Road – Planning permission granted. - Traffic Calming Consultant Update –
- Council Policies Review – Keep as an agenda item re updates.
- Litter bins update –SKDC Bin (Starsmore) – update replacement bin will be delivered in due course.
- Financial Matters
Report on Current Balances and approve following payments:
D Knibbs (Dog Bins) February - £150.00
Clerk Salary - £474.37 March
Community Cleaner - £96?Melton Building Society Account – Account closed – Cheque should be sent beginning April (£5,000 to be allocated for Speed Cameras
- Highways – Nothing further to report. Cllr Ashley Baxter to provide name of who new Highways Officer and contact details and list of jobs to be done in Baston. 7 ½ ton weight limit? Do not want to settle for anything less! Sub Committee to be set up (Cllrs Clarke, Nicholson) need to have in place for next month or two.
- Grasscutting – Cllr Plant made contact with Gary’s Gardens – plan requested of areas to be cut from BDG Mowing.
- Planning and Development to be considered –
S23/0267 – 36 Main Street, Baston – request made for Cllr Baxter to look at information and if possible to Call it In. - Village Concerns – Gravel Extraction. Noticeboard is in unsafe condition, Cllr Plant will take a look, may be best to take down completely.
- Allotments – one half allotment available – now allocated.
- Correspondence – no external post – emails circulated.
- To agree items for press release – Impending elections.
- To resolve whether the council move into closed session – None.
- Matters for general discussion or inclusion in next agenda – Primary School Funding request.
- Date of next meeting(s) – Annual Parish Meeting followed by normal Parish Council meeting Thursday 20th April 2023 commencing at 7p.m.
Meeting closed at 9.20 p.m.
PRESENT - Councillors Clarke, Delmer, Easey, Griffiths, Nicholson, Palmer, Plant, Redmore, Vaughan. District Cllr R Trollope-bellew, Cllr A Baxter arrived during start of meeting. 2 Members of the public were also in attendance Doug Balderson, Martin Wynne.
Public Forum –
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs J Groutage, J Kelly and District Cllr K Cooke.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 15th December 2022 and to authorise the chairman to sign the official minutes – all in agreement for said minutes to be signed.
- Reports from outside Bodies -
County Cllr – Cycle Path – update from Phil Watt – Deeping to Bourne route is top of the list. Update on Deeping Leisure Centre – Community Group established to see what is required to get re-opened rather than demolish.Budget meeting of full council on 17th – enough money for next year but following 2 years looks bleak.
County Council get reasonable settlement from Government, Police are struggling to get more monies. If don’t meet target for extra Police Officers money being redirected to other areas. Reducing PCSO’s from say 90 to 60.
Council talking about reducing waiting list for TRO’s from 2 years to something more reasonable. Weight limits not top of priorities for TRO’s.
Quarries – County surprised to get so many responses from Parish Council’s and resident.
Cemex – Cllr Baxter requested meeting with Thetford Farm.
Traffic – new Dan has arrived – Cllr Baxter to still meet him.
Cllr Elections – encourage people to be involved.
District Cllr(s) –
R Trollope-bellew – Mallard Pass application has gone to Secretary of State – if need to register interest need to do so by 2nd March 2024.
K Cooke – see report at end.
BPFMC – AGM 6th April, hoping to get better participation. Still short of Vice Chairman and Secretary. Re-occurring problem with vandalism. - Parish Clerk Report –
S22/1987 – 8 Greatford Road - Planning Permission Granted. S22/2252 – 15 Deeping Road – Planning Permission Granted.South Kesteven Prosperity Fund (circulated to Cllr Plant)
- Traffic Calming Consultant Update – nothing happening – posts hopefully going in in 2 to 3 weeks. Who is best person to contact at Cemex? Post plus speed indicators – Parish Council will order and install cameras. We can change direction of cameras and turn around.
- Council Policies Review – Keep as an agenda item re updates.
- Litter bins update –SKDC Bin (Starsmore) – Cllr Cooke’s secretary was chasing up – Parish Clerk to obtain update on situation. All other bins o.k.
- Financial Matters
Report on Current Balances and approve following payments:
BDG Grasscutting (last invoice 2022) – £592.00
D Knibbs (Dog Bins) November/December/January - £450.00
Clerk Salary - £474.37 January/£474.37 February
Clerk Expenditure 1st April to 30th September 2022 - £438.00
Community Cleaner - £142.56
BPFMC (Bin) – 6 months - £216.54
BPFMC (use of hall for meetings) Sept/Oct/Nov - £60.00
LALC Affiliation Fee - £395.40Melton Building Society Account – Account closed – awaiting cheque.
Precept 2023/2024 – amount of £24,743.00 requested.
- Highways – Nothing to report.
- Grasscutting – Cllr Plant to contact BDG for quote for this year’s grasscutting season – Parish Clerk to forward contact details to Cllr Plant. Contribution from LCC for this next financial year £1004.14.
- Planning and Development to be considered –
S22/2378 – Thetford Farm potential noise issues – District Cllr requested to call out application.S22/2476 - 36 Main Street – Objections submitted.
S22/2366 – 129 Main Street – No objections.
S22/2395 – 5 Baston Outgang Road – No objections.
S22/2455 – 23 Whattof Way - No objections.
S23/0059 – 7 Baston Outgang Road – No objections.
- Village Concerns –
Traffic Lights not working – Cllr Delmer reported.Noticeboards – there are two one is in need of some TLC.
- Allotments – one half allotment available – Parish Clerk contacting those on waiting list (date order of request).
- Correspondence – no external post – emails circulated.
- To agree items for press release –
- To resolve whether the council move into closed session – None.
- Matters for general discussion or inclusion in next agenda –
Baston Events – King Charles II Coronation - arranging with all groups in the village, to be held on the Playing Field. - Date of next meeting – Thursday 16th March 2023 commencing at 7.30 p.m. Meeting closed at 9.10 p.m.
Cllr K Cooke – Parish Update February 2023
Voter ID and the May local elections - In May, local elections will be taking place across South Kesteven. There will be a big change this year with photo ID required to be able to vote at a polling station; but it’s important to note that postal voters are not affected. Accepted forms of photo ID include a passport, driving licence, Blue Badge, Older Person’s bus pass, and identity cards with the Proof of Age Standards Scheme hologram. Most voters will already have an accepted form of ID - and those who haven't can apply online or via SKDC. The Council is making it as straightforward as possible for those who need to obtain ID so they can cast their vote. People can apply free either online at gov.uk or through SKDC by completing a paper application form or applying in person. SKDC administers the polls so our preparations are well under way. The elections are a massive undertaking for us, when every District Council seat across South Kesteven will be contested - that’s 56 seats across 30 wards, as well as those for town and parish councils. For all the information on the May local elections, including how to register to vote, visit our website, www.southkesteven.gov.uk.
Garden waste - Fortnightly collections for the 2023-24 Garden Waste Collection Service scheme will start on Monday 3rd April, which means it is time to renew your service. Last year more than 31,000 residents joined the scheme, and they are being contacted to remind them to renew their membership for the service, which is, of course, also available to new members. Customers can renew or register [from Monday, 6th February] paying by card or direct debit at our website southkesteven.gov.uk It’s easy to join online - or by phone - and we are confident that for £2.13 per collection the service represents great value for money and saves residents time and trips to their local recycling centre.
New bin collection lorry for breast cancer awareness - You may have seen the amazing coverage of our new pink bin lorry, raising awareness of breast cancer and the importance of checking for symptoms. It is already in service so you may have seen it out on its rounds sharing a message which can literally save lives. The Council worked closely with our lorry supplier, Dennis Eagle, who were delighted to support such a good cause with a pink paint job on a freighter already on order for the refuse collection fleet. The new vehicle was always scheduled for delivery to join our fleet, so there was no extra cost to the council for either the lorry or the pink paintwork. It came about through our housing officer Rachael Bradley, working tirelessly to help other sufferers after being diagnosed with breast cancer at the start of the Covid pandemic in 2020. I am pleased to report she is now in remission.
SKToday magazine - Do keep an eye out for your next issue of SKToday, which is being delivered to every home in the district from the end of February onwards. As well as useful information on Bank Holiday bin collections, there’s advice on how households can better cope with the cost of living, and features on some wonderful inspirational women of South Kesteven, our vital homelessness prevention work, an all the ins and outs of the Council Tax.
Parking payment change - SKDC-operated car parks have all been successfully upgraded to allow card and contactless payment. This means customers will be able to pay with cash or by card, as the previous phone and pay system is discontinued. The new system allows faster, more convenient, transactions and less need for people to use coins, reducing queues and preventing people having to struggle for the correct change. The ticket machines will still provide a paper ticket for display in the windscreen.
Cost of Living - I understand how important it is that we continue to support those most affected by rising energy and household prices. I am pleased that SKDC’s Cost of Living Task Force continues to make progress supporting residents across the District. In the latest edition of SK Today, further information is included and provided a printed resource for every home in the District. An additional leaflet will be distributed alongside Council Tax reminders, rent letters and tenancy sign-up packs, and alongside other letters issued by SKDC. There is also an online hub with information and guidance available via the SKDC website: www.southkesteven.gov.uk/costofliving
And finally, a plug for Stamford Arts Centre - For those of you who are fans of classical music, I am delighted to report that world-renowned artists will be performing at the historic and picturesque Stamford Arts Centre over the next few months – and what a fantastic venue it is for them. The performances continue until April so there is plenty of time to attend the Arts Centre and witness this celebration of classical music in our District. Our Arts Centre teams do a wonderful job in booking exciting programmes of entertainment so I would encourage you to give your support and experience events here.
PRESENT - Councillors Clarke, Easey, Griffiths, Groutage, Kelly, Nicholson, Palmer, Plant, Redmore. 5 Members of the public were in attendance.
Public Forum –
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs P Delmer, G Vaughan, District Cllrs K Cooke and R Trollope-bellew.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 17th November 2022 and to authorise the chairman to sign the official minutes – no figure included 3,000 agreed at November meeting re traffic calming – minutes to be updated and signed off at February meeting.
- Reports from outside Bodies - County Cllr – Cycle Way Morton to Deeping – number 1 priority if money is available. District Cllr – Report circulated. BPFMC – No report.
- Parish Clerk Report:
S22/1825 Pitched roof porch, 19 Greatford Road, Baston – Planning permission granted.
LGA Model Code of conduct – circulated to all Cllrs prior to meeting.
Grants for Community Facilities – copy circulated to Chairman of BPFMC and Chairman of Parish Council for information.
Mallard Pass Solar Farm – information circulated to Cllrs prior to meeting.
- Traffic Calming Consultant Update –
- Council Policies Review – ongoing.
- Litter bins update –SKDC Bin (Starsmore) – Cllr Cooke’s secretary chasing up. All other bins o.k.
- Financial Matters
Report on Current Balances – up to date spreadsheet circulated.
To approve following payments for December:
D Knibbs (Dog Bins) - £150.00
Clerk Salary/Expenditure £474.37
Community Cleaner October £76.00Melton Building Society Account – all in order – pending new paperwork.
- Precept – list of property bands requested. Cllr Plant will prepare paperwork, take overall look at (percentage increase) will forward note (proposed figure) to everyone for consideration.
- Highways – northbound pedestrian light needs to be set for longer hours, green and amber work but not the red.
- Grasscutting – final cut for the year carried out in October.
- Planning and Development to be considered –
S22/2252 Single storey rear extension, 15 Deeping Road Baston – no objections raised.
S22/1825 – Pitched roof to front porch 19 Greatford Road – Planning Permission Granted.
- Village Concerns – Gravel Extraction – lengthy discussions – updates received from other villages – response to be made by 6th January 2023 – see report below.
- Allotments – 1 further name added to waiting list.
- Correspondence – no external post – emails circulated.
- To agree items for press release –
- To resolve whether the council move into closed session – None.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – Thursday 16th February commencing at 7.30 p.m. (no meeting in January).
Meeting closed at 9.15 p.m.
Gravel Extraction Notes:
Reference: Proposed site selection methodology - minerals and waste (lincolnshire.gov.uk)
Ref. no. |
Question |
6 | How close is the site to the nearest sensitive receptors, existing or proposed? |
(Including houses, schools, hospitals, sensitive business uses, public or outdoor recreation uses). |
Site reference | Site description | Distance to residential | Mitigations listed |
SG02 | Poplar Tree Farm, Baston | 1400m | none |
SG03 | Urn Farm East, Baston | 0m | 100m buffer zone |
SG04 | Urn Farm West, Baston | 175m | none |
SG08 | Thetford House Farm, Baston | 240m | none |
365m to Primary School
300m to recreational site |
The IAQM advice for soft rock mineral (sand and gravel extraction) is for a detailed assessment to be conducted if within 250m of any sensitive receptor, which may include residential family homes housing young children or the elderly. All sand and gravel extraction sites within the local area are no closer than 250m from permanent residential dwellings (Reference Appendix A.1).
A buffer zone of 100m and distance of 175m for SG03 Urn Farm East and SG04 Urn Farm West is insufficient for sand and gravel extraction next to residential dwellings.
Special attention and detail assessment should be conducted for SG08, in particular the proximity of the site to a Primary school less than 400m and residential less than 250m from the proposed site.
In addition to the proximity of a working mineral extraction site there will be excessive noise and air pollution present at these distances to housing and schools.
Recreational sites include Brudenell playing fields at distance of 300m form SG08 Thetford House Farm, and public footpaths crossing SG03 Urn Farm East, SG04 Urn Farm West & SG08 Thetford House Farm.
Ref. no. |
Question |
7 | Are there any nearby receptors that are particularly sensitive to noise, vibration, dust, other emissions to air, and/or light where “standard” mitigation measures may not suffice? |
If so have any measures been proposed, such as standoffs (buffer zones) within the site? |
There are significant noise, dust and PM emissions to air impacts of the proposed SG03 Urn Farm East and SG04 Urn Farm West sites that will adversely impact the health and wellbeing of nearby receptors.
There are noise, dust, and PM emissions to air impacts of the proposed SG08 Thetford House Farm site that may adversely impact the health and wellbeing of nearby receptors.
There are no noise, dust or PM concerns with SG02 Poplar Tree Farm site.
Noise Impact:
For normal daytime operations, the guidance specifies that site noise levels should not normally exceed the prevailing background noise levels by more than 10dB (A), subject to an upper limit of 55dB. Night-time a limit of 42dB should be adopted.
Reference LFAccoustics report Planning application PL/0082/20 measured a background noise of 43dB at the SG03 Urn Farm footpath location. A maximum free field working limit is 53dB.
Sound sources used within noise reports
Source | Sound dB | Usage |
Loading shovel | 99.2 | 100% |
Processing plant | 108.2 | 100% |
Crusher | 107.4 | 100% |
Excavator | 101.1 | 100% |
Dewatering pump | 87.7 | 100% |
The dB scale is logarithmic with a significantly larger impact the higher the change. A 3 dB noise change is generally considered to be just noticeable; a 5 dB change is generally considered to be clearly discernible, and a 10 dB change is generally accepted as leading to the subjective impression of a doubling or halving of loudness.
SG03 Urn Farm East is 0m from residential dwellings with source noise 53.2dB over the daytime working limit, 28.2dB over the hearing protection limit of 80dB and 23.2dB over the mandatory working hearing protection requirement limit.
Planning application PL/0082/20 is a minimum of 450m from residential buildings (500m used within the noise report) and was just able to be within the working limits and was not with the direction of the prevailing wind.
Wind direction plays an important role in noise transmission. The prevailing wind direction is from West to East (reference Appendix A.2).
Therefore, noise from site SG04 Urn Farm West is likely to transit in the direction of the residential housing only 180m to the East. Both daytime and night-time noise limits are highly likely to be exceeded.
A buffer zone of only 100m has been suggested for SG03 Urn Farm East, which is highly likely to exceed both daytime and night-time noise limits impacting the health and wellbeing of residents.
Air pollution impact:
Sand and Gravel extraction and processing is known to have a direct localised impact on air quality, in particular Particulate Matter. The proposed sites of SG03 Urn Farm East, SG04 Urn Farm West and SG08 Thetford House Farm are within 250m of residential dwellings and therefore more likely to be directly adversely impacted by air quality.
Reference: Emissions of air pollutants in the UK – Particulate matter (PM10 and PM2.5) - GOV.UK (www.gov.uk)
Using the national emissions measurements and predictions it can be noted that the existing gravel extraction sites have noticeably higher PM10 and PM2.5 emissions compared to the surrounding environment. Filtering for 04 Production Processes limits the air pollution to the production of sand and gravel, removing traffic and other sources, and identifies significant contribution of PM10 emissions.
The PM10 levels within 400m of the extraction sites are above the safe levels that may prolonged exposure may result in serious impact to health, especially in vulnerable groups of people such as the young, elderly and those with respiratory problems.
Reference: UK Emissions Interactive Map (beis.gov.uk)
See Appendix A.3
Site reference | Site description | Air pollution impact |
SG02 | Poplar Tree Farm, Baston | Low |
SG03 | Urn Farm East, Baston | Very High |
SG04 | Urn Farm West, Baston | Very High |
SG08 | Thetford House Farm, Baston | Medium |
Site SG08 is within 400m of a Primary School setting with young children who may suffer prolonger daily exposure to PM emissions from sand and gravel extraction.
The transmission of airborne PM10 from sand and gravel extraction will be impacted by prevailing winds. With sites SG03 and SG04 very close proximity 0 – 180m of residential housing and within the direction of the prevailing winds. The exposure to high levels of PM10 emissions from these sites at close proximity may negatively impact the health of the young, elderly and respiratory impacted residents.
The well documented evidence of sand and gravel extraction to PM emissions, and PM emissions on population health has resulted in a private planning bill to avoid sand and gravel extraction within 600m of sensitive receptors such as residential housing and schools.
Reference: Quarries (Planning) Bill - Parliamentary Bills - UK Parliament
Ref. no. |
Question |
9 | Is the site well screened visually from the surrounding area? |
If not, is any advanced screen planting proposed. |
The proposed sites are within 250m of residential dwellings and in full view of the site, including from first story windows. The typical 5m bunding will be insufficient to screen the residential housing from open pit mining views of the surrounding area.
Site SG03 Urn Farm East will be in direct view of Maltby Drive housing estate from both front and rear elevation of residential housing. Site SG04 Urn Farm West will be in direct view of Greatford road housing from the front elevation of residential housing.
Site reference | Site description | Distance to residential |
SG03 | Urn Farm East, Baston | 0m |
SG04 | Urn Farm West, Baston | 175m |
SG08 | Thetford House Farm, Baston | 240m |
365m to Primary School
300m to recreational site |
No advanced screen planting has been proposed.
The visual impact to the residents of nearby residential housing will be significant. The current views are of open fields and countryside.
Ref. no. |
Question |
10 | Would it be likely to require the stopping up or diversion of a public right of way? |
Each of the following sites has either a footpath in very close proximity that may be impacted by the site or a footpath through the site itself.
Site reference | Footpath in proximity | Site over footpath | Footpath description |
SG02 | Yes | No | 1. Macmillan way at the north of the site |
SG03 | Yes | Yes | 1. Crosses from A15 to Kingstreet through the site |
SG04 | Yes | Yes | 1. Crosses from Kingstreet to Wilsthorpe lane through the site 2. Crosses from Kingstreet to the junction of Wilsthorpe lane and Baston Road through the site |
SG08 | Yes | Yes | 1. North Meadow Road from Main Street through the site to the Macmillan way
2. Macmillan way at the north of the site |
See Appendix A.4
The footpaths for SG03 Urn Farm East and SG04 Urn Farm West travel through the middle of the site with limited alternative routing for the proposed sites.
Ref. no. |
Question |
11 | Would it be likely to affect the setting of a public right of way? |
SG02 footpath of a national route the Macmillan way runs along the river Glen with a picturesque river view to the north and countryside farm fields to the south.
SG03 footpath is a picturesque, paved footpath with maintained grass verve, planed trees and shrubs, with field views to the south, before transitioning to dirt track with field views to the north and south.
SG04 footpath has limited alternative routing with the exception of Kingstreet and Baston Road, both of which are without pedestrian paths, have the national speed limit, and HGVs utilising from the planned PL/0082/20 gravel extraction site to the south. One route is over country fields and a small wooded area with footbridge over water ways. Views to the north are of the river glen. The second route is over country fields with unimpeded views of the sounding farmland.
SG08 footpath is a wide gravel path with lake views to the east, and field views to the West and North. The footpath joins the Macmillan Way national route.
All footpaths’ settings would be significantly adversely impacted.
Ref. no. |
Question |
12 | Is the site in proximity to archaeological sites or remains? |
The archaeological potential of Sites SG03 and SG04 are considered very high for Roman, Saxon, Medieval and Post Medieval.
Site SG03 Urn Farm East sits on an Iron Age site that has been previously partial excavated. This includes finding a Saxon Urn which gave name to the farm and a Saxon burial ground.
Roman, Saxon, Medieval and post medieval artifacts have been found within the immediate area of the site.
Monument record | Location | Proximity to site | |
MLI33387 | Anglo Saxon cremation cemetery | Urn Farm East | 0m SG03 |
MLI34861 | Iron Age remains | Urn Farm East | 0m SG03 |
MLI34862 | Medieval remains | Urn Farm East | 0m SG03 |
MLI33530 | Romano-British remains | Urn Farm East | 0m SG03 |
MLI80343 | Saxo-Normal pottery from Urn Farm | Urn Farm East | 0m SG03 |
MLI89620 | Medieval Pottery, 17 Greatford Road | Greatford Road | 30m SG03 |
MLI80531 | Undated remains, 17 Greatford Road | Greatford Road | 30m SG03 |
MLI83541 | Saxo-Normal and medieval pottery | Urn Farm East | 0m SG03 |
MLI83551 | Bronze age Ring ditches | Urn Farm East | 0m SG03 |
MLI33269 | Fine Roman brooch | Urn Farm West | 0m SG04 |
MLI82937 | Iron Age site | Urn Farm West | 0m SG04 |
MLI35107 | Medieval Pottery, West of Kingstreet | Urn Farm West | 0m SG04 |
MLI35108 | Undated features, West of Kingstreet | Urn Farm West | 0m SG04 |
MLI33268 | Roman Building remains (potential Roman Villa) & stack of Roman coins | Urn Farm West | 0m SG04 |
MLI98368 | Parkland associated with Thetford House | Thetford House | 0m SG08 |
MLI83531 | Thetford Medieval settlement | Thetford House | 0m SG08 |
Arial photos highlight crop markings suggesting further archaeological potential of the site.
Site SG04 Urn Farm West also sits on an Iron Age site with Roman, Saxon, Medieval and post Medieval artefacts found within close proximity.
Both site SG03 and SG04 sit either side of Kingstreet, an old Roman road, with the high likelihood of roman archaeological potential.
Appendix A.1
Closet distance to a residential area is 250m from any working sand and gravel site within the local area.
Appendix A.3
Reference: Emissions of air pollutants in the UK – Particulate matter (PM10 and PM2.5) - GOV.UK (www.gov.uk)
“Particulate Matter (PM) is everything in the air that is not a gas and as such it is made up from a huge variety of chemical compounds and materials some which can be toxic. Due to the small size of many of the particles that form PM some of these toxins may enter the bloodstream and be transported around the body, lodging in the heart, brain and other organs. Therefore, exposure to PM can result in serious impacts to health, especially in vulnerable groups of people such as the young, elderly and those with respiratory problems. As a result, particulates are classified according to size. The UK is currently focused on measuring the fractions of PM where particles are less than 10 micrometres in diameter (PM10) and less than 2.5 micrometres (PM2.5) based on the latest evidence on the effects of PM to health.”
PM10 Emissions for the Baston area. Note the increase in PM10 emissions at the existing sand and gravel extraction site, that is situated approximately 400m from residential dwellings
To remove the impact traffic emissions, “04 Production processes” has been specifically selected. The production processing of sand and gravel is included within this category and highlights the specific contribution of the site to the surrounding area.
PM2.5 Emissions for the same area
PM1 Emissions for the same area
This can also be seen at the other sand and gravel extraction sites within the area
Reference: UK Emissions Interactive Map (beis.gov.uk)
Three new Councillors were duly co-opted at commencement of the meeting namely Adrian Clarke, Glen Vaughan and Matthew Nicholson. All paperwork completed for submission to SKDC.
PRESENT - Councillors Clarke, Griffiths, Groutage, Kelly, Nicholson, Palmer, Plant, Redmore, Vaughan. Members of the public in attendance. Residents:
Doug Balderson, Rob Evans, Martin Wynne and Robin Jones.
Public Forum – Gravel Extraction (see end).
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs B Easey, P Delmer, District Cllrs K Cooke and R Trollope-bellew.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 26th October 2022 and to authorise the chairman to sign the official minutes – Cllr Groutage shown as both present and absent – was in attendance. Clerk to make change otherwise Minutes approved and signed.
- Reports from outside Bodies - County Cllr – No Report. District Cllr – Report circulated. BPFMC – Martin Wynne has taken over as Chairman, still need Vice Chairman and Secretary. We have had 3 new volunteers come forward. Received a very good report re inspection on equipment in childen’s play area, all risks have been addressed.
- Parish Clerk Report –
- Traffic Calming Consultant Update – response from Graeme Butler LCC Road Safety following meeting:
Hello Phil, nice to meet you yesterday, hopefully we have a couple of good options for you. I said I’d jot down a few notes in terms of the locations and costs of the posts. So, in terms of Main Street, we discussed a couple of key areas where solar type units would be more appropriate and would require less work in terms of recharging and moving as they pretty much look after themselves. Cost wise, they compare well with the battery type units. So, I’d recommend units from a company called Elan City. Many Parishes use these and they seem popular and well priced. We looked at two location, one outside the school opposite Parnell Court / Property No 8 and the other outside the Church opposite property No 43. Both would have the ability to be rotated and so could display the speed message in either direction. Solar type units tend to be fairly fixed and they would need to be erected on their own dedicated post. We can erect posts at a cost of £300 each and so if you decide to pursue the sign units I would need your agreement to this cost. Noting that you already have a battery unit, this could then be used at other locations in the village, namely further west towards the A15 somewhere near the Play park on one of the lamp columns there, and /or over on Greatford Road.
We also discussed the A15 and considered the possibility of a solar unit there in the future, possible on the approach entering from Langtoft. Just fyi, the existing speed camera unit on the north side of the crossroads is due to be upgraded shortly.
So, for now, if your Council could decide on the way forward in terms of the two locations for the solar type signs that would be great. And, if so, could you also confirm that you would be happy to meet the cost of the two new posts?
I’ll attach some information on the Elan City Units and also a leaflet on a battery unit from a company called Pandora. I don’t have a lot of knowledge on this one, but a couple of Parishes have recently purchased. They are small enough to fit onto lamp columns and offer a slightly different message to that of the Unipart Dorman units that you have. I hope that helps, but please come back to me if you need anything else.
It was agreed to look at purchasing 2 extra solar panels and speed indicators (approx. 300 each) 1 outside Parnell Court and one just before the school, post to be placed near to school gate on grass verge.
Need to check up re survey at the School! Cllr Clarke will request Police monitor speeding in Greatford Road. Gates – expensive better to put money towards another camera. Agreed to allocate 3,000 for Traffic Calming.
- Council Policies Review – ongoing.
- Litter bins update –SKDC Bin (Starsmore) – Cllr Cooke’s secretary chasing up. All other bins o.k.
- Financial Matters
Report on Current Balances – up to date spreadsheet circulated.
To approve following payments for November:
D Knibbs (Dog Bins) - £150.00
Clerk Salary/Expenditure £474.37
Grasscutting October £592.00
Community Cleaner October £76.00
Glasdon (Bin Liners) £115.37Melton Building Society Account – all in order – paperwork will come through to Cllr Plant for him and Cllr Kelly to sign – will need to open a new account. All in agreement for account to be moved.
Precept – list of property bands to be requested.
- Highways – Nothing to report.
- Grasscutting – No issues.
- Planning and Development to be considered – Gravel Extraction see below. Cllrs Redmore, Plant, Delmer, Kelly and Nicholson to meet to consider Parish Council’s response by deadline. Email re further building 36 Main Street (6 houses) – Cllr Plant has not replied as could not offer opinion on the builders wish list'
- Village Concerns – Soldiers (Remembrance) despatched in October – have not arrived – arrived 11th November – sited – will be taken down end of November. Cost 180. Police 101 Report - eastern European digging up playing field said had permission to do it, trying to get photographs.
- Allotments – Nothing to report.
- Correspondence – no external post – emails circulated.
- To agree items for press release – Now have a full complement of Councillors.
- To resolve whether the council move into closed session – None.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – Thursday 15th December 2022 commencing at 7.30 p.m.
Meeting closed at 9.25 p.m.
Report below from Suzanne Moon, Stamford Mercury
Residents are showing gritty determination to defend their homes against new quarries.
Landowner Andrew Freeman is investigating digging sand and gravel from three sites close to Baston, and building materials company Cemex is looking at one site.
At a meeting on yesterday evening (Thursday), residents gathered to outline concerns - including pollution, noise and heavy lorries adding to traffic on the A15, which passes through the village.
Matthew Nicholson, one of three residents who became parish councillors yesterday due to the strength of their concerns, said particulates that become airborne during sand and gravel extraction can be so small they can enter deep into the lungs and bloodstream.
“I have young children and I’m worried about the health risk for them,” he said.
Whattoff Way resident Robin Jones said he was concerned surveyors have been in the field behind his house this week, working right up against his back fence.
“This sounds like a ‘not in my back yard’ objection but it’s worse than that,” he said. “It’s a ‘not right up against my back door’ objection.”
Martin Wynne from Hadrian Drive, Baston, said his two main concerns were how close extraction will be to the River Glen, which could become silted or polluted, and vehicle movements.
He pointed out that the Cemex site access would be onto the A15 where there is a 60mph limit, and that there had already been fatalities on that stretch of road.
Doug Balderson from Greatford Road spoke of ‘more than a million’ lorry movements, based on weekly estimates for the four sites that have been supplied to Lincolnshire County Council.
Church Street resident Rob Evans said one of Mr Freeman’s sites was very close to Baston Fen, a site of special scientific interest.
“You’re not even allowed to walk a dog through there, let alone extract gravel next to it, he said.
The quarrying sites nominated by Mr Freeman and Cemex are not formal planning applications, but are included in a Lincolnshire County Council document called ‘Updating of the Lincolnshire Minerals and Waste Local Plan’, which could earmark land for quarries up until the year 2040.
Public consultation on this document began on Friday last week and will end on January 6.
Parish councillor Jim Kelly said similar sites had been suggested to Lincolnshire County Council in 2014 and 2015 but were rejected on the grounds of pollution and being too near schools.
PRESENT - Councillors Delmer, Easey, Griffiths, Groutage, Kelly, Palmer, Plant, Redmore. 6 Members of the public in attendance.
Public Forum – concern re Planning 38 Main Street – concerns noted – Cllr Plant will respond to email.
- Chairman’s Remarks - Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs B Easey, P Delmer, J Groutage, J Kelly, District Cllrs K Cooke and R Trollope-bellew.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 8th September 2022 and to authorise the chairman to sign the official minutes – Minutes approved and signed.
- Reports from outside Bodies -
County Cllr – No Report.
District Cllr – Report circulated.
BPFMC – No meeting due to Covid. - Parish Clerk Report –
S22/1605 – Planning Permission Granted – circulated.
S221037 – Confirmation of Compliance with conditions of planning permission S07/1206 and S08/0284 – circulated. - Traffic Calming Consultant Update – Resident asked -Parish Council talked about getting signs, what is going to happen next? Problems are getting worse!! Cllr Plant advised need someone to take on responsibility to move project forward – Cllrs Delmer and Redmore happy to do after lengthy discussion resolved – will obtain revised quotes for 2 solar panels, plus one repair – by 1st November – Cllr Plant proposed, seconded Cllr Kelly, all in agreement. Suggestion made for us to contact Cemex re request for them to purchase some signs.
- Council Policies Review – ongoing.
- Litter bins update –SKDC Bin (Starsmore) – Clerk contacted Cllr Cooke - looking into bin that was taken away being sited on Starsmore.
- Financial Matters
Report on Current Balances – up to date spreadsheet circulated. On Line banking paperwork completed.To approve following payments for July:
D Knibbs (Dog Bins) - £150.00
Clerk Salary/Expenditure £474.37
Grasscutting June £592.00
Community Cleaner £114.00Melton Building Society Account – Cllr Plant progressing.
Income and Expenditure resume to end of year for next meeting – need to discuss Precept requirement.
- Highways – Nothing to report.
- Grasscutting – No issues.
- Planning and Development to be considered –
S22/1825 Pitched roof porch to front (north) elevation – re submission of S21/2365, 19 Greatford Road – no issues raised.
S22/1987 timber garage to the front elevation, rear single storey extension and alterations to an existing workshop including roof replacement, 8 Greatford Road – no issues raised. - Village Concerns –
- Allotments – Renewal letters sent out – majority of rents received.
- Correspondence – Safer Together Newsletter, CTS Scheme Consultation circulated via email.
- To agree items for press release – New Councillors – two vacancies
- To resolve whether the council move into closed session – None.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – Thursday 15th December 2022 commencing at 7.30 p.m.
Meeting closed at 9.30 p.m.
PRESENT - Councillors Plant, Groutage and Kelly. 5 members of the public were in attendance.
A MINUTES SILENCE WAS HELD PRIOR TO THE COMMENCEMENT OF THE PARISH COUNCIL MEETING.
Public Forum –
- Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs P Delmer, G Griffiths, P Redmore, District Cllrs K Cooke and R Trollope-bellew. County Cllr A Baxter. Cllr Kelly passed on Cllr Easey’s apologies (death in family).
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 20th July 2022 and to authorise the chairman to sign the official minutes – Minutes approved and signed.
- Reports from outside Bodies -
County Cllr – No Report.
District Cllr – No Report.
BPFMC – Cricket nets in a terrible state, Cllr Plan proposed, seconded Cllr Kelly that the Parish Council make a contribution towards repair of nets. All in agreement.
- Parish Clerk Report –
- Traffic Calming Consultant Update – Cllr Redmore circulated update to all Cllrs prior to the meeting.
- Council Policies Review – Parish Clerk will continue to circulate policies for Cllrs perusal.
- Litter bins update – Issue with grass cuttings being emptied into bins by allotments – Cllr Plant will have a word with individual concerned.
SKDC Bin – Clerk to contact Cllr Cooke who was looking into bin that was taken away being re sited on Starsmore.
- Financial Matters
Report on Current Balances – up to date spreadsheet circulated.
Need another signatory on the account.
To approve following payments for September:
D Knibbs (Dog Bins) - £150.00
Clerk Salary/Expenditure - £474.37
Grasscutting July/August - £592.00
BPFMC – Room Hire May/June/July - £60.00
ST Evans (broken tap) - £65.00
Community Heartbeat Trust - £324.00
Melton Building Society Account – Parish Clerk requested update for our next Meeting.
- Highways – Notification re temporary road closure 30.8.22 to 5.9.22 was circulated to all Cllrs upon receipt of notice. Possible request for mirror to be sited for traffic coming out of Greatford Road to see vehicles coming from Market Deeping, good idea, discussion with highways.
- Grasscutting – No issues with grass cutting. Basal growth on trees.
- Planning and Development to be considered –
S22/1605 – proposed extension to church to accommodate disabled WC – no objections.
S22/1700 – Erection of single storey link extension to rear linking dwelling and garage 1 Caesar Close – no objections.
S22/0582 – single storey front, side and rear extension 5A Outgang Road – Planning permission granted.
S09/2792 – note to Enforcement Team re possible extension built without permission.
- Village Concerns – Overhanging trees – Cllr Plant with speak with neighbour re article in local Magazine.
- Allotments – Renewal letters sent out.
- Correspondence – no external correspondence received.
- To agree items for press release – a Minutes silence was held at the start of the meeting, New Councillors – assisting BPFMC in refurbishing cricket nets,
- To resolve whether the council move into closed session – No requirement.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – Date had to be changed to Wednesday 26th October 2022 commencing at 7.30 p.m.
Meeting closed at 9 p.m.
PRESENT - Councillors Plant, Griffiths, Palmer and Redmore. 1 member of the public in attendance.
Public Forum – Mary Freeland from UPP.com – arranging seminars around the area – would Baston be interested – if so was there anywhere in the village could arrange for residents to come along and find out what all about and ask questions. As Mr Hutchins (Chairman of BPFMC was in attendance) was able to refer Mary to him.
- Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllrs B Easey, P Delmer, J Groutage, J Kelly, District Cllrs K Cooke and R Trollope-bellew.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 16th June 2022 and to authorise the chairman to sign the official minutes – Minutes approved and signed.
- Reports from outside Bodies -
County Cllr – No Report.
District Cllr – Report circulated.
BPFMC – Ready to start playing football again, goal posts being put up again. Funding request – explained how had worked in the past – Cllrs agreed to discuss in closed session with further meeting to be arranged with Chairman.
- Parish Clerk Report – information on SK Community Awards and Lincolnshire Strong Voices Project.
Planning refs S22/0756, S22, 0757, S22/0758, S22/0759 – LCC has granted permission for the developments referred to above?
S22/0510 removal of conservatory etc (12 School Lane) – planning permission granted.
- Traffic Calming Consultant Update – nothing happening yet, need to talk separately about gate, signs
- Council Policies Review – ongoing.
- Litter bins update – David Knibbs now emptying weekly – problem now seems to have been resolved with regards to overflowing bins.
SKDC Bin (Starsmore) – Clerk to re contact Cllr Cooke who was looking into bin that was taken away being sited on Starsmore. URGENT.
- Financial Matters
Report on Current Balances – up to date spreadsheet circulated.
On Line banking paperwork completed – now able to make all payments On Line.
To approve following payments for July:
D Knibbs (Dog Bins) - £105.00
Clerk Salary/Expenditure £474.37
Grasscutting June £592.00
Glasdon (Black Sacks for Large Bins) £105.85 (incl VAT)
P Taylor – Internal Audit/Payroll 2021/2022 £150.00
BPFMC Mowing Subsidy 2022 £1,400.00
Melton Building Society Account – completed forms sent back to Building Society. Clerk chase for update for August Meeting.
- Highways – Nothing to report.
- Grasscutting – No issues.
- Planning and Development to be considered –
S22/1117 Access Drive to 95 Main Street – response sent 4th July 2022.
PL/0081/22 To regularise the installation of a new wheel wash (retrospective) West Deeping Quarry, King Street, West Deeping – the Parish Council have no issues with this.
- Village Concerns – Question is council tax being paid on empty properties (as there are a few properties which are empty in need of some attention) – if paying council tax surely an incentive for properties to be maintained to a suitable standard.
- Allotments – Renewal letters due to be sent out on 1st September 2022. At the moment we have received notification of one allotment being given up at end of August and we currently have 3 names on waiting list.
- Correspondence – no external correspondence received.
- To agree items for press release – New Councillors – two vacancies (we have 1 new candidate joining in September), update re Bins.
- To resolve whether the council move into closed session – Funding request BPFMC to be carried over to closed session at September meeting.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – Thursday 8th September 2022 commencing at 7.30 p.m.
Meeting closed at 9.25 p.m.
Cllr Redmore offered his apologies in advance not available for September meeting.
PRESENT - Councillors Plant, Delmer, Griffiths, Groutage, Redmore, Kelly and Palmer. County Cllr A Baxter, 1 member of the public in attendance.
Public Forum – Community Cleaner advised that she would be giving up the role but knew of someone in the village who may be interested – she would give details to Cllr Plant for him to contact individual.
- Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Parish Cllr B Easey, District Cllr K Cooke.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 19th May 2022 and to authorise the chairman to sign the official minutes – Minutes approved and signed.
- Reports from outside Bodies - County Cllr – No Report. District Cllr – Report circulated. BPFMC – No Report.
- Parish Clerk Report –.
- Traffic Calming Consultant Update – Steve Moss circulated traffic survey from Cole Easdon. It was discussed about the need for more signs at either end of the village, 5 bar gate “Please Drive Carefully”, LCC are carrying out survey on schools/traffic calming on Main Street. Will come back with recommendations, Pelican Crossing and costs “October time”, PC will make the decision where! Makes sense have road survey near road junction and not the school. Need to look at other things for the village (chicane, 30 mph sign). Cllrs Delmer and Griffiths happy to work with Cllr Plant on this. LCC understand where we want to go and why we want to do it – need to keep momentum going. Funding – if related to school LCC. Need to look at other options Cemex Community Fund).
- Council Policies Review – ongoing.
- GDPR privacy policy update – no change.
- Litter bins update – D Knibbs is happy to come back and provide service emptying Bins on a weekly basis (previously did an excellent job) – contract to be cancelled with Pet Waste Solutions. SKDC Bin (Starsmore) – Clerk to contact Cllr Cooke who was looking into bin that was taken away being sited on Starsmore.
- Financial Matters
Report on Current Balances – up to date spreadsheet circulated.
To approve following payments
Pet Waste Solutions (Dog Bins) - £66.00
Clerk Salary/Expenditure £474.37
Grasscutting May £592.00
Community Cleaner April/May £152.00Melton Building Society Account – new forms completed – Parish Clerk will send back to Building Society.
- Highways – flashing speed sign near school assume not working. DP and GG will take sign down and recharge. A15 left end of village – entrance layby (panel on post towards Langtoft ideal place to put sign. Need to project what we are going to spend (solar panels) permanent (get highways involved) Lincolnshire Safety Partnership. Road needs widening (2 Lorries passing each other not enough room).
- Grasscutting – SKDC stripped bank – left moss (rubbish will now fall into dyke)!! Plan grass cutting for Public Footpath, School Lane overgrown (Mr Wyman) area needs spraying – write to headmaster, FIX MY STREET re bus shelter. Cllr Groutage will talk to school.
- Planning and Development to be considered –
S22/1117 Provision of access drive to existing detached domestic garage at 95-97 Stop Gap Cottage, Main Street, Baston PE6 9PB – response: Baston Parish Council are opposed to the above application - please see below our reasons:
a) The cottage already has an access drive which is on Main Street, has lowered kerb, allows vehicles to park on the drive and there is a carport.
b) In a previous application S17/1385, there is a design statement which mentions “5 small buildings one of which is a sectional garage. The garage is in the far corner, surrounded by trees and is not accessible to any vehicles”. It seems to have been used for storage.
c) The garden near to garage has a number of mature trees, some of significant age including yew and walnut, and these should not be removed.
d) The brick wall along Hadrians Drive was built and owned by Stamford Homes along with verge area with trees and shrubs. SKDC took over the maintenance. It does not belong to the cottage.
e) Parking is an issue on Hadrians Drive, especially at school times and when Black Horse pub has functions. Another driveway access would make problem worse.
f) New access will be directly across from existing driveway.
- Village Concerns – Trees on Main Street – basal growth still needs doing. Cllr Baxter will report. Dead tree in Churchyard (left hand side).
- Allotments – 1 notice of allotment being given up end of August.
- Correspondence – Police Update circulated.
- To agree items for press release – New Councillors, Bins, Website Upgrade, Highways (village walkabout).
- To resolve whether the council move into closed session – not required.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – date change Wednesday 20th July 2022
Meeting closed at 9.15 p.m.
Minutes of the Annual Parish Council Meeting held on Thursday 19th May 2022 in The Barn commencing at 7 pm.
- Welcome by Chairman – Cllr Plant welcomed everyone to meeting.
- Present: Cllrs Plant, Delmer, Easey, Groutage, Kelly, Moss, Palmer. Parish Clerk and 2 members of the public were also in attendance.
- Election of Chairman – Cllr Moss proposed Cllr Plant, seconded Cllr Kelly.
- Election of Vice-Chairman – Cllr Plant proposed Cllr Palmer, seconded Cllr Kelly.
- Co-option of Councillor(s) – Gill Groutage was duly welcomed and co-opted onto the Parish Council, all relevant paperwork was completed for forwarding to SKDC.
- Apologies & reasons given – District Cllrs Griffiths, Redmore, County Cllr A Baxter.
- To receive declarations of Interest – None.
- To agree Minutes of the last meeting 2021 – Cllr Plant proposed, seconded Cllr Easey.
- Clerks report on matters outstanding from the above minutes – None.
- Appoint representatives to undermentioned outside bodies:
BPFMC – Cllr Kelly
South Lincs Fenland Partnership – ALL
To appoint committees & sub-committees:
Planning & Highways Group - All
Finance Group - All
Communications Group - All - Financial
- To approve the Annual Governance Statement by resolution
- Consider Accounting Statements by members as a whole
- Approve Accounting Statements by resolution
- On approval Accounting Statement to be signed and dated
Cllr Plant proposed items a-d be approved and signed off, seconded Cllr Easey, all in agreement. - Approve Internal Auditor for 2022/2023 – P Taylor.
- Approve Community Cleaner & Clerks hours and duties for 2022/2023 – as before. Community Cleaner (Winter 2.5 hrs/Summer 3 hrs week) - Parish Clerk 8 hrs week
- Approve renewal of Council’s Insurance Policy for the forthcoming year – Zurich Insurance.
- Risk Assessment Audit – no change.
- Computer passwords:
Cllr Plant proposed items e-i approved and signed off, seconded Cllr Easey, all in agreement.
Date to be confirmed – May 2023 commencing at 7 p.m.
The meeting closed at 7.50 pm.
PRESENT - Councillors Plant, Delmer, Easey, Groutage, Kelly, Moss, Palmer
Public Forum – no questions raised.
- Cllr Plant welcomed everyone to the meeting.
- To receive and accept apologies where valid reasons for absence have been given to the Clerk prior to the meeting – Cllrs Griffiths, Redmore, County Cllr A Baxter, District Cllr K Cooke.
- To receive declarations of interest under the localism Act 2011- being any pecuniary interest in agenda items not previously recorded on member’s Register of interests and any written requests for dispensation – None declared.
- To approve as a correct record, the notes of the meeting of the Council held on 14th April 2022 and to authorise the chairman to sign the official minutes – Minutes approved and signed.
- Reports from outside Bodies -
County Cllr – Report circulated.
BPFMC – Cllr Kelly attended very quick meeting, discussed play equipment – put up signage on usage to cover re insurance.
- Parish Clerk Report – Best Kept Village information from Cllr Trollope-bellew.
- Traffic calming consultant update – report submitted from Cllr Moss following meeting with various members of LCC and Parish Councillors on 11th May 2022.
- Council Policies Review – continuing.
- GDPR privacy policy update – document circulated, no comments back from Councillors.
- Litter bins update
- Financial Matters
Report on Current Balances – up to date spreadsheet circulated.
To approve following payments
Zurich Insurance renewal - £372.19
Dog Bins - £60.00
Clerk Salary/Expenditure £474.37
Grasscutting April £592.00
BPFMC Hall Hire £55.00
BPFMC (Purple Bin) Community Cleaner - £204.26Melton Building Society Account –it was agreed that the Parish Clerk would write to them to arrange for new signatories to be set up on the account (previous signatories no longer members of Baston Parish Council). All Cllrs in agreement. - Highways – shared path running alongside the A15 – update from Philip Watt Active Travel Officer LCC.
- Grasscutting – continue to do a good job.
- Planning and Development to be considered –
Colton Close – application refused
S22/0903 – Single rear extension. 2 Caesar Close – no objections raised.S22/0575 – proposed rear extension – Planning permission granted.
S22/0758 – Manor Pit – further note to be sent re exclusion.
S22/0110 – Conversion of agricultural barns – question raised with enforcement team at SKDC.
Mallard Pass Solar Farm Stage Two Statutory Consultation.
- Village Concerns – Dog Bins – request made for bins to be emptied more regularly i.e. fortnightly, also request larger bags are put in bins.
- Allotments – appear to be no issues, 3 on waiting list.
- Correspondence – no external correspondence.
- To agree items for press release – New Councillors, Bins, Website Upgrade, Highways (village walkabout).
- To resolve whether the council move into closed session – not required.
- Matters for general discussion or inclusion in next agenda – None.
- Date of next meeting – 16th June 2022
Meeting closed at 9.30 p.m.
2021/22
PRESENT: Councillors Plant, Easey, Moss and Redmore District Cllr K Cooke
6 members of the public were also in attendance.
Cllr Plant welcomed everyone to the meeting. |
Parish Cllrs Delmer, Griffiths and Kelly. Cllr A Baxter Mr A Hutchins (the Barn) |
|
St John the Baptist Church – had 1st zoom meeting bringing together all community sites of interest i.e. ecology – cutting grass, how to support wildlife, should we do something together. Write to all PC’s (Baston-Cemex), Nature Recovery Plan (Baston, Langtoft and Thurlby) more to follow. BPFMC – BPFMC Chairman’s Annual Report 2021/2022 Post-Covid lockdown, things have gradually returned to normal during the past year. BPFMC has continued with its programme of regular routine maintenance, including repairs to the children’s slide as identified during the annual independent play equipment inspection. We took advantage of the enforced lockdowns to commission an independent fire safety audit of the Barn. As a result of the recommendations made, our fire safety equipment and practices have been significantly upgraded in line with current legislation. The one capital improvement carried out this year has been the procurement and installation of an array of outdoor exercise equipment, suitable for use by adults and teenagers, in the children’s play area. Finance for this project was mainly obtained with a National Lottery grant, with topping-up kindly provided by a donation from the Plowright Trust and from Baston Events. Thanks go to our vice-chairman, Martin Wynne, for organising and overseeing this project from its inception through to its successful conclusion. The adult football pitch on the playing fields has long needed some care and maintenance beyond just routine mowing and marking. We have therefore engaged the services of a specialist sports pitch maintenance company who have commenced a programme of playing surface refurbishment with the aim of having the pitch match-ready by September this year. Although our hire revenue has not yet reached its pre-Covid level, hire activity has gradually increased to the point where we are now showing a profit balance at the end of 2021. Alan Hutchins, Chairman BPFMC April 2022. Allotment group BAGS – all OK. 100+ Club – no report. Baston Charities – no report. PTA Chair – no report. Kirkstone House – no report. Cricket Club – no report Baston Events (Fireworks) – no report. Women’s Institute (WI) – thanks expressed to Cllr Plant for putting up posters on noticeboard – have not been meeting in the winter months due to ventilation (windows and doors being opened) moving back to hall this summer. Baston-Langtoft-Thurlby Naturehood County Cllr – report attached District Cllrs – Cllr Cooke – Ukraine, working with all counties across Lincolnshire, approx. 60 families resident in the UK, 6100 applications opened by the government. Bourne in Lights Festival over the weekend working in partnership with Town Council. Midland Fayre back in Stamford. 11% budget being spent on Arts and Culture cut down to 7%. Supporting Grants for Platinum Jubilee. |
None. |
Meeting closed at 7.10p.m. |
Present: Cllrs Plant, D. Moss, S. Moss, Kelly, Griffiths, Cllr R Trollope-bellew, residents J Pegg, P Delmer and Andrew Barton from Cemex.
Public Forum:
- Chairman’s Remarks: Cllr Plant welcomed everyone to the meeting.
- Apologies: Cllr Easey(not in attendance), Apologies received from Cllr D Morgan, District Cllr K Cooke, County Cllr A Baxter
- Disclosures of Interest: (Cllrs were reminded of their obligation under the Code of Conduct pecuniary Interest) – No interests declared for items on the agenda.
- Co-option of Councillors: There were no new appointments.
- Andrew Barton - development planner with Cemex, having only recently joined the company earlier this year in July. As part of my role, I have been asked to take on planning matters associated with Cemex’ operations at West Deeping, King Street, and Manor Pit, Baston.
Specifically, there are two, relatively modest and short-lived, proposals which we are currently looking at. Cllrs were able to ask questions, what impact would be on Baston with regards HGV vehicles etc.
- Minutes of the last meeting on 14th October 2021: The minutes were discussed and accepted as a true record.
- Clerk’s Report – Action Update/Matters Outstanding:
Parish Clerk had written to Cllr Palmer via email asking if he was o.k. The Parish Council were concerned due to his non attendance at meetings and for him to advise what situation was.
October Minutes state Clerk had not produced a report for a second month due to illness – Parish Clerk was actually in attendance at September meeting and had provided update.
PL/0082/20 New Gravel Extraction King Street – re 7.5 limit – all relevant emails had been circulated.
Pavement Repair on Church Street – reported 12th October ref 4167710.
Cllrs had asked the Clerk to update on discussions with the contractor regarding strimming the base of trees and edges of grassed areas, where needed. Clerk had previously advised that the current contractor (was contacted by telephone) advised only cuts the grass not lower branches of trees.
- Planning: S21/2130 – erection of dwelling, 7 The Fen, Baston – No Objections Raised.
- Finance: Reports on balances to date – Income and Expenditure report circulated prior to meeting.
Expenditure this month:
BDG Mowing (October) – 560.00
D Knibbs (emptying dog bins October) 100.00
A Hutchins (Zoom reimbursement) – 143.88
S Holmshaw Community Cleaner (October) – 80.19
W Gray Salary (November) -346.63
Question re spreadsheet – what had the Parish Council purchased from HMRC and LCC?
Parish Clerk advised no purchases had been made, if looked more closely these items were actually receipts i.e.VAT Refund and LCC Crosscutting Contribution for the year (listed on RECEIPTS page).
- Highways: Cllr Plant discussing current issues with Cllr Baxter.
- Grass cutting: All shoots cutting back in fact Trees all around the village need looking at, all need undergrowth cutting back – enquiries to be made to source work to be done.
- Village Concerns: Maltby Drive, overgrown vegetation near garage – Cllr Plant will take a look, take photos.
- Street Furniture: Speed signs – discussions on whether what we have are good enough, Enduramax Cllr Plant to do. Advertise on noticeboard speed checks not yet done. Paul Delmer happy to assist.
- Allotments: All tenants paid. Several names on waiting list.
- Correspondence – all circulated:
Annual Precept Policing Survey
Temporary Traffic Restriction
- Reports from Outside Bodies:
District Councillors - Not in attendance. Reports shared.
Green Flag Awards for Wyndham and Queen Elizabeth parks
At South Kesteven District Council we are committed to conserving and improving our green spaces, so I was delighted when both Queen Elizabeth and Wyndham Parks in Grantham were awarded prestigious Green Flag Awards. They may be a little way away but they are certainly worth a visit.
It is the first time Queen Elizabeth Park has won the Award, presented by the environmental charity, Keep Britain Tidy, while Wyndham Park has received the award for the tenth year running!
Green Flag accreditation is awarded to the best managed parks and green spaces in the UK and indeed around the world, and I am incredibly proud of the work done by SKDC staff and local volunteers who ensure our parks meet the needs of local residents and visitors.
My ambition is to see the Green Flag extended further in the near future to include Dysart Park, another green space cherished by local families.
St. Martin’s Development Gets Green Light
I was delighted to see planning permission granted for the St Martin’s Park development on Barnack Road, Stamford.
South Kesteven District Council is working with Burghley on what is a flagship project for this 14.7hectare site. The plans include a designated commercial area, a range of residential properties (30% of which will be affordable housing), a mixed-use area, a retirement village, and areas of green and open space.
Delivery of the St Martin’s Park development is a key action within our Corporate Plan, and I am excited by the prospect of the site becoming a place where families can put down roots and enjoy everything that Stamford and the surrounding area has to offer.
South Kesteven Social Housing Praised
It’s no secret that there have been problems with our housing provision, but we are now taking great strides to drive up standards for our tenants. We are keeping the Regulator for Social Housing up-to date with our work through regular monthly meetings.
I am really proud that the Housing and Technical Services team has been recognised by the Regulator for their “mammoth achievement” so far.
We provide regular updates on compliance figures in areas such as gas servicing, asbestos, electrical safety and fire risk, while also implementing our Housing Improvement Plan and Sheltered Housing Improvement Action Plan.
Our tenants are kept informed through a variety of methods, and a full tenant consultation exercise – The Big Listen – is being planned.
This will involve questions about both the current experience of tenants in terms of the services the Council offers as a landlord, and what they would like to see prioritised in the Housing Revenue Account Business Plan, which will require a complete review in 2022/23.
No one under-estimates the size of the task we face and there is still a long way to go, but we are, without doubt, moving in the right direction.
Cabinet Update
There have been a couple of recent changes within the Cabinet and I would like to extend my gratitude to Cllr Barry Dobson, who has stepped down from his roles as Deputy Leader of the Council and Deputy Leader of the Conservative Group, in order to focus more on his personal business activities.
I would like to personally thank Barry for all his support throughout the last two years, and I am pleased that he will remain on the Cabinet, looking after our leisure portfolio.
Cllr Adam Stokes, our Cabinet Member for Finance and Resources, has been appointed Deputy Leader of the Council. Adam is an experienced Councillor and I very much look forward to working with him in his new capacity.
My thanks also go to Cllr Dr Peter Moseley, who has taken the decision to resign from the Cabinet. Peter has done a superb job since he joined the Cabinet in 2017, looking after our commercial and operations portfolio, and I would like to thank him for his hard work and dedication in that role.
Peter’s responsibilities will be shared among other members of the Cabinet, whom I believe will do an outstanding job.
Consultation on county NHS services
The NHS Clinical Commissioning Group for Lincolnshire has launched a public consultation on the future of emergency care and acute beds at Grantham and District Hospital, as well as orthopaedic surgery and stroke services across Lincolnshire.
I encourage everyone to share their thoughts on these services to help our local NHS services overcome the challenges of today and prepare for the challenges of the future.
There is a very simple questionnaire which all local residents can complete, and public events are being held around the county to allow people to feed into this consultation.
Full details about the consultation and how to get involved can be found on the Lincolnshire NHS website at: https://www.lincolnshire.nhs.uk
CCTV
Our CCTV monitoring team has been doing some incredible work and have recently come in for praise from Lincolnshire Police, after assisting with the arrest of a man carrying a suspected firearm in Stamford.
One of the county’s Operational Firearms Commanders said of the team: “In my experience of working with the 7 District Councils across the County, SKDC CCTV are by far the most proactive and effective Operators, and make a significant contribution to keeping local residents, businesses and visitors safe. Interaction between the Force Control Room (FCR), Local Officers and the CCTV Team is daily business but I’d like to record our appreciation for the efforts of all of your team.”
It is great to see our local police recognise the hard work and dedication of this crucial team and the efforts they are making to keep our streets safe 24 hours a day, 7 days a week.
Stamford By-Election Results
On Thursday 28th October, two by-elections took place for vacant seats on South Kesteven District Council. The first seat, Grantham Arnoldfield ward, became available following the resignation of Cllr Helen Goral in September, and Stamford All Saints required a successor to our late colleague, Mike Exton.
Stamford All Saints saw the election of Independent candidate, Richard Cleaver, while Grantham Arnoldfield went the way of Kaffy Rice-Oxley for the Conservatives.
Congratulations to both Councillors, who I am sure will bring new ideas and energy to SKDC. As a Council committed to progress and forward planning, we can only benefit from the input of all of our councillors regardless of party affiliation.
These elections also mean an end to ‘purdah’, the pre-election period that restricts the communications of the Council to protect the sanctity of these important elections. What this means is that SKDC can now continue to highlight our latest news and achievements to our residents.
BPFMC Representative – Not in attendance. Cllr Kelly attended meeting last week – bookings picking up, functions restarting. Looking at further maintenance to car park re-levelling. Adult gymnasium – quotes being obtained.
Cllr Trollope-bellew – report awaited.
Neighbourhood Panel - No report
South Lincs Fenland Partnership Representative – No report.
- Items for the press release: As previous (Advert for Clerk, Advert for Cllrs, Traffic Calming/Speeding through the village, Cemex Planning Application, Developing Traffic Management Plan for the village in light of concerns about increased speeding, heavy lorries, width of road,
- Closed Session: Not Needed.
- Any Other Business: Parish Clerk Advert – 1 application received, Cllr Plant has spoken with the individual – will be arranging interview.
Declaration of Acceptance of Office and DPI form to be sent to Paul Delmer for completion.
- Date of the next meeting: Parish Council Meeting, Thursday 9th December 2021
The meeting closed at 9.15 p.m.
Present: Cllrs Plant, D. Moss, Morgan, S. Moss, Easey
Public Forum: no members of the public in attendance.
- Chairman’s Remarks
Cllr Plant welcomed everyone to the meeting.Cllr D Moss agreed to Clerk the meeting.The resignation on health grounds of Tricia Hearne was noted. Cllrs thanked Cllr Hearne for her support and wished her well. Cllr Plant mentioned a prospective Cllr (Richard), yet to apply.
Cllrs agreed that a letter should be sent inviting representatives from the local Church and schools to sit on the Parish Council.
Action - Invitation Letter to be prepared and sent and advertisement for Councillors to be re-run. - Cllr. D Moss
Cllrs again discussed the need for induction, training and support for newly appointed Councillors to help them settle into the role and to ensure they fully understand the scope of the role.
Action – Clerk (when appointed) to prepare an induction process for new Councillors – linking in with LALC where necessary.
- Apologies:
Cllrs Griffiths and Kelly.
Clerk – Wendy Gray (illness)
Cllr. Palmer did not attend, with no apologies.Action - Chair to write to Mr Palmer confirming that he is no longer a serving Councillor (Clerk had previous action to write) - Disclosures of Interest. (Cllrs were reminded of their obligation under the Code of Conduct pecuniary Interest) –No interests declared for items on the agenda.
- Co-option of Councillors.
There were no new appointments. - Minutes of the last meeting on 9th September 2021.
The minutes were discussed and accepted as a true record.
(Cllr Plant proposed and Cllr Morgan seconded, all in agreement)
- Clerk’s Report – Action Update/Matters Outstanding.
There was no report from the Clerk for a second month, due to illness.
**Follow up on all matters from the last two meetings to be provided at the November meeting.
- Planning.
Outstanding Action from Previous MinutesPL/0082/20 (New Gravel Extraction – King Street)
Action – Cllrs asked that the Clerk provide them with a copy of the last letter/email sent to Rosemary Trollope Bellew raising the need for a 7.5T limit for the village and to seek an update on what needs to be done to get this in place, as soon as possible.
Action remains live - update from Clerk needed.
S21/1885
S21/1924
S21/1901
S21/1963Considered and no objections raised.
Cllr Plant drew attention to the letter from Cemex requesting a meeting with the PC to discuss a proposed planning application in relation to sites on Outgang Rd which would see further extraction for up to a year.
Cllrs discussed the existing significant concerns about traffic management in and near the village and agreed that this should be raised with Cemex and their financial support sought in relation to adding traffic calming, as a good will gesture, from a corporate social responsibility and community support perspective.
Action - Chair to write and invite Cemex to the November meeting.
- Finance.
Reports on balances to date – Income and Expenditure report circulated prior to meeting.
Payment details provided.
Both noted with no further questions.
Changes to Parish Council Bank Account
Cllr Plant highlighted that the account still needs to be transferred to him as the new Chair and that other countersignatures are needed.Action - Clerk to work with the Chair to organise the documentation necessary to organise the transfer of the bank account from the previous Chair to the current.
Action - Additional counter signatories to be added to the account - Vice Chair plus another.
Zoom
Cllr Plant raised the issue of billing for Zoom that has rolled on automatically from last year and been taken from the card of the previous Chair. They have asked the Parish Council for reimbursement.Cllrs agreed that for financial probity the PC could not directly reimburse the previous Chair. The previous Chair should contact Zoom to cancel and if there is a delay in reimbursement then approach the card provider to raise a dispute.
Action - Chair to update previous Chair and to also contact Zoom to verify that the previous Chair no longer needs the Zoom account and to ask that they reimburse him.
- Highways.
Action – Cllrs asked that the Clerk raise the need for the pavement repair on Church Street, near to the shop, with the District Council.Action remains live for update from Clerk.
The now pressing need for traffic calming measures in the village was then discussed again with many examples of both excessive speed and very heavy vehicles coming through the village shared.
Cllrs also discussed the significant traffic congestion at school times, at the main junction to the A15 and the difficulties accessing that road to leave the village without traffic lights.
For a small village with a Primary and Secondary school the current measures are deemed inadequate. Cllrs noted again that there are many villages without schools in the local area with effective traffic calming in place along with access weight limits and that even Market Deeping as a town has a 7.5T restriction.
Cllrs agreed that action on this matter needs to now be accelerated.
Agreed actions;
Action - Chair to write to District Councillor Ashley Baxter and to Martin Hill Head of Lincolnshire County Council expressly raising these concerns and asking for measures to be introduced.
Action - Chair to write to Enduramax and the re-cycling company on Baston Outgang Rd asking for their support in reducing the increasing number of large vehicles using the village for access to the A15. (Reminding them of any clauses already in place - 106).
Action - Cllr S Moss to seek a Traffic Management Specialist to come and speak with the Parish Council and to then help identify the best measures for the village.
Action - Cllr D Moss to put an advert out to the local community sites and notice board asking for volunteers to be trained to undertake community speed checks.
Action - Cllr Easey to make enquiries about securing a 20mph speed limit for the village.
Action - Cllr. Morgan to make enquiries into the Highways Improvement Scheme in Lincolnshire County Council and seek support for our traffic calming plans.
Sign Error
Cllr Easey raised communication received about a sign to the Starsmore estate being installed on the wrong side of the road and that this will prevent medical services and others from seeing how to access easily, Cllr. Plant advised that Cllr. Kelly has been involved in this and asked that Cllr Kelly pursue getting this addressed.Action - Chair to speak with Cllr. Kelly regarding addressing the location of the Starsmore signage.
- Grass cutting.
Action–Cllrs asked the Clerk to update on discussions with the contractor regarding strimming the base of trees and edges of grassed areas, where needed.
Action remains live due to absence.
DM agreed to now seek a price from Elderwood Tree Care on 15th Nov.
No other issues with grass cutting were raised.
- Village Concerns Nil to report
- Street Furniture Nil to report.
- Allotments
Renewal notices issued. Clerk to update at the November meeting. - Correspondence – all circulated.
Cemex - Planning
Previous Chair re Zoom - Reports from Outside Bodies
District Councillors - Not in attendance. Reports shared.BPFMC Representative – Not in attendance.
Neighbourhood Panel - No report
South Lincs Fenland Partnership Representative – No report.
- Items for the press release
- Advert for Clerk
- Advert for Councillors
- Traffic calming /Speeding in the village.
- Cemex planning application
Developing Traffic Management Plan for village in light of concerns about increased
speeding, heavy lorries, width of road..
- Closed Session Not Needed.
- Any Other Business Nothing further.
- Date of the next meeting:
Parish Council Meeting, Thursday 11th November 2021 via Zoom
Clerked by Cllr D Moss.
Present: Cllrs Plant, Easey, Griffiths, Hearne, Morgan, S. Moss, District Cllr R Trollope-bellew, 22 members of the public were also in attendance. |
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Mr Russell had requested to attend a Parish Council meeting to try to appease adverse comments that had arisen on the latest planning application which had been turned down by SKDC. Residents who lived in or around area in question were able to voice their views that the site in question was not suitable in particular with regards to the amount of increased traffic that would be created (5 properties) if 2 cars per household an additional 10 cars in that area alone. Not to mention the amount of builders traffic with deliveries of materials etc. on top of volumes of traffic already using the entrance road. Residents/neighbours were able to air their views and it is hoped that if Seagate Homes are minded to put in another planning application will either look at another area in the village or for this site reduce the number of properties. The Parish Council meeting proper commenced. Public Forum: Richard Aldiss 11 Greatford Road – happy to support Parish Council re traffic calming issues and help to move forward. |
Action: Road Safety Partnership – Parish Clerk will forward contact details to Cllr Plant. |
Cllr Kelly (travel), Cllr D. Moss – accepted. Cllr Palmer did not attend – no apology registered. |
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Induction process for new Cllrs – it was agreed that Cllr Plant would look through list provided by Cllr D Moss and choose the most appropriate documents (Induction) that the Parish Clerk can provide to new cllrs when they join. New layout of minutes agreed. Parish Clerk agreed to send note to Cllr Palmer to enquire how he is (following non attendance at several meetings). Strimming of base of trees (current contractor) – Parish Clerk advised they do not provide this service. Missing grass cuts (Main Street) – Parish Clerk contacted contractor twice who advised that reason area had not been cut was because resident had already done – they cut twice a month. Overgrown tree (cross roads) blocking sight for exit - letter to be sent to resident requesting tree is cut back. |
S21/1591 S21/1534 |
to meeting.
BPFMC Room Hire Community Cleaner (August) Parish Clerk Salary (August/September) Parish Clerk Expenses D Knibbs – emptying of litter bins Cllr S Moss proposed, seconded Cllr Hearne that above payments approved and cheques signed. |
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Overgrown hedges (16 Manor Close) LCC Highways – path along Church Street – not wheelchair friendly, Parish Councillor fell out of wheelchair! |
Action –
Letter to resident 16 Manor Close requesting hedge is cut back. LCC to be advised of state of path on Church Street, request repairs are carried out. |
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District Councillors - Cllrs report – September 2021
Prices are around £45-60 p.p. per night (depending on range of facilities and day of the week) and may supply a camp bed and bedding. There is a noticeable gap for venues in the East Midland, for further information go onto the main booking agency map https://champing.co.uk/
BPFMC Representative – No report. Neighbourhood Panel – No report. South Lincs Fenland Partnership Representative – No report. |
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Action – Carried forward - WG to Invite Nick Chapman to Sept or October meeting. |
Parish Council Meeting, Thursday 14th October 2021 at The Barn commencing at 7.30 p.m. ** The meeting closed at ** pm.
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Minutes
Present: Cllrs Plant, D. Moss, Morgan, S. Moss, Griffiths and Hearne. |
Public Forum: no members of the public in attendance. |
Cllr Plant welcomed everyone to the meeting. The resignation of newly appointed Cllr Cullimore was noted. Cllrs discussed the need for induction, training and support for newly appointed Councillors to help them settle into the role and to ensure they fully understand the scope of the role. |
Action – WG to prepare an induction process for new Councillors – linking in with LALC where necessary. |
Clerk – Wendy Gray (illness) and Cllr Kelly (travel) – both accepted. Cllr D. Moss agreed to take minutes in the Clerk’s absence. Cllr Easey did not attend – no apology registered. |
*Cllr Palmer has now not attended for at least the last 4 meetings. **To be discussed. |
(Cllrs were reminded of their obligation under the Code of Conduct pecuniary Interest) – No interests declared for items on the agenda. |
There were no new appointments. |
The minutes were discussed and accepted as a true record. (DP proposed and GG seconded, all in agreement) Cllrs unanimously agreed that any actions on future minutes should be displayed at the end of the relevant item, in bold, to make follow up on progress at the next meeting easier. |
Action – Cllrs asked WG to adopt this revised approach for capturing and tracking actions. |
There was no report from the Clerk, due to illness. Follow up on all matters to be provided at the next meeting. |
PL/0082/20 (New Gravel Extraction – King Street) Recent developments with the application were discussed in detail. It was noted that including the use of Greatford Rd for access in the application was a technical error. Cllrs discussed again the now pressing need for a 7.5T weight limit in the village and asked what progress has been made with seeking this. |
Action – Cllrs asked that WG provide them with a copy of the last letter/email sent to RTB
raising the need for a 7.5T limit and to seek an update on what needs to be done to get this in place as soon as possible. The dangers of large numbers of heavy lorries using King St were again discussed at length, in particular the legal width requirement needed to allow two to pass each other safely. The most likely exit routes for lorries was also a point of concern. Cllrs raised significant safety issues about the development including the possible increase in accidents, particularly in poor weather/winter. The issues of a significant increase in heavy vehicles driving through the village and also speeding cars were then discussed again. Regarding speeding, Cllr Plant confirmed the data gathered by the traffic monitoring box and also that the speed limit reminder signs have been added to the Grey Bins and the reactionary speeding signs are being used again, in varied locations, but the problem still persists. Cllr Plant confirmed that a month ago Ashley Baxter, Lincolnshire County Councillor was approached and also the Highways Officer was invited out to observe the traffic at peak times but has not attended as yet. The Parish Council approaches at South Luffenham and Long Bennington were discussed and it was agreed that persistence of approach is critical to getting these matters addressed. Examples of a combined funding approach to measures, between the Parish and District Councils were noted. |
Action – Cllrs asked that WG contact the Parish Council in the Cambridgeshire area of Long Bennington to seek advice on securing traffic calming measures and the best locations. |
The options of using Doodle Poll or another poll via Facebook along with paper questionnaires to seek community views were discussed. Cllrs agreed that in the first instance the following question (or very similar) should be posed.
‘Would you support better traffic calming measures in our village – Yes or No?’ |
Action – DP & Cllrs to petition the local community on progressing traffic calming measures.
Action – WG/DP to invite a specialist to talk about traffic calming at the September or October meeting, starting the meeting at 7pm to allow for this. |
Reports on balances to date – Income and Expenditure report circulated prior to meeting. Payment details provided. Both noted with no further questions. Accepted. |
Concerns re increased Lorries (Section 106/7.5T limit) and Traffic Calming. Previous item on planning for Gravel extraction picked up on these matters – see item 7. Surface Dressing Cllrs discussed the state that the village main road has been left in after recent surface dressing with two different colours of tar and chippings were used on opposite carriageways plus around a parked vehicle near to the playing fields. Cllrs agreed that as this work has been done with tax-payers money, in a historic village then it should be put right. Quality assurance measures with the contractor should have been in place to address this, under any procurement contract, without further cost to the council. The issue has been raised by Cllr Plant. Cllr Moss also confirmed she has raised it formally. Cllr Hearne raised concerns about the uneven state of the pavement on the opposite side to the Church on Church Street, near to the shop. This is a safety issue particularly in relation to anyone using a wheelchair or unsteady on their feet. |
Action – Cllrs asked that WG raise the need for the pavement repair with the District Council. |
Base of trees – BDG have strimmed these areas before and Cllrs requested at the last meeting that this is done regularly. |
Action – Cllrs asked WG to update on discussions with the contractor regarding strimming the base of trees and edges of grassed areas, where needed. |
An issue has been raised with WG by a resident at No 57 Main Street as the area keeps getting missed from the cutting. |
Action – Cllrs asked WG to pursue the missing grass cuts with the contractor and update at the next meeting. |
Cllrs noted that the overgrown hedge on Aveland Way has now been addressed.
No other issues with grass cutting raised. |
Geese and Ducks being killed by cars on Outgang Road. This is causing upset amongst residents and calls for something to be done are growing. At least 4 groups of large birds have been killed in recent months. As the road passes through a nature reserve with water areas on both sides of the road, the risk of such incidents is high, particularly in Spring & Summer. Cllr Plant confirmed that he has 5 small yellow signs to install on the approach from both directions to the area in question. Cllrs discussed the Health & Safety considerations in respect of the installation of the signs and agreed that the posts should be only approx. 3 feet high and made of light weight material, firmly placed into the ground and removed in winter – all to help mitigate any risk in relation to vehicles hitting the signs. Cllr Moss also confirmed that she has approached Amanda Jenkins at Lincolnshire Wildlife Trust to see if they can offer advice on measures to take or offer funding for any measures under their grants. Obscured Line of Sight – Main Junction The fir tree obscuring the driver’s line of sight to the right on the A15, at the junction as you approach the village centre from Greatford Rd, was discussed again. Cllrs agreed that this should be addressed to do whatever is possible to improve safety at this busy junction. |
Action – Cllrs asked that WG prepare a letter to the homeowner/tenant asking that the tree is trimmed in width or removed entirely and offering to assist with the cost in relation to this. |
Speed Signs – Greatford Rd
Cllrs discussed the installation issues faced with using the reactive speed signs on Greatford Rd and the Health & Safety risks involved. Cllr Plant advised where the signs currently are placed. |
Nil to report. |
Nil to report. |
*Letter from resident – previously covered. Jubilee Celebrations 2022 BPFMC have indicated they do not wish to be involved in any Jubilee event (other than provision of the facilities) and that they wish to run the Summer Fete as a separate event. Cllrs discussed the ways in which the Jubilee could be celebrated including a series of events around the village such as stalls, live music, beacons etc. and all agreed that a joint organizing committee – with the Church and Baston Events would perhaps be the best way forward so that a whole village approach could be taken. This could be a temporary committee where no one body has to lead. |
Action – Cllrs agreed to add the Jubliee Celebrations to the agenda for the September meeting – (WG) |
Cllr S Moss agreed to update the BPFMC on discussions. |
District Councillors - Not in attendance. BPFMC Representative – Not in attendance. Neighbourhood Panel – No report. South Lincs Fenland Partnership Representative – No report. |
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Not Needed. |
Nothing further. |
Action – Carried forward - WG to Invite Nick Chapman to Sept or October meeting. |
Parish Council Meeting, Thursday 9th September 2021 at The Barn commencing at 7.00 p.m. ** earlier start than normal – see previous. The meeting closed at 9.40 pm. Clerked by Cllr D Moss. |
Present: Cllrs Plant, Moss, Easey, Kelly, Morgan, Kelly and Griffiths. District Cllrs K Cooke and R Trollope-bellew
Public Forum – no members of the public in attendance.
- Chairman’s Remarks – David Plant welcomed everyone to the meeting.
- Apologies for absence & reasons given – Cllr Palmer.
- Disclosures of interest - (Cllrs are reminded of their obligation under the Code of Conduct pecuniary Interest) – Cllr Moss re prospective new councilor.
- Reports from Village Organisations – Nick Rickett, Chairman of Baston Events attended to give an update on what had been happening over the last 12 months. 2019 lost Baston in the Blitz. 19800 given to various organisations within or connected to the village. 2020 still gave donations of 9000.
- Co-option of Councillor(s) –
Barbara Cullimore, Tricia Hearne and Steve Moss in attendance as prospective new councilors – all live in the village and meet the requirements lad own by SKDC. All gave a very brief summary of why they would like to join the Parish Council. Existing councillors were in agreement that the above named be co-opted on to the Parish Council. Declarations of Acceptance of Office and DPI forms were duly completed and given to the Parish Clerk.
- To agree Minutes of the last meeting held on 20th May 2021 – Cllr Kelly proposed minutes reflected a true and accurate record of meeting, seconded Cllr Griffiths, all in agreement.
- Clerk’s report on matters outstanding –
Parish Clerk reported 2 letters had been sent out following May meeting re parking issues. One resident responded by speaking with Cllr Plant just prior to meeting, Cllr Plant agreed to contact SKDC with their issues.
Planning Application re 18 Thetford Avenue – Refused.
- Planning applications received since last meeting –
S21/1011 – Residential Development to rear of No. 23 Colton Close. One resident had emailed Parish Clerk with their concerns. Who owns land, how do we find out, previous application refused, cannot be considered as infill development. It was agreed that all Councillors would produce a combined response to be forwarded Planning. Response Tobe drafted by 18th June.
- Finance - Reports on balances to date – Income and Expenditure report circulated prior to meeting.
Payments approved:
Wendy Gray, Parish Clerk Salary £346.63 SO
S Holmshaw Community Cleaner April/May £237.72
BDG Mowing (May) £560.00
D Knibbs Emptying Dog Bins (March/April/May) £260.00
Noticeboard – Contractor to be asked if lettering could be done in Gold Paint (to
make more visible).
Melton Mowbray Building Society Account – have been contacted, new forms to be obtained.
- Highways – Concern re Lorries (Section 106) and what can be done. Looking at traffic calming issues and what funding can be obtained. Cllr Plant advised by District Cllrs to contact Ashley Baxter, Lincolnshire County Councillor for this area and look at asking for Highways Officer to visit.
- Grasscutting – May cut completed. Base of trees – BDG have strimmed before, can we make a request for this to be done?
- Village Concerns – Manor Drive – Cllr Easey produced photos of area – in a terrible mess – as comes under SKDC Cllr Trollope-bellew took photos to pass on to appropriate section within SKDC to sort.
Street Racing appears to be taking place near Nature Reserve.
- Street Furniture – Noticeboard completed – see above re request for gold lettering.
- Allotments – all allotments now taken. Waiting list of three.
- Correspondence – all circulated - Police Report.
- Reports from Outside Bodies (max 5 mins):
District Councillors
- We have had a very successful Arts around Town & Village events during half term. This took place in the 4 towns plus larger villages. It provided entertainment for all ages and was a way of bringing art to the more rural areas of the district. The team were interviewed at Stamford for BBC Lincolnshire.
- The Stamford Arts Centre (SAC) Box office has re-opened for counter bookings 10am – 2pm. The work on the SAC roof is completed apart from a few snagging items, next will be ballroom which will receive a lick of paint.
- Bourne Corn Exchange (BCE) has resumed its Sunday Carvery. The County Council will be moving their Registrar’s Office, which will be adjacent to the Library entrance, with its own separate entrance/exit.
- SKDC received an award of £90k from Historic England towards delivery of a cultural programme – all part of the Grantham Historic Action Zone.
- Our outdoor markets have been a success of this dreadful pandemic and have proved that people still want to attend and purchase goods this way. It is pleasing to see that all traders are allowed back, with a number of start-up businesses also using the market as their first step on the business ladder.
- An event was held at Grimsthorpe Castle, who had teamed up with Fawcett Driving horses to provide carriage rides during the summer. It was held at the end of English Tourism Week and proved very popular with families who were able to explore the park and Castle. Fawcett Driving Horses benefited from a grant administered by InvestSK and used the money to set up the business.
- This year again we are running a photo competition runs between May to July it is about “HOW LIFE HAS CHANGED DUE TO LOCKDOWN” has £50 PRIZE MONEY AND PHOTOS WILL BE displayed at the Arts centres.
BPFMC Representative – no update.
Neighbourhood Panel – nothing happening.
South Lincs Fenland Partnership representative – no update.
- To agree items for the press release
New Councillors
Traffic Issues
- Any Other Business – items to be placed onto next month’s (July 2021) agenda.
Invite Nick Chapman to July meeting.
- Date of the next meeting(s): Parish Council Meeting, Thursday 22nd July 2021 at The Barn commencing at 7.30 p.m.
The meeting closed at 9.35 pm.
Minutes of Baston Parish Council Meeting held on 20th May 2021
Present: Cllrs Plant, Easey, Griffiths, Kelly, Morgan, Moss and Palmer. 2 members of the public also present.
Public Forum – residents re planning application.
ACTION |
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1. | Chairman’s Remarks – Cllr Plant welcomed everyone to the meeting. | |
2. | Apologies for absence & reasons given – District Cllrs K Cooke and R Trollope-bellew. | |
3. | Declaration of interest - (Cllrs are reminded of their obligation under the Code of Conduct pecuniary Interest) – None. | |
4. | To agree Minutes of the last meeting held on 8th April 2021 – Cllr Plant proposed minutes reflected a true and accurate record of meeting, seconded Cllr Kelly. | |
5. | Clerk’s report on matters outstanding – None.
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6, | Planning applications received since last meeting:
S21/085 18 Thetford Avenue - "The proposal if approved would create 2 dwellings which would not only appear cramped within the street scene it would also overpower and overshadow the adjacent bungalow. Furthermore it is not clear that any off street parking, either for the existing dwelling or the proposed dwellings could be achieved. Accordingly the proposal is considered contrary to policies H6 and EN1 of the South Kesteven Local Plan which seek to ensure that proposals if approved do not create an unsatisfactory environment". The above were the comments re refusal in August 2004 - The Parish Council feel nothing has changed to warrant a different outcome. Baston Parish Council would be opposed to this application.
S21/0882 20 Aveland Way – No objections raised.
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7. | Finance - Reports on balances to date – Income and Expenditure report circulated prior to meeting.
Payments to be approved: Parish Clerk Salary - £346.63 SO Parish Clerk Expenses - £77.08 BDG Mowing - £280.00 BPFMC Mowing Subsidiary 2021 - £1300.00 BPFMC 6 Months Rubbish Collection - £198.90 One Sports Pitches (grasscutting) - £160.00 P Taylor, Internal Audit - £150.00 Community Heartbeat Trust Annual Support Cost – £324.00 Welland & Deepings Drainage Board - £4.02 |
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8. | Highways – Cllr Plant updated on Speed Signs, what information can be provided. | |
9. | Grasscutting – Now BDG Mowing. | |
10. | Village Concerns – Denshire Court walkway to Starsmore Estate – hedge overgrown infringing on passageway. SKDC/Highways to be contacted.
Cars parking Main Road opposite school and shop especially on a Friday – parking both sides of the road. Letter to be sent to school asking them to advise parents of problem and advise to park elsewhere.
83 Main Street – parking on grass – does have a driveway – letter requesting parks vehicle on driveway.
Parking on grass on Church Street (visiting Pub) – do we put up Notice – NO PARKING! |
Parish Clerk
Parish Clerk
Parish Clerk
ALL |
11. | Street Furniture – Noticeboard re-sited, further works to be done. | |
12. | Allotments – all allotments now taken. Waiting list of three. | |
13. | Correspondence - Police Report, circulated. | |
14. | Reports from Outside Bodies (max 5 mins):
County Councillor, District Councillors – no reports. BPFMC Representative – no update. Neighbourhood Panel – no update. South Lincs Fenland Partnership representative – no update. |
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15. | To agree items for the press release:
New Councillors Noticeboard being refurbished Speeding – looking at traffic management/calming Parish Council now meeting back in the Barn (Face to Face meetings resuming) |
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16. | To resolve whether the Council move into closed session – NO. | |
17. | Any Other Business – items to be placed onto next month’s (June 2021) agenda. | |
18. | Date of the next meeting: Thursday 10th June 2021 at The Barn at 7.30 p.m. |
The meeting closed at 9.45 pm.
2020/21
Minutes of Baston Parish Council Meeting held on 8th April 2021
Present: Cllrs Plant, Morgan, Kelly. Andy Halfide, District Cllrs K Cooke and R Trollope-bellew
- Public Forum – None.
- Opening of Meeting – David Plant Vice Chairman welcomed everyone to the meeting.
- Apologies for absence & reasons given – Cllrs Easey and Moss.
- Declaration of interest - (Cllrs are reminded of their obligation under the Code of Conduct pecuniary Interest) – None.
- Co-option of Councillor(s) – no new interest at this moment in time.
- To agree Minutes of the last meeting held on 11th March 2021 – Cllr Kelly proposed minutes reflected a true and accurate record of meeting, seconded Cllr Plant.
- Clerk’s report on matters outstanding – None.
- Planning applications received since last meeting – None.
- Finance - Reports on balances to date – Income and Expenditure report circulated prior to meeting.
Payments to be approved - Wendy Gray, Parish Clerk, 346.63 SO, S Holmshaw
CC 34.88, LALC Affiliation fee 385.73, One Sports Pitches (grasscutting) 160.00.
- Highways – Cllr Halfide who is standing as LCC candidate for our area very keen to understand what issues we have to (if successful) take forward. Issues raised Footpath from Langtoft through to Thurlby, Road Safety (speed cameras).
- Grasscutting – One Sports Pitches carried out first cut – 2 cuts a month. Concern expressed as some areas not cut – Cllr Plant will look at plan to establish exactly what areas Parish Council are responsible for.
- Baston Naturehood – mentioned in various newspapers, make sure we have a contingency fund, spend wisely.
- Village Concerns
83 Main Street car parked – hard standing behind house, letter required asking resident to park on allocated area.
Overgrown hedge has been cut (house that got on fire) getting contractor to do the works.
- Street Furniture – Refurbished Noticeboard – Clerk advised Contractor hopes to re site by end of April. Question raised re Community Noticeboard – Clerk to check asset register to see who owns (believe Parish Council) if so discussion on whether this one needs to be refurbished.
- Allotments – all allotments now taken. Waiting list of three.
- Correspondence – all circulated - Police Report/Dog Thefts/Support Police Campaign
- Reports from Outside Bodies (max 5 mins):
County Councillor, District Councillors
Update re elections etc from District Cllr K Cooke.
BPFMC Representative – no update.
Neighbourhood Panel
South Lincs Fenland Partnership representative – no update.
- To agree items for the press release
- Any Other Business – items to be placed onto next month’s (May 2021) agenda.
- Date of the next meeting(s): Annual Parish Council Meeting, Thursday 20th May at The Barn at 7.30 p.m. followed by normal Parish Council Meeting. Annual Parish Meeting will be held on Thursday 27th May at The Barn commencing at 7.30 p.m.
The meeting closed at 8.43 pm.
NO MEETING HELD (COVID)
Minutes 11th February 2021
BASTON PARISH COUNCIL
Vice Chair: David Plant, Clerk: Wendy Gray email: wendy7wansford@gmail.com
Parish Council meeting held remotely on Thursday 11th February 2021 at 8 p.m.
"Members of the public may request to attend the meeting remotely"
In attendance: Cllrs D Plant, G Griffiths, J Kelly, D Morgan, D Moss, District Cllr K Cooke.
Public Forum
(Points may be raised on any agenda item below otherwise matters will be noted for the next Parish Council meeting or passed to the relevant authority)
1. Opening of Meeting – Vice Chairman Cllr Plant welcomed everyone to the meeting. Cllr Plant also advised that the Parish Clerk had received Cllr Hutchins resignation with immediate effect.
2. Apologies for Absence – Cllr Easey, Cllr Palmer, District Cllr R Trollope-bellew.
3. Declaration of Interest
(Cllrs are reminded of their obligation under the Code of Conduct to declare pecuniary interests) – None.
4. Co-option of Cllr(s). No new applicants.
5. To agree the Minutes of Meeting held on 10th December 2020. Sign off at next meeting.
6. Clerks Report on Matters Outstanding
Overgrown Vegetation Chariot Way – As resident has now moved – this has been referred back to LCC.
7. Planning
REFERENCE: PL/0133/20
DEVELOPMENT: TO VARY CONDITIONS 3, 27, 28 AND 29 OF PLANNING PERMISSION S13/2618/CM, TO ENABLE THE SITE TO BE RESTORED IN ACCORDANCE WITH A REVISED RESTORATION PLAN AND TO ALLOW AN EXTENSION OF TIME IN WHICH TO COMPLETE RESTORATION
LOCATION: FOX'S LAND, MANOR PIT QUARRY, BASTON OUTGANG ROAD, BASTON - This application, together with PL/0135/20, are the county copies of the two district applications received. These both deal with the restoration of the old gravel pits on Outgang Road.
8. Finance
Copy of updated Income and Expenditure circulated to Cllrs prior to meeting.
Authorisation of Payments - The Parish Clerk presented invoices for payment:
Parish Clerk Salary S/O £346.63
Parish Clerk Expenses £94.86
Community Cleaner (January) £69.76
Broxap (new bins) £1,844.40
Parish Clerk – to prepare month on month spreadsheet showing reduced balances.
9. Highways
Footpaths on the A15 (Langtoft through to Thurlby) – see Cllr Trollope-bellew report below.
10. Grasscutting – new agreement signed with LCC for 2021/2022.
Cllr Plant advised by Mr Hutchins that contractor who cuts the grass for the football club may be interested in quoting for cutting the grass in the village. Cllr Plant will contact contractor and report back to the Parish Council.
11. Baston Naturehood. Cllr Kelly reported nothing happening at the moment, grant available from SKDC has been stopped. Will arrange for Amanda Jenkins to join our meeting on 11th March via zoom.
12. Village Concerns.
Dog Fouling – hopefully now new bins installed will resolve issue. Cllr Moss asked where spikes were for new bins – as we paid extra for them feel should be installed to make bins more secure. Cllr Plant will speak with Mr Hutchins/Cllr Easey and arranged for spikes to be passed to Cllr Griffiths who has volunteered to install them in the new bins. Bins currently have very little waste in them at the moment – Cllr Plant will advise clerk when David needs to empty!
Fly tipping – dyke and along layby – Cllr Moss will forward photos to Parish Clerk who will contact the BIG CLEAN to see if this is something they can do.
13. Street Furniture
Noticeboards – Parish Council Noticeboard in process of being renovated.
14. Allotments – 1 full and 2 halves available. I person enquired about availability.
15. Correspondence.
Speed Cameras – LR Safety
Weight Limit – not got any further – PMK trucks, 3 gravel trucks – 7.5 ton limit
16. Reports from Outside Bodies
County Cllr, District Cllrs
Cllr Kelham Cooke – ward parishes update draft for February
So, January is finally over - it always seems to feel like the longest month – and Spring is on the horizon. Although it may be difficult to rustle up the usual hope and anticipation as a new year gets properly under way, there are glimmers of light illuminating the year ahead.
As you know, the Meres Leisure Centre in Grantham is hosting one of the country’s Covid-19 vaccination centres and already many of our most vulnerable residents have received their vaccination, with many more set to be inoculated over the coming weeks and months.
With mass vaccination being a key weapon in our fight against the virus, to see the amazing progress already being made is something that makes me feel immensely proud and hopeful, and I know every community in South Kesteven will continue to play its part in the effort to overcome the pandemic.
For now, a necessary part of that means living under lockdown for a little while longer, but at least we have the consolation of living in such a beautiful part of the country. Many of us have a renewed appreciation for the familiar surroundings that, when the pace of life is much faster, can easily be taken for granted.
In South Kesteven, we are blessed in having the best of both worlds – beautiful countryside, idyllic market towns, and vibrant local economies. I believe that once we return to our normal routines and pastimes, we will all carve out more time to explore the amazing places and spaces that our district has to offer.
Meetings
During the first lockdown SKDC significantly slimmed down the committee meetings schedule to enable us to focus on the Covid response. While we are not proposing to do so again in the current lockdown, we are going to have to ensure we prioritise resources on key issues.
We are, therefore, planning to concentrate staff time on activity and reports critical to council business, so please bear that in mind when contacting the Council.
Election vacancies
Would you like to help local democracy and earn a little extra money at the same time? Staff are needed to support the local elections due to take place on May 6. Whether it's working at a polling station or helping at the count, we're looking for enthusiastic, reliable staff to fill our vacancies. For more details go to http://bit.ly/ElectionjobsSK
Business grants
InvestSK, supported by our Finance and Business Rates team, has, since the start of pandemic, now administered Government grants totalling more than £34m. These grants have proved a lifeline for hundreds of businesses in South Kesteven, and ensuring they have gone to the right people has been one of the major challenges Covid-19 has presented.
Tipping point
Sadly, it is all too apparent that some people think it’s OK to just dump or leave their waste wherever they like, often leaving it to local authorities like ours to clean up after them.
While our Neighbourhoods team does a tremendous job in keeping SK looking its best, we can all pay a part by using our online Report It tool which provides an opportunity to report anything from fly-tipping to abandoned vehicles: http://www.southkesteven.gov.uk/index.aspx?articleid=8953
You’ll see there are lots of other Report It sections on the page where users can pinpoint an issue on a map and, with an account, upload pictures. It’s there for us all to use and we can also let residents know there’s a useful online tool for reporting problems.
Panto sales
Our Guildhall Arts Centre in Grantham and Stamford Arts Centre had a huge success with their online pantomime production, Sleeping Beauty. Produced by Polka Dot Pantomimes, this was a first for both centres as our Arts team ensured the magic of panto was still there, despite the loss of the live shows.
Almost 400 online links to a recorded performance were bought by schools and households, giving an estimated audience of around 1,000 and there was some tremendous feedback, with families particularly thrilled to be able to experience the annual festive tradition at home.
Keep an eye on the arts centre websites and social media pages for more events as part of their online programmes.
www.guildhallartscentre.com www.stamfordartscentre.com
Thank-you for your continuing support,
Kelham
Kelham.cooke@southkesteven.gov.uk
Cllr Trollope-Bellew Baston report – February 2021
Covid infection levels continue to fall in our county with a few small ups and downs in different district areas. The general trend is definitely in the right direction and our overall rate of 154 per 100,000 continues to be below the national average of 222 which is also falling, reflecting the position for the majority of the country.
The vaccination programme is gaining strength and our community testing finding those asymptomatic people who are unknowingly carrying the virus, the future looks a lot more positive.
In a drive to increase workplace testing, the government has announced that lateral flow testing will be offered to workplaces with more than 50 employees. This includes sectors that are critical to keeping the country running and where employees cannot work from home - for example food manufactures, transport networks and supermarkets. This is part of the government’s drive to normalise testing in the workplace across the public and private sector.
Latest figures from community testing at sites in Boston and Lincoln show 12,950 people have been tested, with 171 (1.32%) found to be positive.
The Woodhall Mortuary will be returning to 'standby' next week following its use over the last two months, and as death rates in the county start to decrease but will remain available if needed. May’s local elections in England are going ahead and Local councils will be given an extra money for plastic screens in polling stations and hand sanitiser in an effort to make the polling stations Covid safe. People who have been shielding are being encouraged to vote by post. During this severe winter weather, our highways team are keeping a close eye on forecasts and the gritting teams are out in force. Teams have been going out two sometimes three times during the night, spreading either dry salt or molasses which is used for severe weather only.
The planning application for gravel extraction at Greatford has gone out for a second consultation which closed at the end of January due to the concerns in regards to highways.
Mr & Mrs Jones have been sending photographs with evidence about vehicles blocking their drive on the layby, as yet I haven’t received any update but would like to thank them for providing evidence.
SKDC officers are looking into the report of litter in dyke along the A15, nothing to report. Some parishes organise a twice yearly litter pick when situations like this can be addressed, SKDC will provide equipment and remove waste.
Unfortunately along with the Showman's Guild we have had to cancel the mid-lent fairs at Stamford & Grantham again this year.
We have just appointed a new Director of Growth and Culture who will help drive the visitor economy forward at SK. We have a forum organised on the 18th which will spotlight the tourism and hospitality sector and welcome all businesses to attend. It is hoped that together we will be able to put SK on the map.
BPFMC Representative – No Report.
Neighbourhood Panel – No Report.
South Lincs Fenland Partnership Representative – no meetings for time being.
17. To agree items for the press release
Thank you to Alan Hutchins for his service on the Parish Council
Vacancy, Role of Cllr
Vacant Allotments
Traffic Calming
Yellow Lines outside the School
Date of next Remote Meeting
18. Any Other Business – items to be placed onto next meeting agenda 11th March 2021 commencing at 7.30 p.m.
Meeting closed at 9.15 pm.
2020-11-12 Minutes
BASTON PARISH COUNCIL
Chair: Alan Hutchins, Clerk: Wendy Gray email: wendy7wansford@gmail.com
Parish Council meeting held remotely on Thursday 12th November 2020 at 8 p.m.
"Members of the public may request to attend the meeting remotely"
In attendance: Cllrs A Hutchins, J Kelly, D Plant, D Morgan, D Moss, District Cllrs K Cooke and R Trollope-belllew.
2 members of the public were also in attendance.
MINUTES
Public Forum
(Points may be raised on any agenda item below otherwise matters will be noted for the next Parish Council meeting or passed to the relevant authority) – Lane access onto Deeping Road, behind overgrown leyllandi trees?
20-11 / 1. Opening of Meeting – Chairman Cllr Hutchins welcomed everyone to the meeting. Cllr Hutchins asked Councillors to think about next years Precept and suggestions for things we might want to include.
20-11 / 2. Apologies for Absence – Cllr Easey, Cllr Palmer.
20-11 / 3. Declaration of Interest
(Councillors are reminded of their obligation under the Code of Conduct to declare pecuniary interests) – None.
20-11 / 4. Co-option of Councillor(s). One member of public has shown interest.
ACTION: Parish Clerk to send information on criteria.
20-11 / 5. To agree the Minutes of Meeting held on 8th October 2020. Proposed Councillor Morgan, seconded Councillor Kelly, all in agreement that the minutes reflected a true and accurate record of meeting.
20-11 / 6. Clerks Report on Matters Outstanding
Removal of Litter Bin outside Hairdressers – Parish Clerk contacted SKDC requesting bin is returned for the Parish Council to site (concrete base where BT Kiosk stood) – SKDC advised email request passed to Waste Team to provide an update on our request.
Overgrown Vegetation Chariot Way – LCC has written to resident.
20-11 / 7. Planning
S20/1748 proposed change of use from open land into additional residential garden space to the east of 129 Main Street – land to the East of 129Main Street Baston PE6 9PB.
ACTION: Parish Council observation – there is a large tree situated in this area – the Parish Council would like to see that existing trees are dealt with sensitively. Proposed Cllr Morgan, seconded Councillor Plant all Councillors in agreement.
20-11 / 8. Finance
Copy of updated Income and Expenditure circulated to Cllrs prior to meeting.
Authorisation of Payments - The Parish Clerk presented invoices for payment:
Parish Clerk Salary S/O 346.63
Community Cleaner (October) 43.60
BDG Mowing (Grasscutting October) 560.00
20-11 / 9. Highways
Footpaths on the A15 (Langtoft through to Thurlby) – Councillor Trollope-bellew advised this was costed a long time ago – too costly. Councillor Trollope-bellew happy to raise again with LCC.
ACTION: Parish Clerk to resend request.
Abandoned vehicle on Thetford Avenue near allotments, not taxed or insured.
ACTION: Letter to owner requesting vehicle is removed.
Damaged Highway Main Street / Thetford Avenue, Baston little lad fell on damaged footpath – to be reported to highways with photos - recorded under reference number 4154375.
20-11 / 10. Grasscutting
Last cut for the year completed – continue to do a good job.
20-11 / 11. Baston Naturehood. No update. Cllr Moss asked does it link in with quarry. If linked in we can keep eye on.
20-11 / 12. Village Concerns - Baston No.1 Public Access – see County Councillors report below.
20-11/ 13. Street Furniture
Noticeboards – Parish Council Noticeboard now removed – in process of being renovated – may not be back up until New Year.
Litter Bin(s) – purchase of/emptying – bins ordered. Need to ascertain where to be sited.
20-11 / 14. Allotments – All allotment rents in – 1 full and 2 halves available.
20-11 / 15. Correspondence
The Parish Clerk will report on correspondence received since the last meeting
Environment SK –for all grounds maintenance needs – request from them to be added to our list of approved suppliers.
SKDC Local Plan.
Yellow Lines Request – see response below from Councillor Trollope-bellew.
20-11 / 16. Reports from Outside Bodies
County Councillor, District Councillors
Cllr Kelham Cooke - The latest lockdown unfortunately means that we are all facing further disruption to our lives and livelihoods, but this time we have not had to start from scratch and much of what we need to help residents and businesses of South Kesteven is already in place.
When we first went into lockdown in March our communities rallied round to create a network of support for those most in need through our hugely successful Community Hub. Since then the Council has contacted nearly 18,000 vulnerable residents to offer assistance and made more than 1,500 calls to vulnerable residents as part of our befriending programme. Importantly, we have also worked with local partners to support them as they have helped others.
That community spirit will once again be called upon and be assured, the Community Hub will again be at the forefront of our response, with our staff volunteering to co-ordinate help for those most in need and provide a friendly voice on the end of the telephone for people feeling isolated or vulnerable. The hub can be contacted at SKCommunityHub@southkesteven.gov.uk or on 01476 406177.
Turning to other matters …
Devolution and local government reorganisation.
We expected to see the Government’s White Paper in October but the Covid-19 pandemic has, understandably, been very much the focus and I think the devolution debate will now re-commence in 2021.
SKDC Corporate Plan
This has now been agreed and published, setting out our priorities and our focus on key deliverables. It’s a really comprehensive vision and is published in full on our website: http://www.southkesteven.gov.uk/CHttpHandler.ashx?id=26876&p=0
Local Plan Review
This is now live on www.southkesteven.gov.uk/localplanreview . It’s your opportunity to become involved in reviewing the Local Plan and closes on 23 November. Follow the link to an Issues and Options Consultation Webpage and a response form. Let us know what you think!
Corporate Restructure and Amended Budget
This has also been approved and will align our resources to meet our priorities and our amended budget, also approved, will ensure that our financial footing remains strong.
Climate Change
We have produced a new ‘Climate Matters’ document, due for Cabinet consideration in November. It is our Climate Change and Carbon Reduction Annual Statement and recognises the vital role the council has in leading the transformation locally.
Best Kept Village Competition
I have spoken before of our commitment to keep our district clean and looking its best, and, despite the difficulties of this year, our in-house Best Kept Village competition has shown that community pride is alive and well. Presentations are complete and we are installing gold litter bins to our three overall winners: Allington, Barrowby and Irnham.
Government test and trace
Residents could be entitled to a £500 payment if they are on a low income and cannot work because they’ve been asked to self-isolate due to Covid-19. Payments can be backdated and there is eligibility information here for sharing www.southkesteven.gov.uk - click on the Coronavirus link. SKDC has so far handed out more than £8,500 in Government Test and Trace payments.
LotterySK
I am delighted to tell you that our community LotterySK has celebrated its second anniversary with another £25,000 jackpot win – the second since we launched The total won by ticket holders now stands at more than £94,000, with £133,000 raised for good causes. Please do encourage any good causes you know of to sign up. www.lotterysk.co.uk
Business Support
If you know of businesses needing expert help, please encourage them to book into the next online information and advice Tea Break session from InvestSK, our regeneration and growth company. The December 8 event is a free opportunity to put questions to a panel of expert speakers and to find out what support is available to help businesses during the Covid pandemic.https://www.eventbrite.co.uk/e/investsk-tea-break-tickets-125927543673
Thanks as always for your support and friendship and I look forward to continuing to work with all of you.
Cllr Rosemary Trollope-Bellew - The SK community fund is again open for applications to provide financial assistance for:- Small grants – groups can apply for between £500-£2000, Community Events-groups can apply for between £500-£5000, Community Projects- groups can apply for between £500-£5000
Projects that tackle loneliness, social/rural isolation, mental health & wellbeing; outdoor facilities, work to community buildings & social enterprises that support communities in the district.
Application-small grants scheme can request up to 100% of projected costs.
Groups wishing to apply for assistance with a community event or project with a value in excess of £2000 can request up to a maximum of 80% of total, the other 20% must be contributed from elsewhere of which 10% can be from in-kind volunteering or materials. Closing date 4th December and 26th February 2021. For more information email communityfund@southkesteven.gov.uk
At the INVESTSK meeting held on Wednesday we have 120 businesses register to hear about the grants available.
BP/Marks & Spencer-SKDC refused planning permission at Langtoft/Market Deeping roundabout A15/A1175 has been overturned at appeal. It was felt that there was not sufficient evidence to show that the location and access would not be safe.
PL/0082/20 Mineral extraction and restoration of site at King Street, Greatford. At this moment in time it has not gone to committee. Since our site meeting with members from each parish who will be affected. I have obtained information in regards to an HGV Weight limit strategy. It would seem that LCC do not have a published policy or strategy relating to routing but restrictions are on individual basis-safety or environmental.
PL/0044/08 & s7/0659/08 Baston 1 quarry – gravel extraction & site restoration – concern that it hasn’t been done in line with planning agreements.
LCC are aware of the situation and has visited the site, with discussions taking place.
Yellow lines – Deeping Road – an assessment is being done, it may not be double yellow lines but an H bar which is usually more suitable for laybys. Awaiting update.
Waste Bin was removed from the Hair dressers due to odours and was situated on private property. Street scene looked at placing elsewhere but nothing suitable at the time.
New LCC Website – would be interested if you would contact the council to let them know what your thoughts are in regards to training, setting it up and using it.
BPFMC Representative – nothing to report – no activity.
Neighbourhood Panel – nothing to report.
South Lincs Fenland Partnership Representative – no meetings for time being.
20-11 / 17. To agree items for the press release
Vacancy, Role of Councillor
Potential Extra Bins
Precept – Invite review from Public
Vacant Allotments
Date of next Remote Meeting
20-11 / 18. Any Other Business – items to be placed onto next meeting agenda 10th December 2020 commencing at 8 pm. Meeting closed at 9.04 pm.
2020-07-09 Minutes
Minutes of the meeting of Baston Parish Council held in The Barn on Thursday 9th July 2020
Present Cllrs: A Hutchins, B Easey, P Fidler, J Kelly, D Moss, D Plant, D Morgan. Parish Clerk Wendy Gray.
Members of the public: Mr Terry Palmer.
49/20 Chairman’s Remarks – None.
50/20 Disclosure of Interests – None.
51/20 Co-option of Councillor(s) – Mr Terry Palmer had expressed an interest in joining the Parish Council prior to the lockdown. Mr Palmer (prior to moving to the village) has in areas he has previously lived in been a Parish Councillor.
Cllr Kelly proposed, seconded Cllr Fidler, all remaining Cllrs in agreement that Mr Palmer be co-opted as a member of Baston Parish Council. The Parish Clerk supplied the relevant paperwork to be completed by Mr Palmer.
52/20 Minutes of the last meeting –
It was resolved that the minutes of the last meeting held 11th June 2020 be approved and signed as a true and accurate record. Proposed Cllr Plant, seconded Cllr Kelly all in agreement.
53/20 Clerks report on matters outstanding –
Parish Clerk emailed Cllr Woolley re yellow lines to see what time scale is.
Overgrown Trees – Maltby Drive – SKDC advised and response sent to resident.
LCC Website training course 29th July 2020. Cllr Moss interested in helping run/update.
54/20 Planning –
S19/1700 – see previous notes. “February 2020 S19/1700 – Cllr Hutchins acknowledged receipt of a letter of complaint from Simon Roberts, a neighbour of the Black Horse public house, regarding the noise of children and the height of recreation climbing frames in the Black Horse garden. It was proposed that the four residents most affected should approach the landlord of the Black Horse to resolve the issues and, if they do not obtain satisfaction that they contact the Planning Department to ensure that the 9pm curfew already in placed be respected and seek planning permission to reduce the height of the climbing frames. Proposed Cllr Hutchins, seconded Cllr Kelly – all in agreement.”
S20/0777 – no objections raised. Cllr Kelly proposed, seconded Cllr Plant, all in agreement.
55/20 Finance –
a) Ratification of all decisions made remotely during April, May and June:
Planning
Invoices
Minutes of meetings - signed as a true and accurate record. Cllr Hutchins proposed, seconded Cllr Fidler, all in agreement.
b) Payments to be made:
Wendy Gray, Parish Clerk – July £346.63 via SO
Wendy Gray, Parish Clerk Expenses - £105.07
Community Cleaner – June 2020 - £65.68
BDG Mowing – June £840.00
Cllr Fidler proposed payments were made, seconded Cllr Plant, all in agreement.
56/20 Highways –
Newsletter – article asking residents to keep hedges cut back from footpaths.
Blocked Drain near hairdressers and where phone box used to be – Main Street. All drains on Main Street require attention – continually blocked.
Speed Signs – Cllr Morgan will liaise with Cllr Hutchins to get speed signs up and running again.
Traffic volumes Main Street – could a chicane system be installed (Great Casterton an example). Parish Clerk to ascertain how other Parishes achieved getting systems in place.
Speed Signs on Bins – noted in Tallington – appears to be working – is this something we could do? Parish Clerk explained what happened in Tallington – will get further info. Cllr Morgan happy to do a leaflet to put through residents doors!
57/20 Grass cutting –
Contractors continue to do a good job.
58/20 Baston Naturehood –
SKDC Grant approved, awaiting monies. Annabelle setting up some funding through LCC.
59/20 Village Concerns –
Drainage Board – newts found to be in their whole setup.
Overhanging branches onto Footpaths 16 and 21 Chariots Way – letter to be sent requesting resident to cut back.
Black Bins – now we know where we stand with SKDC – can we get someone to empty these two bins if we purchase? Parish Clerk to check with D Knibbs to see if he is willing to empty each week etc.
60/20 Street Furniture –
Noticeboards - David is looking at sorting July/August.
61/20 Allotments –
Plots 4a/4b in a mess. Plot 9 given up. Request for D Knibbs to tidy up.
62/20 Correspondence –
Boston Bulbs Wholesale – if interested call 07796 132148
63/20 Reports from Outside Bodies –
District and County Cllrs – No Report
BPFMC – Play area re-opened. PPE signs put up.
Neighbourhood Panel – No Report
South Lincs Fenland Partnership – No Report
64/20 To agree items for the press release –
Speeding
Overgrown Vegetation (Footpaths)
65/20 Any Other Business –
Speed Signs – Cllr Plant ready to move on with this. Agenda item for next meeting.
Date of next meeting – 10th September 2020 commencing at 8 pm. (no meeting during August).
2020-05-14 Minutes
Minutes of the meeting of Baston Parish Council held REMOTELY during Thursday 14th May 2020
Taking part: Cllrs: A Hutchins, B Easey, P Fidler, J Kelly, D Moss, D Plant, D Morgan, P Hearne
18/20 Chairman’s Remarks – None.
19/20 Disclosure of Interests – None.
20/20 Co-option of Councillor(s) – Item to be left on agenda until Parish Council meet again.
21/20 Minutes of the last meeting –
It was resolved that the minutes of the last meeting held 9th April 2020 be approved and signed as a true and accurate record. Proposed Cllr Fidler, seconded Cllr Kelly all in agreement.
22/20 Clerks report on matters outstanding –
Currently working on accounts - as our income and expenditure is below 25,000 we can complete Certificate of Exemption (will circulate a copy to all prior to June meeting for signing off) -we still have to complete rest of accounts and have them checked by an Internal Auditor but there is no charge from PKF Littlejohn as they do not do a full audit under above amounts.
Noticeboards - David is planning to fix/refresh during July/August.
Website - continuing to put info on - at the moment awaiting date for course assume may be late summer.
Planning Applications - new applications/decisions being circulated to all.
23/20 Planning –
S20/0509 – Relocation of existing access at Arnewood, 5 Baston Outgang Road PE6 9PT. Cllr Moss expressed concern that SKDC had not addressed our comments regarding this application.
Planning lists still coming through from SKDC.
24/20 Finance –
Payments to be made:
Wendy Gray, Parish Clerk – May £346.63 via SO
Community Cleaner – April 2020 - £65.68
BDG Mowing – April £560.00
Graytones Printers £30.00 - printing of the contact cards for the Church at the start of the lockdown.
Alan Hutchins (Bench Seat Plaques) £73.68 reimbursement of online purchase of the commemorative plaques for the bench seats.
Cllr Fidler proposed payments were made, seconded Cllr Plant, all in agreement. Income Received (Benches) – £ 822.92
25/20 Highways –
Nothing to report.
26/20 Grass cutting –
Contractors have done a good job.
27/20 Baston Naturehood –
No update.
28/20 Village Concerns –
None.
29/20 Street Furniture –
Carmen Hull has paid us for her new bench seat, its installation in Aveland Way, and the engraving and affixing of a commemorative plaque. Similarly, Sandra Taylor has reimbursed us for the cost of refurbishing the existing bench seat on Main Street in front of the playing fields, and the engraving and affixing of a commemorative plaque.
Cllr Moss provided details of several dog waste bin options. The only issue is that of regular emptying of the bins which is still to be resolved. SKDC have confirmed that they are unable to provide that service.
30/20 Allotments –
Nothing to report.
31/20 Correspondence –
LALC Survey – Cllr Hutchins completed.
32/20 Reports from Outside Bodies –
District and County Cllrs – No Report
BPFMC – No Report
Neighbourhood Panel – No Report
South Lincs Fenland Partnership – No Report
33/20 To agree items for the press release –
The Parish Council are looking to source extra dog waste bins as there is a few people highlighting the issue of dog fouling at the moment.
34/20 Any Other Business –
Cllr Hearne offered her resignation due to health issues with immediate effect.
Date of next meeting – at this moment in time will be held remotely on Thursday 11th June 2020.
2019/20
2020-04-09 Minutes
Minutes of the meeting of Baston Parish Council held REMOTELY during Thursday 9th April 2020
Taking part: Cllrs: A Hutchins, B Easey, P Fidler, J Kelly, D Moss, P Hearne, D Plant, D Morgan
1/20 Chairman’s Remarks – None.
2/20 Disclosure of Interests – None.
3/20 Co-option of Councillor(s) – Item to be left on agenda until Parish Council meet again.
4/20 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 12th March 2020 be approved and signed as a true and accurate record. Proposed Cllr Fidler seconded Cllr Moss.
5/20 Clerks report on matters outstanding –
Website - I was due to attend training session on 24th March (LCC upgrading all websites) but unfortunately training session had to be cancelled. Once upgrade has been done website will look completely different, easier to follow. Can't wait.
6/20 Planning –
S20/0509 – Relocation of existing access at Arnewood, 5 Baston Outgang Road PE6 9PT
Planning lists still coming through from SKDC.
7/20 Finance –
Income and Expenditure update had been sent to all Cllrs prior to meeting.
VAT return has been completed.
Awaiting payment of Precept from SKDC due this month.
Payments to be made:
Wendy Gray, Parish Clerk – April £346.63 via SO
Wendy Gray, Parish Clerk Expenses - £109.61
Community Cleaner – March 2020 - £90.31
BDG Mowing – March £280.00
BPFMC Use of hall for Meetings January/February - £40.00
D Knibbs – refurbishment of 2 seats and fixing 2 new seats to hard standing - £371.00
8/20 Highways –
Presumably Mr and Mrs Jones are still waiting to hear? As per Rosemary Trollope-Bellew's previous report, Mr and Mrs Jones have an estimated 9 month wait for any further progress on their request for double yellow lines outside their property, and that was prior to the current national emergency. Cllr Hearn commented that there doesn’t seem to be any reduction in traffic down Church Street. Cllr Hutchins queried why there should be a reduction in traffic in Church Street? Cllr Hearn responded that she thought traffic and stupid parking might reduce a bit with the pub and church shut but nothing has changed.
Concerns raised in the recent letter regarding Outgang Rd. We'll deal with this under 'Village Concerns'.
How often is the data downloaded from the speed flashy signs? Cllr Hutchins responded that the data hasn't been downloaded from the reactive speed signs for about 2 years. This was mainly due to the bluetooth systems breaking down in both signs and the subsequent time the signs were back with the suppliers for repair. However, now the signs are back in operation again, neither Cllr Easey nor Cllr Hutchins have a suitable device with which to download the data - our previous chairman used to perform this function until he resigned. This was mentioned back last year when we discussed whether we wanted to pay the large sum quoted to have the bluetooth dongles in the signs replaced.
On the subject of the speed signs, Cllr Hutchins would very much like to relinquish responsibility for their operation. He has been involved in this since we first acquired the signs several years ago and feels that it's time for younger, fitter members of the council to take it over from Cllr Easey and Cllr Hutchins.
Response: Cllr Plant, as I have an interest in this, I would volunteer to take this on, if someone would be willing to assist. Cllr Fidler willing to assist (assume after lockdown).
9/20 Grass cutting –
Cllr Hutchins reported mowing contractors have just done their second cut of the season earlier this week. Don't forget that we agreed last year to assume responsibility for all of the grass cutting within the village, so if anyone notices any uncut patches of grass please let me know and I will report this to our contractor.
10/20 Baston Naturehood –
Several groups and individuals in Baston are coming together around the ideas of ‘Going Carbon Neutral’ by reducing the communities carbon footprint and creating wildlife friendly places to enhance the village for the benefit of people and wildlife.
The groups contributing to this aim include:
• Mayfield Gardens community group, who have built fabulous bug hotels around their site and created an orchard and a pollinator friendly barbeque area.
They have been awarded SKDC community funding to run a community workshop to sow a wildflower meadow in 2020.
• Baston Primary School are doing great work for pollinators and wildlife. They were awarded a Lincolnshire County Council Community Wildlife Grant and worked through the Forest Schools initiative to sow trial plots for pollinators and create wildlife friendly spaces in their grounds.
The pupils are looking at how to create nature networks through the village by ‘thinking like a bee or a hedgehog’ and mapping existing wildlife rich areas and considering how to link them up. This could include gardens, play areas, allotments, road verges, field margins etc.
They have written and delivered a questionnaire to the villagers to ask for their support in creating a more wildlife friendly village.
• A local bee keeper would love to see the margins improved with pollinator friendly flowers
• St John the Baptist Church are interested in creating some pollinator friendly areas and a bug hotel in the church grounds and cemetery. Perhaps making this into a community project in 2020.
• The Parish Council have identified strips of land for trial sowing wildflower rich seed mixes to enhance the area for pollinators.
• A local farmer is interested in sowing nature friendly areas along access paths around the edge of the village.
• Ashton Hayes Carbon Neutral Community – Pioneers ingoing carbon neutral, have agreed to visit us to share their journey and provide guidance.
• The South Lincolnshire Fenlands Partnership and Lincolnshire Wildlife Trust are providing advice and support to the developing Naturehood team.
• We have project support from District and County Councillors.
• Other individuals, groups and organisations in the village are being supportive.
What’s next?
We would like Baston Naturehood to be a community project and encourage the whole village to join in. We need further guidance to help understand how we can contribute to reducing our carbon footprint and increase biodiversity to help make Baston an even more fantastic place for people and wildlife.
We have secured funding to hold a community event in 2020 to discuss how we might bring together the themes of ‘Going Carbon Neutral’ and ‘improving biodiversity’ and ask for further support from the people of Baston to create a vision to take this forward.
If you would like more information about Baston Naturehood or would like to be involved, please contact Jim Kelly through the Baston Parish Council at parishclerkbaston@gmail.com
For general enquiries about the naturehood approach, please contact the South Lincolnshire Fenlands Project Officer Amanda Jenkins at slincsfens@lincstrust.co.uk
11/20 Village Concerns –
Cllr Hearne: Gates on Outgang Road – Cllr Hutchins will drive down and inspect the situation with the gates, and report back.
Cllr Moss updated the council re the acquisition and emptying of 2 additional waste bins at the north end of Thetford Avenue and the south end of Baston No.1 footpath. These bins would be specifically provided for dog waste. Cllr Hutchins remarked that he would prefer to see a permanent formal arrangement for emptying these bins made with SKDC
12/20 Street Furniture –
Cllr Hutchins reported: the bench seat on the verge outside of the playing fields has now been fully refurbished and reinstalled - David has made an excellent job of the two benches. Additionally, David has now installed the two new bench seats, one by the pathway at the back of the Baston Fields estate and the other in Aveland Way.
Carmen Hull has now confirmed that she wishes a Hull family commemorative plaque to be affixed to the new bench in Aveland Way. She will reimburse the Parish Council for the cost of the bench, its installation and the plaque.
Similarly, Sandra Taylor has agreed to 'adopt' the newly-refurbished bench outside of the playing fields for which she will reimburse the Parish Council for the cost of the refurbishment and an appropriate commemorative plaque in the memory of Michael Howlett who was a parish councillor of longstanding.
13/20 Allotments – Only one half allotment available.
14/20 Correspondence –
15/20 Reports from Outside Bodies –
Distrct and County Cllrs –
At SKDC it has gone from really busy and actually an end of term feel, when we closed the doors due to the coronavirus, to that of isolation then back to work but remotely.
Most of the portfolio I am responsible for seems to have closed down with some officers being located to other areas of the council. I have kept the markets operating in the three towns but with reduced number of stalls, just concentrating on food and essential cleaning products & making sure that customers are adhering to social distancing. The one at Bourne has been very well supported and appreciated by the residents.
I have also taken the decision along with Kelham to postpone Gravity Fields festival at Grantham which would have taken place in September, unfortunately we were not successful in obtaining a grant from the Arts Council and we felt we couldn’t rely on sponsorship from the usual local businesses during this difficult time.
The Showman’s Guild and I also took the decision at the end of February to cancel both Stamford & Grantham Fairs because of the risk to our residents of all ages.
At County it has been agreed to re-introduce the Community Fund, details are yet to be finalized. I have earmarked money from my SKDC fund towards Baston Environment Group.
Both authorities have set up Conid-19 help hubs for our residents to contact and I’m sure that Baston, as with other villages, have been busy helping each other.
At both SKDC & LCC we are still open for business with a large number of our staff working from home. If you have any problems please do not hesitate to contact me or Kelham.
Remember to keep safe and stay at home if you are able.
LCC update ref-Coronavirus
• Our on-demand Call Connect service is continuing to run, but most fixed-route services have been suspended. Our team managing the service have received several calls, thanking drivers for continuing on with the service during the coronavirus outbreak.
• Our registration service has postponed civil ceremonies, marriages and birth registrations, and is seeing a large number of enquiries. Please help inform our residents that those with newborns do not need to register their child's birth within six weeks during this uncertain time, and can apply for child benefit and universal credit before registering the birth.
• Our Trading Standards and fraud teams are also trying to raise awareness of some of the unscrupulous practice we are seeing during these challenging times. Please encourage your communities to be vigilant. Find out more here.
• Currently all fire stations are still available and staffing is strong. Fire and rescue are working with our emergency planning team to help as much as possible, while still being able to respond to emergencies. A national agreement is now in place so firefighters can assist further during the pandemic.
• The government announced a scheme for self-employed people or partnerships at the end of last week, providing a grant worth 80% of their profits up to a cap of £2,500 per month. Self-employed people and business owners in Lincolnshire who need help navigating the support that's available can visit the Business Lincolnshire website www.businesslincolnshire.com or call one of their advisors.
BPFMC – No Report
Neighbourhood Panel – No Report
South Lincs Fenland Partnership – No Report
16/20 To agree items for the press release –
17/20 Any Other Business – None.
Date of next meeting – at this moment in time will be held remotely on Thursday 14th May 2020.
2020-03-12 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 12th March 2020 commencing at 8 pm
Present: Cllrs: A Hutchins, B Easey, P Fidler, J Kelly, D Moss, P Hearne
5 members of the public in attendance.
Open Forum –
Bob Wells - interested in recording a Podcast about Baston Parish Council. Explanation of what it entails. All Cllrs interested in project – liaise through Cllr Kelly.
212/19 Chairman’s Remarks – Cllr Hutchins welcomed everyone to the meeting.
213/19 Apologies for absence & reasons given – Cllr Morgan, Cllr Plant, District Cllr R Trollope-bellew
214/19Disclosure of Interests – None.
215/19 Co-option of Councillor(s) – Mr Terry Joiner interested – Parish Clerk to contact after meeting.
216/19 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 13th February 2020 be approved and signed as a true and accurate record. Proposed Cllr Hearne, seconded Cllr Fidler – all in agreement.
217/19 Clerks report on matters outstanding –
Baston Outgang Road – Cllr Trollope-bellew now requested response/update from Planning Enforcement.
S19/1529 – Conversion of part of agric building to form 3 x industrial units at Thetford Farm – Planning permission granted.
Discussed the building of a very large number of houses as you approach Spalding having driven out of the village on Outgang Road, concerns regarding use of Baston as a route to the A15. Further details of the plans were requested.
Update from Cllr Trollope-bellew on other issues:
A15 – What is the time scale of double yellow lines? This is currently on the Traffic team's list to investigate. Once they start it will take between 6-9 months to implement a suitable scheme, if they think there is one that will address the issues. I will chase this as best I can and let you know when it gets started. You may well see something before I do though as local Members are consulted first as part of the process. This is the same for all TROs.
High St/Cardyke Drive - Request for yellow parking restriction along Main Street up to Black Horse Public House to prevent cars parking opposite the junction of Cardyke Drive- reason behind this request is the ongoing problems of parents parking and making it difficult for residents of Cardyke drive. As above.
218/19 Planning –
S20/0212 – Proposed siting of a single caravan for permanent residence and retention of associated decking, canopy and shed at Cresslands Caravan Park, Kates Bridge – no observations to make.
219/19 Finance – Income and Expenditure update had been sent to all Cllrs prior to meeting.
Payments to be made:
Wendy Gray, Parish Clerk – February/March - £346.63 x 2
Community Cleaner – January 2020 - £65.68
Community Cleaner – February 2020 - £65.68
Parish Clerk re Village Seats - £1102.56
BPFMC (Waste Collection) - £86.45
220/19 Highways –
Three lots of fly tipping reported – the lay by near the new houses on the A15, in a lay by near the nature reserves on Outgang Road and finally down the path near the woods on he left as you leave the village onto Outgang Road. Cllr Moss agreed to take some photos.
221/19 Grass cutting –
Due to start end of this month subject to weather.
222/19 Village Wild Flower Reservation –
223/19 Village Concerns –
Residents on Starsmore had problem with drainage i.e. blockages.
State of verges through cars parking there. Corner Hadrian Drive churned up.
5 Church Street overgrown trees.
224/19 Street Furniture –
Seat on Hadrians Drive has been re conditioned.
(P Rayner has plaque re Jim Mayfield).
2 new seats ordered.
Dog Waste Bin request – Cllr Moss to research costings with a view to seek funding from our District Cllr after 1st April.
225/19 Allotments – Only one half allotment available.
226/19 Correspondence –
Parish Council Summit Meeting 20th March with Gareth Davies MP and Leader of South Kesteven District Council, Kelham Cooke – Chairman already advised he was unable to attend on this date. Now cancelled.
Email re cemetery access.
227/19 Reports from Outside Bodies –
Distrct and County Cllrs – No report
BPFMC – Car Park works just about completed. Village Fete 12th June.
Neighbourhood Panel – No Report
South Lincs Fenland Partnership – Cllrs Kelly and Fidler attended meeting (will circulate minutes).
228/19 To agree items for the press release –
Near Completion of Footpath through Layby (Mayfield Gardens with A15).
New Street Furniture.
Nature Group Project
Fly Tipping
In view of the government's restrictions regarding social contact and gatherings, “Baston Parish Council meetings have been suspended until further notice."
229/19 To resolve whether the Council move into Closed Session – None.
220/19 Any Other Business – None.
211/19 Date of next meeting – The next meeting of the Parish Council will take place on Thursday ******2020 at The Barn at 8 pm. The meeting closed at 9.17 pm.
2020-02-13 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 13th February 2020 commencing at 8 pm
Present: Cllrs: A Hutchins, B Easey, P Fidler, J Kelly, D Morgan, D Moss, D Plant, PHearne
4 members of the public in attendance.
Open Forum – Concern raised about no apparent action on application for parking restrictions on Deeping Road.
191/19 Chairman’s Remarks – Cllr Hutchins welcomed everyone to the meeting.
192/19 Apologies for absence & reasons given – Apologies from Parish Clerk, District Cllrs R Trollope-bellew and K Cooke.
193/19Disclosure of Interests – None.
194/19 Co-option of Councillor(s) – None
195/19 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 9th January 2020 be approved and signed as a true and accurate record. Proposed Cllr Kelly, seconded Cllr Morgan – all in agreement.
196/19 Clerks report on matters outstanding – With no clerk, there was no report. However, Cllr Hutchins confirmed that an acknowledgment had been received from Cllr Trollop-Bellew about the Deeping Road Yellow Lines parking issue. He requested that the PC Clerk make sure that the acknowledgment was on the website.
197/19 Planning –
S19/1700 – Cllr Hutchins acknowledged receipt of a letter of complaint from Simon Roberts, a neighbour of the Black Horse public house, regarding the noise of children and the height of recreation climbing frames in the Black Horse garden. It was proposed that the four residents most affected should approach the landlord of the Black Horse to resolve the issues and, if they do not obtain satisfaction that they contact the Planning Department to ensure that the 9pm curfew already in placed be respected and seek planning permission to reduce the height of the climbing frames. Proposed Cllr Hutchins, seconded Cllr Kelly – all in agreement.
198/19 Finance – With no clerk, there was no report – Income and Expenditure update had been sent to all Cllrs prior to meeting.
199/19 Old Defibrillator – Cllr Hutchins was pleased to report that the old defibrillator had been sold for £291. Item can be removed from agenda.
200/19 Highways –
a. Cllr Hutchins confirmed that LCC has proposed a Prohibition of Waiting Order at the Baston CE School, Main Street/Cardyke Drive junction. The consultation period will end on 12 March 2020.
b. Cllr Plant requested action over a blocked drain at 45/47 Main St, causing flooding. Cllr Hutchins said that a report should be placed on the SKDC website for their action.
c. Cllr Hutchins informed the meeting that the flashing speed signs were now dismounted for 30 days.
d. Cllr Moss asked if a ‘sleeping policeman’ could be purchased for Main St, at the junction with the woodland path. Cllr Hutchins felt that the expense would not merit it.
e. Cllr Fidler mentioned that a tree was blocking the woodland path. A report would be made to the SKDC website.
f. Cllr Kelly asked where the footpath, currently being built on the A15 layby, was going. He was informed that it would eventually connect with the Main Street junction and bus stop.
201/19 Grass cutting – Cllr Hutchins confirmed that the new agreement for the fortnightly cutting of the grass in the village had been signed.
202/19 Village Wild Flower Reservation – Cllr Kelly reported that the project was moving forward satisfactorily under the new name of ‘Baston Naturehood’. He submitted its first report which is attached below these minutes. Cllr Hutchins reported that he had been unsuccessful with a grant application from the National Lottery, but he would try again in coming funding rounds.
203/19 Village Concerns – Cllr Hutchins reported that there was no response yet from Planning Application S19/1270 ref. 5 Outgang Rd.
204/19 Street Furniture –
a. Cllr Debbie Moss asked if a dog bin could be sited at the top of Thetford Avenue. She has agreed to research the cost of the bin after which a decision will be made with regard to the viability of supporting the cost of emptying it.
b. Cllr Hutchins reported that bench on the Hadrian’s Drive/Main St junction has been removed for refurbishment, after which the village noticeboards on the BPFMC fields will be refurbished.
205/19 Allotments – Nothing to report.
206/19 Correspondence – No external correspondence received.
207/19 Reports from Outside Bodies –
BPFMC – New driveway and Car Park now complete, lighting is to follow. BPFMC is happy to incorporate Baston Naturehood ideas where practicable.
Neighbourhood Panel – Cllr Kelly reported that, at the recent meeting, there was currently little support from the police for this liaison body.
South Lincs – Fenland Partnership representative – No meetings recently.
208/19 To agree items for the press release –
Street furniture refurbishments
Liaison with Baston Naturehood
209/19 To resolve whether the Council move into Closed Session – None.
210/19 Any Other Business – None.
211/19 Date of next meeting – The next meeting of the Parish Council will take place on Thursday 12th March 2020 at The Barn at 8 pm. The meeting closed at 9.30 pm.
Baston Naturehood
A report by Cllr Jim Kelly
The Parish Council along with South Lincs Fens Partners, Mayfield Gardens Residents, St Johns Church, the Village Schools, local farmers, SKDC, BPFMC, and several interested individuals are in the early stages of a project.
ln this time of concern about climate change its aims are to look at biodiversity, being Carbon Neutral, and helping nature where possible.
Mayfield Gardens already have built bug hotels, a pollinator and planted an orchard.
The Parish Council are considering sites for wildflower meadows.
Groups are looking at linking up different areas, schoolchildren have already leaflet homes in the village and year 5 are mapping green routes.
Creation of a Naturehood Action Plan has been suggested, starting with an open meeting in the village hall, probably June, inviting residents and interested parties to discuss different ways to take this forward.
2020-01-09 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 9th January 2020 commencing at 8 pm
Present: Cllrs: A Hutchins, B Easey, P Fidler, J Kelly, D Morgan, D Plant
7 members of the public were in attendance.
Open Forum –
Baston Outgang Road – what is happening there half built building now there.
Dyke – report from Community Cleaner lot of cans etc, encourage people not to throw their litter in there difficult for Community Cleaner to clear. Perhaps a job for SKDC BIG Clean.
A15 Footpath – Larkfleet digging up layby – Pavement does not lead anywhere at this moment. Condition was to provide footpath through layby to footpath on the A15. Appears to be more of a grass verge (normally maintained by Mr Wyman) planned and approved by Highways.
Overgrown hedge round corner of Church Street into Main Street – up to house owner to trim back.
169/19 Chairman’s Remarks – Cllr Hutchins welcomed everyone to the meeting. Sadly Liz Gilliatt has stood down from the Parish Council after several years’ service – the Parish Council expressed their thanks to Liz.
170/19 Apologies for absence & reasons given – Cllr Moss, District Cllr Trollope-bellew.
171/19 Disclosure of Interests – None.
172/19 Co-option of Councillor(s) – Proposed Cllr Hutchins, seconded Cllr Kelly that Patricia Hearne be duly co-opted onto the Parish Council all in agreement.
173/19 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 14th November 2019 be approved and signed as a true and accurate record. Proposed Cllr Kelly, seconded Cllr Fidler – all in agreement.
174/19 Clerks report on matters outstanding – None.
175/19 Planning –
S19/2196 – Single storey side extension at 28A Main Street, Baston. Proposed Cllr Plant, seconded Cllr Kelly, all in agreement – response “The Parish Council had no observations to make”.
176/19 Finance –
a) Report on balances and quarterly update. Up to date spreadsheet circulated to all Cllrs prior to meeting
b) Payments to be made:
i) Wendy Gray, Parish Clerk – November/December £346.63 (S/O) x 2
ii) Wendy Gray, Parish Clerk Expenses £276.32
iii) Community Cleaner November/December £65.68 x 2
iv) BPFMC – Room Hire - £80.00
It was resolved that items (i) to (iv) be approved for payment. Cllr Hutchins proposed, seconded Cllr Easey all in agreement.
177/19 Precept 2020/2021- Precept Request agreed for this next financial year £15,279) Cllr Plant proposed, seconded Cllr Kelly all in agreement.
178/19 Old Defibrillator – No interest shown – Cllr Hutchins will advertise on E.Bay for £300.
179/19 Highways – Bus Stop, Peterborough side overgrown vegetation means cannot see bus coming without stepping out onto road, fence panel (post falling over) dangerous condition. Photos taken – to be referred to SKDC/Highways.
Reactive Signs (speed check) – Can one be moved towards Church Street and one towards A15!
180/19 Grass cutting – Part of Precept – return to cutting all grass in the village.
181/19 Village Wild Flower Reservation – Presentation by Amanda Jenkins of Lincolnshire Wildlife Trust. Planting to encourage pollinators. Two areas in village proposed (Aveland Way). Training at Willow Tree farm March/April – decide how to move project forward, manage and maintain. For more information contact Cllr Fidler.
182/19 Village Concerns –
Planning Ref S19/1270 – going to enforcement.
New house on Church Street belonging to cottage – roadway over dyke – backing in and out creating traffic issue. We need to monitor usage!
183/19 Street Furniture – seats – Meeting to be set up with Cllrs Hutchins and Easey with Mr Knibbs to move project forward i.e. refurbishment of what we have now before placing order for new.
184/19 Allotments – Invoices sent out – 1 still to pay, reminder to be sent. 1 allotment available.
185/19 Correspondence – None.
186/19 Reports from Outside Bodies –
District and County – None.
BPFMC – Addressing problem with driveway and car park. Hope to have driveway re tarmac next week.
Neighbourhood Panel – None,
South Lincs – Fenland Partnership representative – None.
187/19 To agree items for the press release –
Talk by Amanda
New Councillors
Precept
Date of Next Meeting
188/19 To resolve whether the Council move into Closed Session – None.
189/9 Any Other Business – None.
190/19 Date of next meeting – The next meeting of the Parish Council will take place on Thursday 13th February 2020 at The Barn at 8 pm. The meeting closed at 8.53 pm.
2019-11-14 Minutes
DRAFT Minutes of the meeting of Baston Parish Council held on Thursday 14th November 2019 commencing at 8 pm
Present: Cllrs: A Hutchins, B Easey, P Fidler, L Gilliatt, J Kelly, D Morgan, D Moss, D Plant
District and County Cllr R Trollope-bellew
5 members of the public in attendance.
Open Forum – Cycle Path Baston to Market Deeping, Baston to Bourne – no funding, if more large developments condition could be put into planning.
145/19 Chairman’s Remarks – Cllr Hutchins welcomed everyone to the meeting.
146/19 Apologies for absence & reasons given –
147/19 Disclosure of Interests – None.
148/19 Co-option of Councillor(s) –
149/19 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 10th October 2019 be approved and signed as a true and accurate record. Proposed Cllr Easey, seconded Cllr Morgan – all in agreement (JK/DP abstained).
150/19 Clerks report on matters outstanding –
Contact Lists – only Councillors names to be shown on lists.
Request for Yellow Lines – letter sent to highways from Parish Council in support.
Street Light out on Brudenell Close – now fixed.
Ford KA parked in village – PCSO aware.
S19/1648 – application withdrawn.
S19/1585 – permission refused.
S19/0591 – permission granted.
S19/0465 - permission refused.
151/19 Planning –
S19/1944 – work needs to be carried out by a professional tree surgeon – concerns about degree of pruning (excessive) would like to see Tree Surgeons response – tree has TPO on it. Proposed Cllr Hutchins, seconded Cllr Kelly – all in agreement.
PL/0158/19 Recycling Plant, Baston Outgang Road – no issues.
152/19 Finance –
a) Report on balances and quarterly update. Up to date spreadsheet circulated to all Cllrs prior to meeting
b) Electronic Banking – relevant forms requested – agenda item for next meeting.
c) Payments to be made:
i) Wendy Gray, Parish Clerk – October £346.63 (S/O)
ii) BDG Mowing (Main Street Verges October) - £380.00
iii) Community Cleaner October £16.42
iv) E Mort Village Tubs - £15.00
It was resolved that items (i) to (iv) be approved for payment. Cllr Hutchins proposed, seconded Cllr Easey all in agreement.
Application for grant towards Speed Sign Project from Ward Member Grant Scheme from Cllr Trollope-bellew and Cllr Cooke have been successful.
153/19 BPFMC Funding Request (Sports Pitch Grasscutting and Marking) - to be discussed at next meeting (January).
154/19 Community Cleaner Vacancy – New Community Cleaner commenced work during October. Parish Clerk to order further supply of orange bags.
155/19 Old Defibrillator – Response received from local Village Hall and Care Home unfortunately response was NO. Advertise on website £350 ono, (will need to buy a cabinet to house), Deeping St Nicholas Parish Council – Parish Clerk to contact as they were looking for machine.
156/19 Highways –
Fireworks – need to sort out parking issues getting worse each year. Where do they park? Cllr Hutchins will bring up at next meeting of committee.
Speed Camera Training – could have been done in half the time, cost approx. £500 for everything (need 3 people at any given time) for camera/training/paperwork/gun/clicker/signs. Take speed plus 10%. Someone using speed gun, someone taking registration/someone clicking traffic in both directions. If speeding driver receives letter, information gets sent back to road safety partnership, only carry out in hours of daylight. Main speeding area school and church (in and out). Question does speed camera on A15 work (yes). Agreed to assess what speed signs record over the next few months, see what data says then make decision if this is something we can do.
Street Lights – since changed clocks not coming on/going off – takes time for sensors to adjust.
Criminal damage to vehicles parked in layby (Websters Butchers) 5 cars vandalized. Look at marking out bays for parking? PCSO to be contacted for progress report.
Lincolnshire Road Safety Partnership re Sign on A1175 at West Deeping – Cllr Hutchins forwarded email to Baston Events.
157/19 Grass cutting – Touched on subject at last meeting – we need to decide what if any grasscutting the Parish Council are going to be responsible for next year!
• We do nothing - leave to SKDC/LCC 2 to 6 cuts year!
• Look at what we have been doing this year!
• Take over all grasscutting – only way of supporting is through the Precept!
All agreed Grasscutting within the village in 2020 will be the same as it was in 2014-2018.
Church Street (new bungalow) chopped up all grass – Cllr Hutchins will advise Clerk who resident is for a letter to be written to them to reinstate.
158/19 Village Wild Flower Reservation – Invitation for Amanda Jenkins (Wildlife Trust) to February meeting. Cllr Hutchins identified 2 areas which may be suitable both are in Aveland Way.
159/19 Village Concerns – Vandalism (see highways).
160/19 Street Furniture – seats - still awaiting quote from Steve – Cllr Gilliatt will follow up. Silver Jubilee Noticeboard can be cleaned and repainted (do not have to replace) Parish Clerk to arrange for David/Andrew to meet up with Cllr Hutchins and Cllr Easey in the New Year to assess what renovation work needs to be done.
161/19 Allotments – Invoices sent out – 1 still to pay, 1 allotment available.
162/19 BT Kiosk 90 Day Consultation – Response from BT – Parish Clerk to advise SKDC of response.
163/19 Correspondence –
Detached Church Yard - Parish Council advised from PCC that could be reaching full capacity within next 3/4 years.
St John the Baptist Church – A Christmas Celebration of Creation 7th/8th December 2019.
164/19 Reports from Outside Bodies –
District and County – Double Yellow Lines on A15 layby – given backing for that to be looked into from Parish Council – copy of minutes to be forwarded to Cllr Trollope-bellew.
Lot of standing water on roads – LCC are now going to start digging out grips to relieve standing water.
Road side damage (worn away) collating information i.e. areas can be filled in when doing potholes.
King Street – looking at starting feasibility study road end.
Gritting on King Street – request road is gritted to be submitted to highways.
Big Clean (District) – LCC going to do something similar (potholes).
Deeping Festival – will continue next year.
BPFMC – Car Park just about ready to be re done, re levelled and re graveled (within next month). Driveway looking at resurfacing, doing best to address problems.
Neighbourhood Panel – No meeting.
South Lincs – Fenland Partnership representative – meeting on Friday.
165/19 To agree items for the press release –
New Community Cleaner has now started.
The Parish Council has a recently serviced defibrillator for sale.
The Speed Signs are now back in use.
Grasscutting within the village in 2020 will be the same as it was in 2014-2018.
Criminal damage occurring within the village is being investigated.
BT Kiosk - due to lack of use decision has been taken by BT - this kiosk will be removed in due course.
Detached Church Yard - Parish Council advised from PCC that could be reaching full capacity within next 3/4 years.
Due to Elections taking place on 12th December it has been decided that the Parish Council will not meet in December but will reconvene on Thursday 9th January 2020.
Please note email address for Parish Clerk - parishclerkbaston@gmail.com
Your Parish Councillors wish you all a Merry Christmas and a Happy New Year.
166/19 To resolve whether the Council move into Closed Session – None.
167/19 Any Other Business – None.
168/19 Date of next meeting – The next meeting of the Parish Council will take place on Thursday 9th January 2020 at The Barn at 8 pm. The meeting closed at 9.45 pm.
2019-10-10 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 10th October 2019 commencing at 8 pm
Present: Cllrs: A Hutchins, B Easey, P Fidler, L Gilliatt, D Morgan
District and County Cllr R Trollope-bellew
5 members of the public in attendance.
Open Forum – Residents request for Yellow Lining – Parish Council were aware of letter and and would be happy to send a letter to LCC Highways in support.
121/19 Chairman’s Remarks – Cllr Hutchins welcomed everyone to the meeting.
122/19 Apologies for absence & reasons given – Parish Cllrs Kelly and Plant, District Cllr Cooke
123/19 Disclosure of Interests – None.
124/19 Co-option of Councillor(s) – Deborah Moss expressed an interest prior to elections but at time was unable to stand due to length of time in the village. Having now been in the village for just over 12 months is very keen to be involved with events. Cllr Hutchins proposed, seconded Cllr Morgan that Deborah be co-opted on as a member of the Parish Council, all in agreement. Parish Clerk provided documentation to be completed to Deborah.
125/19 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 12th September 2019 be approved and signed as a true and accurate record. Proposed Cllr Easey, seconded Cllr Hutchins – (PE/LG/DM abstained).
126/19 Clerks report on matters outstanding – all covered in meeting.
127/19 Planning – Applications received since last meeting:
S19/1529 – Response - Following Parish Council meeting last evening further concerns were expressed about possible increase in traffic that may occur - the Parish Council would be grateful if possible volumes in traffic could be investigated before a decision is taken.
S19/1585 – Response – No observations.
S19/1648 – Response – No observations.
128/19 Finance –
a) Report on balances and quarterly update. Up to date spreadsheet circulated to all Cllrs prior to meeting
b) Electronic Banking – relevant forms requested – agenda item for next meeting.
c) Payments to be made:
i) Wendy Gray, Parish Clerk – October £346.63 (S/O)
ii) BDG Mowing (Main Street Verges September) - £380.00
iii) BPFMC Waste Collection - £86.45
iv) Royal British Legion (Wreaths) – £80.00
It was resolved that items (i) to (iv) be approved for payment. Cllr Hutchins proposed, seconded Cllr Easey all in agreement.
129/19 BPFMC Funding Request (Sports Pitch Grasscutting and Marking)
130/19 Community Cleaner Vacancy – no responses to advert, re advertise for a further month.
131/19 Old Defibrillator – no responses from Parish Clerk contacts – one Village Hall will be discussing at their meeting at end of month. Deeping St Nicholas Parish Council – Parish Clerk to contact as they were looking for machine.
132/19 Highways –
• Request for Yellow Lines
• Street Light out on Brudenell Close – Cllr Gilliatt will make a note of number and pass information to Parish Clerk to report.
• Tree opposite crossing – highways confirmed not a problem – from motorists point of view is a problem!!
• Ford KA – with PCSO.
133/19 Grass cutting – Touched on subject at last meeting – we are going to have to decide what direction we are going to go for next year.
• Leave to SKDC/LCC 2to 6 cuts year!
• Look at what we have been doing this year!
• Take over all grasscutting – only way of supporting is through the Precept!
THOUGHTS FOR NEXT MEETING.
134/19 Village Wild Flower Reservation – SKDC has responsibility for/do not think Main Street would be suitable. Would need to make sure residents happy with proposal. Identify exact area on Main Street, get information out to residents on Main Street. Invite Amanda Jenkins (Wildlife Trust) to February meeting.
135/19 Village Concerns – Parking Issues – hoping to get PCSO out to monitor parking – Church Street parking on both sides of the road, at corner half parked on pavement/road. Cllr Hutchins will check with builders parking on verges with vans.
136/19 Street Furniture – still awaiting quote from Steve – Cllr Gilliatt will follow up. Cllr Easey will also request a quote from Colin Bell. Silver Jubilee Noticeboard can be cleaned and repainted (do not have to replace).
137/19 Allotments – Invoices sent out – 1 still to pay, 1 allotment available.
138/19 BT Kiosk 90 Day Consultation – Parish Clerk to contact advising that is used (as can be seen by 4 registered calls) – not everyone has access to mobile phones.
139/19 Correspondence – None.
140/19 Reports from Outside Bodies –
District and County – Contacted about parking (Car Dyke). Minerals and Waste Plan – planning process not gone through yet – when planning permission comes up then need to see about highways. Cllr Trollope-bellew will contact Ashton Estates requesting them to attend a Parish Council meeting.
Cllr Cooke now Leader of SKDC, Cllr R Trollope-bellew joined cabinet for Culture.
Cllr Fidler expressed thanks from residents from Starsmore Field etc – road signs now placed.
BPFMC – Still trying to get quotes to re do driveway.
Neighbourhood Panel – No meeting.
South Lincs – Fenland Partnership representative
141/19 To agree items for the press release –
Planning
BT Kiosk
Defib for sale
Wild Flower Reservation within the village, make village more greener
New Councillor appointed – 3 vacancies remain
142/19 To resolve whether the Council move into Closed Session – None.
143/19 Any Other Business – None.
144/19 Date of next meeting – The next meeting of the Parish Council will take place on Thursday 14th November 2019 at The Barn at 8 pm. The meeting closed at 9.30 pm.
To be found!
2019-07-11 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 11th July 2019 commencing at 8 pm
Present: Cllrs: A Hutchins, P Fidler, L Gilliatt, J Kelly, D Morgan, D Plant
District and County Cllr R Trollope-bellew
1 member of the public in attendance.
Open Forum – Noise complaints/issues raising head again at Black Horse – multiple breaches of their license and anti-social behavior. Advised to encourage other neighbours if affected to report – report to Craig Dickinson (Planning) and Rowena Long (Environmental Health) re noise.
81/19 Chairman’s Remarks – Cllr. Hutchins opened meeting.
82/19 Apologies for absence & reasons given – Cllr Easey and District Cllr Cooke
83/19 Disclosure of Interests – None.
84/19 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 13th June 2019 be approved and signed as a true and accurate record. Proposed Cllr Fidler, seconded Cllr Morgan – (AH/LG/DP) all in favour.
85/19 Clerks report on matters outstanding – all covered in meeting.
86/19 Planning – No new applications.
87/19 Finance –
a) Report on balances and quarterly update. Up to date spreadsheet circulated to all Cllrs prior to meeting
b) Electronic Banking – relevant forms requested – agenda item for next meeting.
c) Payments to be made:
i) Wendy Gray, Parish Clerk – July (S/O) - £346.63
ii) Abbie Burt – Community Cleaner June - £98.52
iii) BDG Mowing (June) - £320.00
iv) BPFMC Room Hire - £100.00
v) P Taylor – Internal Audit/Payroll - £150.00
vi) Abbie Burt – Community Cleaner June - £123.15 (cheque pre signed re July payment)
It was resolved that items (i) to (vi) be approved for payment.
88/19 Unipart Dorman – Speed Sign Repairs – bought from Road Safety Partnership – write to them advising problems with signs – Cllr Trollope-bellew will contribute £200 towards costs, keep as an agenda item.
89/19 Old Defibrillator – Advertise on ebay – contact DSN Parish Council (scraping theirs may be interested)? £350 to £500!
90/19 Highways –
New house Church Street – pavement has broken up – AH has reported to highways.
People renting property in Church Street – large vehicles turning up at 6.30 in evening to 6.30 in morning – blocking road.
Broken down vehicle in Main Street – bawled tyres, suspension snapped – two and half days later still there.
Raised question can we look at traffic calming in terms of chicanes towards the school! Obviously with breakdown no traffic able to get through – difference in traffic volumes was great. AH reported – historically PC received section 106 monies – sole purpose was to be spent on road safety in the village – invested money in reactive signs. K Brumfield looked at problem in detail – lack of funding available.
Sign in Main Street to prevent HGV’s coming through (7.5ton restriction) no access allowed onto A15. DP take on looking to see if anything can be done to resolve issues! Ask questions of highways in first instance (Rowan Smith) what we can do to help with data and what data would be acceptable. Cllr R Trollope-bellew will look into setting up a meeting with highways in Thurlby.
Church Street pot hole – dealt with.
91/19 Grass cutting – another complaint thatched cottage on Main Road opposite Maltby Drive.
92/19 Village Concerns – Some parts of the village untidy with overgrown vegetation (Hadrian’s Drive) both sides, street up towards quarry.
16-21 Main Street – Hedgerow.
Mayfield Gardens and Starsmore Field up to Hadrian’s Drive any movement on street signs – email to be re sent to Cllr Trollope-bellew.
93/19 Street Furniture – decision made on make and model – where to store, who to fix – where to get rid of old seats? LG to speak with Steve re fixing new/disposing of old.
Parish Clerk to contact resident to establish whether seat be placed outside cemetery/playing field!
94/19 Allotments – all allotments taken.
95/19 Correspondence – Thank you received from all the Children, Teachers and PTA at Baston Primary School for donation from the Parish Council towards new Library Bus.
Traveller’s illegal encampments.
Langtoft Festival.
RAF Benevolent Fund.
96/19 Reports from Outside Bodies –
District/County Cllr – report given.
Ambulance/Fire/Police all in one place – one of first in country.
Good Offsted Report.
Cutting Verges 3 times instead of 2. No villages taken up opportunity to cut LCC verges within their parishes.
BPFMC – Cllr. Hutchins reported Baston in the Blitz taking place first weekend in August.
Neighbourhood Panel – No meeting.
South Lincs – last meeting was cancelled.
97/19 To agree items for the press release –
Now that the two new Defibrillators have been installed the Parish Council have agreed that the Defibrillator that was housed on the garage wall will be advertised for sale - anyone interested please contact the Parish Clerk in the first instance.
The Parish Council have agreed to look at possible traffic calming solutions.
We understand the Church Clock is now fixed and the Parish Council have agreed a contribution to the cost of repair.
The Parish Council hope to have the Speed Signs up and running soon.
Don't forget Baston in Blitz - 3rd and 4th August.
As there is no Parish Council meeting in August - the Parish Council will meet again on Thursday 12th September 2019 commencing at 8 pm.
98/19 To resolve whether the Council move into Closed Session – None.
99/19 Any Other Business – None.
100/19 Date of next meeting – The next meeting of the Parish Council will take place on Thursday 12th September 2019 at The Barn at 8 pm. The meeting closed at 9.40 pm.
Apologies received in advance from Cllr Gilliatt.
2019-06-13 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 13th June 2019 commencing at 8 pm
Present: Cllrs: A Hutchins, P Fidler, L Gilliatt, D Morgan, D Plant
No members of the public in attendance.
Open Forum – None.
61/19 Chairman’s Remarks – Cllr. Hutchins explained the reason for the teething problems with the village grass cutting and that these had now been overcome.
62/19 Apologies for absence & reasons given – Cllrs Easey and Kelly. Parish Clerk W Gray, District Cllrs Cooke and Trollope-bellew
63/19 Disclosure of Interests – None.
64/19 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 11th April 2019 be approved and signed as a true and accurate record. Proposed Cllr Fidler, seconded Cllr Plant– (AH/LG/DM) all in favour.
65/19 Clerks report on matters outstanding –
Planning Applications approved:
S19/0330
S19/0546
S19/0512
S19/0270
S19/0686
7 Church Street - further email sent for clarification following Cllr Gilliatt and Hutchins comments to response. No answer yet.
S15/0111 - land of Baston Outgang Road - emailed enforcement team to enquire what exactly is going on here (Section 73 Applic to vary condition 26 of planning permission S7/2751/13) - spoke with Felicity Webber Planning Officer - enforcement case is still open - she has requested someone from Enforcement updates us with situation. Previous Enforcement Officer Shelly Delderfield has moved on.
66/19 Planning –
S19/0968 8 Greatford Road. Cllr. Hutchins proposed no representations. seconded by Cllr. Fidler. All in favour.
S19/1040 (late entry) Red Brick Barn. Cllr. Hutchins proposed no representations. seconded by Cllr. Plant. All in favour.
S19/1049 (late entry) 123 Main Street. Cllr. Hutchins proposed no representations. seconded by Cllr. Fidler. All in favour.
67/19 Finance –
To sign off Annual Accounts:
i. To approve the Annual Governance Statement by resolution. Proposed by Cllr Hutchins, seconded by Cllr. Morgan. All in favour.
iii. Approve Accounting Statements by resolution. Proposed by Cllr. Plant, seconded by Cllr. Fidler. All in favour.
a) Report on balances and quarterly update. New more workable spreadsheet to be set up.
b) Payments to be made:
i) Wendy Gray, Parish Clerk – May (S/O) - £346.63
ii) Abbie Burt – Community Cleaner May - £104.22
iii) BDG Mowing (May) - £280.00
iv) BPFMC (Precept Payment) - £1,100.00
v) Eileen Mort – Village Tubs - £12.00
vi) Zurich Insurance (renewal) - £376.95
It was resolved that items (i) to (vii) be approved for payment.
c) Electronic Banking – Parish Clerk to obtain information for next meeting.
68/19 Quotation - Unipart Dorman £787.58 - The councillors thought that the repair cost was excessive. Can we establish whether the signs are still under warranty? - check with LRSP whether any other parishes had experienced early failure of these signs.
69/19 Old Defibrillator - The councillors unanimously decided to offer the old defibrillator for sale - check the average going price on ebay.
70/19 Highways – Cllr. Morgan reported that a hedgerow along the footpath from Hadrian Drive had become very overgrown and now covered half the width of the footpath - this is probably the responsibility of SKDC. Cllr. Morgan will confirm the exact location of the hedgerow. Cllr. Plant reported frequent speeding of vehicles along Main Street in the mornings - can we invite our local police to attend with a speed camera?
71/19 Grasscutting – see above.
72/19 Village Concerns – None.
73/19 Street Furniture The councillors expressed a wish to replace all 5 existing bench seats in the village with new ones. The model chosen was the Phoenix by Glasdon https://uk.glasdon.com/seating/park-benches/phoenix-tm-recycled-material-seat at a price of £437.52 + VAT per seat. Proposed by Cllr. Gilliatt, seconded by Cllr. Morgan, all in favour. It was agreed not to pursue the issue of new bins any further. Cllr. Hutchins will research new noticeboards for the village to replace the existing ones.
74/19 Allotments – all allotments taken.
75/19 Correspondence – None.
76/19 Reports from Outside Bodies –
BPFMC – Cllr. Hutchins reported that the annual village fete had been extremely successful and thanked the councillors for their support of the event.
Neighbourhood Panel – No meeting.
South Lincs – nothing to report.
77/19 To agree items for the press release –
Planning
New bench seats & noticeboard. Grass cutting - initial teething problems now eliminated. Defibrillator for sale.
78/19 To resolve whether the Council move into Closed Session – None.
79/19 Any Other Business – None.
80/19 Date of next meeting – The next meeting of the Parish Council will take place on Thursday 11th July 2019 at The Barn at 8 pm. The meeting closed at 9.29 pm.
2019-05-09 Minutes AGM
DRAFT Minutes of the Annual Parish Council Meeting of Baston Parish Council held on Thursday 9th May 2019 in The Barn @ 20:00hrs.
Present: Cllrs A Hutchins, B Easey, Mrs L Gilliatt, P Fidler
Clerk: Mrs W Gray
D.Cllr and County Cllr R Trollope-Bellew
D.Cllr K Cooke
3 members of the public were also in attendance.
22/19 Election of Chairman – It was proposed by Cllr Gilliatt & seconded by Cllr Easey that Cllr Hutchins be elected as chairman. All agreed. Cllr Hutchins signed the Declaration of Acceptance of Office.
23/19 Election of Vice-Chairman – It was proposed by Cllr Easey & seconded by Cllr Gilliatt that Cllr Fidler is elected Vice-Chairman. All agreed. Cllr Fidler signed the Declaration of Acceptance of Office.
24/19 Co-Option of Councillors -
Mr Dave Morgan – introduced himself as a potential candidate for filling a vacancy on the Parish Council.
Mr David Plant – introduced himself as a potential candidate for filling a vacancy on the Parish Council.
Cllr Gilliatt proposed that both applicants be co-opted onto the Parish Council, seconded Cllr Fidler, all in favour (AH/BE).
Mr Morgan and Mr Plant then joined the Councillors for the rest of the meeting.
25/19 Apologies & reasons given – Cllr Kelly (holiday)
26/19 To receive declarations of Interest - None
27/19 Minutes of the last meeting – It was proposed by Cllr. Hutchins and seconded by Cllr. Gilliatt that the minutes of the last meeting held on Thursday 10th May 2018 be received. It was resolved that Cllr. Hutchins sign the minutes as a correct record.
28/19 Clerks report on matters outstanding from the minutes – None.
29/19 Appoint representatives to outside bodies –
a) BPFMC – Cllrs Hutchins and Kelly
b) Neighbourhood Police Panel – Cllrs J Kelly and Morgan
c) South Lincs Fenland Partnership – Cllrs J Kelly and Fidler
30/19 To appoint committees & sub-committees –
a) Planning & Highways Group – Cllrs Hutchins and Fidler
b) Finance Group – Cllrs Hutchins and Kelly
c) Communications Group – Cllr Mrs Gilliatt
It was proposed by Cllr Hutchins and seconded by Cllr Gilliatt that the above councillors be elected as representatives for the various outside bodies/committees. All agreed.
30/19 Financial – The clerk advised that the accounts would be submitted for approval at June meeting.
a) To approve the Annual Governance Statement by resolution
b) Consider Accounting Statements by members as a whole
c) Approve Accounting Statements by resolution
d) On approval Accounting Statement to be signed and dated
e) Approve Internal Auditor - Mr P Taylor be appointed internal auditor for 2019/20
f) Approve Community Cleaners & Clerks hours and duties for 2019/2020:
Community Cleaner (Winter 2.5 hrs/Summer 3 hrs week)
Parish Clerk 8 hrs week
g) Approve to renew Council’s Insurance Policy for the forthcoming year
It was proposed by Cllr Hutchins and seconded by Cllr Gilliatt (e), (f) and (g) be approved. All Cllrs in agreement.
31/19 Risk Assessment Audit
a) Computer passwords – Parish Clerk provided Chairman Cllr Hutchins with a sealed and dated envelope with the details.
32/19 Dates for the forthcoming meetings during 2019/2020
13th June, 11th July, 12th Sept, 10th Oct, 14th Nov, 12th Dec, 13th Feb, 12th March, 9th April (APM/PCM), 14th May (APCM/PCM).
Meeting closed 20:25 hrs
DRAFT Minutes of the Annual Parish Council Meeting of Baston Parish Council held on Thursday 9th May 2019 in The Barn @ 20:00hrs.
Present: Cllrs A Hutchins, B Easey, Mrs L Gilliatt, P Fidler
Clerk: Mrs W Gray
D.Cllr and County Cllr R Trollope-Bellew
D.Cllr K Cooke
3 members of the public were also in attendance.
22/19 Election of Chairman – It was proposed by Cllr Gilliatt & seconded by Cllr Easey that Cllr Hutchins be elected as chairman. All agreed. Cllr Hutchins signed the Declaration of Acceptance of Office.
23/19 Election of Vice-Chairman – It was proposed by Cllr Easey & seconded by Cllr Gilliatt that Cllr Fidler is elected Vice-Chairman. All agreed. Cllr Fidler signed the Declaration of Acceptance of Office.
24/19 Co-Option of Councillors -
Mr Dave Morgan – introduced himself as a potential candidate for filling a vacancy on the Parish Council.
Mr David Plant – introduced himself as a potential candidate for filling a vacancy on the Parish Council.
Cllr Gilliatt proposed that both applicants be co-opted onto the Parish Council, seconded Cllr Fidler, all in favour (AH/BE).
Mr Morgan and Mr Plant then joined the Councillors for the rest of the meeting.
25/19 Apologies & reasons given – Cllr Kelly (holiday)
26/19 To receive declarations of Interest - None
27/19 Minutes of the last meeting – It was proposed by Cllr. Hutchins and seconded by Cllr. Gilliatt that the minutes of the last meeting held on Thursday 10th May 2018 be received. It was resolved that Cllr. Hutchins sign the minutes as a correct record.
28/19 Clerks report on matters outstanding from the minutes – None.
29/19 Appoint representatives to outside bodies –
a) BPFMC – Cllrs Hutchins and Kelly
b) Neighbourhood Police Panel – Cllrs J Kelly and Morgan
c) South Lincs Fenland Partnership – Cllrs J Kelly and Fidler
30/19 To appoint committees & sub-committees –
a) Planning & Highways Group – Cllrs Hutchins and Fidler
b) Finance Group – Cllrs Hutchins and Kelly
c) Communications Group – Cllr Mrs Gilliatt
It was proposed by Cllr Hutchins and seconded by Cllr Gilliatt that the above councillors be elected as representatives for the various outside bodies/committees. All agreed.
30/19 Financial – The clerk advised that the accounts would be submitted for approval at June meeting.
a) To approve the Annual Governance Statement by resolution
b) Consider Accounting Statements by members as a whole
c) Approve Accounting Statements by resolution
d) On approval Accounting Statement to be signed and dated
e) Approve Internal Auditor - Mr P Taylor be appointed internal auditor for 2019/20
f) Approve Community Cleaners & Clerks hours and duties for 2019/2020:
Community Cleaner (Winter 2.5 hrs/Summer 3 hrs week)
Parish Clerk 8 hrs week
g) Approve to renew Council’s Insurance Policy for the forthcoming year
It was proposed by Cllr Hutchins and seconded by Cllr Gilliatt (e), (f) and (g) be approved. All Cllrs in agreement.
31/19 Risk Assessment Audit
a) Computer passwords – Parish Clerk provided Chairman Cllr Hutchins with a sealed and dated envelope with the details.
32/19 Dates for the forthcoming meetings during 2019/2020
13th June, 11th July, 12th Sept, 10th Oct, 14th Nov, 12th Dec, 13th Feb, 12th March, 9th April (APM/PCM), 14th May (APCM/PCM).
Meeting closed 20:25 hrs
2018/19
2019-04-11 Minutes APMv2
Minutes of BASTON ANNUAL PARISH MEETING held in The Barn, Thursday 11th April 2019 @ 7.30 pm
Present- Nick Rickett (Baston Fireworks/Car & Bike Show,
Parish Councillors – Alan Hutchins, Brian Easey, Liz Gilliatt, Jim Kelly, Peter Fidler
County & D.Cllrs Rosemary Trollope-bellew and K Cooke
Clerk – Mrs Wendy Gray, Residents
Alan Hutchins (Vice Chairman of Parish Council) welcomed everyone to the meeting.
196/18 Apologies – PCSO Michelle Laughton,
197/18 Minutes of the last Annual Parish Meeting
It was proposed by Cllr R Trollope-bellew, seconded by Cllr P Fidler that the minutes of the last meeting held on 12th April 2018 be received. It was resolved that Mr Hutchins sign the minutes as a correct record. All agreed.
198/18 Matters arising from the minutes – None
199/18 Reports from Chairman of the Parish Council, Village Organisations & Outside Bodies – See below
200/18 To consider comments, concerns and resolutions raised by electors of the Parish - None
201/18 Date of next Annual Parish Meeting – April 2020. Meeting closed 8.10 pm
REPORTS:
Parish Council
We have enjoyed a steady year, the only notable exception being the dwindling number of councillors. Our numbers had recently reduced to the point where we were dangerously close to being unable to function as a parish council and having our village affairs taken over by the District Council. However, I am pleased to report that a public call for new councillors has had the desired effect and we now have a healthy number of candidates waiting to be co-opted.
I am pleased to report that, during the past year, the Parish Council has made a number of donations to various village groups, the most notable being towards the CE Primary School's Library Bus project.
In keeping with the results of the questionnaire circulated throughout the village in 2017/2018, the Parish Council has added a modest additional component to the precept for 2019/2020, the benefit of which will be passed on to BPFMC to assist with their management of the playing fields.
The subject of the village's unreliable and often inaccessible defibrillator has become a hot topic during the past year. As the defibrillator is an earlier generation and not equal to more recent models, the Parish Council has now identified and ordered a pair of suitable current generation replacement models. We will be installing one defibrillator outside of the Black Horse public house and a second one outside of the Barn. Combined with the existing defibrillator owned by the Mayfield Gardens Residents Association and located outside of the community house in Mayfield Gardens, this will mean that nowhere in the village will be more than a quarter of a mile of the nearest defibrillator. The timescale promised by the equipment provider for delivery and installation is 4 - 6 weeks. Baston Events has very generously agreed to fund the purchase of the new defibrillators.
Baston CE Primary School
Report available from Parish Clerk.
Baston School PTA
Apologies received (due to Easter Holidays) do not have a member of PTA to represent at meeting. They would like to thank the Parish Council for their extremely kind donation towards the new school library bus.
BAGS
BAGS is still running, it’s still easy to join (open to all & free) & still offers up to 50% discount on seed orders & other garden products. Updates are put in the Baston News & it’s also listed on the village website, or alternatively contact me by email on family.rickett@virgin.net
Baston Events Fundraising – April 2019 Baston Events runs two key village shows - The Baston Fireworks have been held now for 11 years and the Car & Bike Show had its 8th event in July 2018. From 2010 these two shows, along with other smaller events such as the Hunt & Haunt, have generated an income in excess of £330,000. A large proportion of that income has gone on running the events but altogether a profit of over £123,000 has been raised, with a significant proportion of that profit being donated to local organisations in and around the village. In 2018, we donated the largest amount in any single year, equating to almost £18,000. This included £500 for Baston Baby & Toddler Group for new play equipment, £800 for Baston Rainbows to cover a trip away and new equipment, up to £500 for Baston U9s Football Club, £6,000 to Baston School PTA for help towards their library bus and £4,500 to Baston Parish Council to pay for two defibrillator units. In addition, we also donated to a number of organisations outside of the village, including £150 for Bourne Town U7s Football Team for training equipment, £1,000 to Friends of Chernobyl to cover two years of summer visits, £310 to Lincs. Ladies Running Club for running lights and safety bracelets, £600 to the Square Hole Club to cover costs of a day trip for their dementia patients and £1,200 for 1st Thurlby Guides towards a new storage/transport unit. Finally, we also donated £2,700 to the Lincs. Rural Support charity. Total donated to date = £70,530 Total distributed to Baston organisations = £52,965 Total for non-Baston organisations = £17,565 We have c. £45,000 in the bank, of which a minimum of £30,000 is set aside to cover costs for both events if there are unforeseen circumstances. In 2019, we plan to hold our 9th Baston Car & Bike Show on Sunday 7th July, which this year is moving to Grimsthorpe Castle. Our 12th Fireworks event is planned for Sunday 3rd November.
Baston Cricket Club Report 2018 / 2019
1st XI consolidated its position in the South Lincs & Borders League Div 1.
Out of 10 teams in the division Baston finished a close 4th. We suffered the tragic loss of MR during the season and the impact still continues.
Our aim is to continue improving the club not just for the coming season but long term. We wish to reach out to the village for new members, young & old, playing & none playing and any gender.
BCC wishes to offer cricket as a sporting option to all.
Thanks to our local sponsors we were able to again carry out end of season maintenance to improve the wicket and repair damage from play, weather & crows.
We have a midweek side in the Peterborough 20 / 20 league .These evening fixtures allows younger players and those who may not always be available or selected for weekend games to get some cricket.
Lincolnshire County Cricket are running a cricket festival for different age groups this season. Baston CC have been asked to host 2 games.
Thu 30th May:
10:00 Lincs Boys U11’s
14:30 Lincs Boys U12’s
More details to follow.
ALL STARS PROGRAMME
41 signed up in our first year. We expected 6-8 when we began.
Considering the village is located between Bourne, who ran All Stars last year & Market Deeping this was a challenge.
Some details:
Bourne and Deeping achieved 46 and 36 respectively, so we actually out-performed much bigger town clubs. A great first time results.
Along with the children 3-4 parents were very keen to volunteer and help out every week.
Some interesting stats:
28/41 live in our village.
31 boys and 10 girls
Most common age = 6 years old (13/41)
35/41 attended Baston Primary School.
All Stars is aimed at children between 5 and 8 year old.
Our sessions will run at exactly the same times as before, Saturday mornings, 9:30 to 10:30, between 18th May and 6th July, at the Baston Playing Fields.
BASTON CC JUNIOR TEAMS
Last year for the All Stars programme we accepted children between the ages of 4 and 9, and will do so again this year. Unfortunately, that makes a few of the 2018 graduates too old this season.
We are delighted to announce that this year BCC will be running 2 junior cricket teams - Under 9s and Under 10/11s. (29th April to 22nd Jul)
We decided to set this up so that anyone graduating from the All Stars programme would be able to move straight into a junior team, right here in Baston.
The training will be on Mondays 17:30 to 19:30 and will be delivered by fully qualified, fully vetted professional cricket coaches from Tom Flowers Cricket Coaching. Tom has built up a very impressive reputation locally for his cricket coaching and we are delighted he will be working with us this summer.
There will be some competitive matches arranged over the summer for both of our teams. Two dates already confirmed are 9th June village fete & 25th Aug at Abbey Lawns Bourne.
Mark Richardson Memorial Event- 25th Aug 19 - The plan is to hold a MR memorial cricket event. This will include games between Bourne and Baston Juniors, Ladies and Men’s teams.
1st year at Bourne then alternate between the two venues.
Details to follow.
CAMEO – ANNUAL REPORT TO BASTON PARISH COUNCIL
For the moment, CAMEO continues to provide a needed service for the older villager. At our monthly Barn meetings, we either have entertainment from various sources, or a speaker. Tea and biscuits, a raffle and a natter are always on the agenda. We also have an annual trip to the seaside and Xmas lunch; and whilst these have always been well supported in the past, falling membership means that the seaside trip made a net loss this year. Whilst this is supportable in the short term, attendance of less than 10 members at each meeting will see the group no longer viable in the longer term.
Despite recruitment drives using posters, word of mouth and social media, membership numbers have slowly dwindled to around 12. Notwithstanding membership issues and occasional difficulties organising speakers or entertainers, and assuming my continued good health, CAMEO’s existence is assured for the next 12 months.
Richard Hughes - CAMEO Leader
BPFMC
BPFMC has enjoyed a busy year, with several major projects completed. Chief of these has been the new purpose-built storage building that has now replaced the old ISO containers. This project was made possible by the very generous fund-matching provided by Baston Events. Another project was the replacement of the old cracked concrete footpath around the Barn with a new one that now continues around to the rear of the building. Having unfortunately experienced a wave of vandalism in the play area and around the Barn, on the advice of Lincolnshire Police and our insurers we have now installed CCTV cameras covering the area around the Barn.
I would like to remind everyone that the Annual Village Fete & Dog Show will take place again on the playing fields on Sunday 9th June. This year's fete will include several new features including a Thin Lizzie tribute band, a local dance troupe, and, subject to availability on the day, a fire tender from Deeping Fire & Rescue. If anyone is available to help with the set-up on the Sunday morning, or to help with the running of the fete during the day, please do let us know.
Alan Hutchins
Chairman BPFMC
BASTON IN THE BLITZ
This year marks the 6th year of the Baston in the Blitz 1940's weekend event. This will be our biggest show so far with something of interest for everyone. As usual, the event will take place on the playing fields and the Thetford Farm paddock across the footbridge. Free public car parking can be accessed from the A15 via temporary traffic lights as per last year's successful arrangement. Please visit the event's website for more information.
For the first time we are offering discounted advance tickets via our website which not only provides a saving on the entry gate price but also permits credit card payment avoiding the need to pay in cash at the entry gate on the day.
As always, we can never have too many volunteers. If you are able to help with the event set-up on Thursday 1st or Friday 2nd August, or with the running of the event on Saturday 3rd and Sunday 4th August, we would greatly appreciate it. Volunteers will have free entry into the event and anyone working at the event on the Saturday or Sunday will have plenty of opportunity to enjoy the show.
Alan Hutchins
Event Organiser
County Councillor
Now in second year – biggest problem highways and pot holes in the road. Have organised meeting with local highways office and looking at problems along the A15 from Baston toMarket Deeping etc. Various bodies attended meeting re Baston Junction, should be having a feasibility study done there, traffic lights at Langtoft.
Question re street lights going off at midnight – what is saving – Cllr Trollope-bellew will endeavour to find out.
District
Two Cllrs standing for re-election.
SKDC making announcement plans for leisure facilities trying to spread out across the district. Locations for Stamford and Market Deeping will be announced shortly. Bourne is being refurbished and extended. Completed on Cummins factory site in Stamford – development between housing and commercial.
Ward member grant will continue into next year.
Car Parking – looking at multideck parking.
Lincolnshire Environment SK working across the district.
Continuing with Big Clean project – this will continue for next 4 years.
Members of the public encouraged to put forward any comments/concerns they have in general about the parish.
Question – re leisure centre – water polo – requires double deep pool? Moveable shallow end being looked into.
2019-03-14 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 14th March 2019 at The Barn @ 20.00hrs. Present: Cllrs: A Hutchins
B Easey J Kelly
J Affleck P Fidler L Gilliatt
Cllr R Trollope-bellew
No members of the public in attendance.
Open Forum – None.
178/18 Chairman’s Remarks – The Chairman welcomed everyone to meeting.
179/18 Apologies for absence & reasons given – Cllr P Barnes (Resignation), District Cllr K Cooke.
180/18 Disclosure of Interests – None.
181/18 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 14th February 2019 be approved and signed as a true
and accurate record. Proposed Cllr Hutchins, seconded Cllr Easey – JA/PF/JK/LG in favour.
182/18 Clerks report on matters outstanding –
Driveway (over culvert) – Enforcement Officer responded to our emails – will be making a further visit to property and report back.
S15/0111 Outgang Road – Enforcement Officer asked to report on latest situation.
Letter sent to resident re request for Memorial Seat.
Trees overhanging property from allotments – resident advised he will cut back.
S18/2321 – Certificate of Lawful use of Development (proposed).
S18/2305 – Conditions complied 14th February 2018.
183/18 Planning –
S19/0317 and S19/0270
Cllr Hutchins proposed, seconded Cllr Affleck that no representations made in respect of above applications, all in agreement.
184/18 Finance –
a) Report on balances and quarterly update.
b) Payments made:
i) Wendy Gray, Parish Clerk – March - £346.63
ii) Abbie Burt – Community Cleaner February - £97.87
iii) Baston Library Bus donation - £1,800.00
iv) LALC Annual Subs 2019/2020 - £368.50
It was resolved that items (i) to (iv) be approved for payment.
Request for funding towards replacing Church Clock – write informing that information received thus far does not meet our standard grant criteria –
what amount are they putting forward, who else has been approached – when we have further information we will be able to consider request.
185/18 – Proposal to acquire new defibrillator cabinet and equipment for the village – move forward.
186/18 Highways –
Information received from LCC - TRO Traffic regulation orders (TRO's) can be used to place a temporary, experimental or permanent restriction on
the use of a public highway. They include but are not limited to one way streets, loading bays, speed limits, weight limits and parking restrictions.
Many TRO's are introduced as a result of discussion with local communities to address specific problems. In order to ensure TRO requests satisfy a
community need Lincolnshire County Council are only accepting public requests supported by County Councillors following discussion with the town
or Parish council. We are requesting individuals first contact their local Town or Parish Council with a TRO request. If the local council support the
request they can ask their local County Councillor to request the TRO. This should help keep local Councils in the loop with what is happening in
their local area.
All TRO requests are assessed by local highways teams and if it is deemed that the request should be progressed you will be informed through your
local County Councillor. Likewise if the request is not deemed suitable at the time you will be informed through your local County Councillor.
If a TRO request is accepted it could take some time before it is installed on site. We prioritise requests that relate to school issues, those the
Lincolnshire Road Safety Partnership request, schemes linked to development and those that will have a positive impact on businesses.
187/18 Village Concerns – None.
188/18 Street Furniture – pending. Need to send copy of brochure to Cllr Fidler re Mayfield Gardens.
189/18 Allotments – Quote received for clearing/removing, spraying and rotivating –Cllr Hutchins proposed we accept quote provided, seconded
Cllr Kelly, all in favour.
190/18 Correspondence –
Grass cutting (EnvironmentSK) – can we confirm we are or not doing (Contractor needs to be advised) – Parish Clerk to seek further clarification from
SKDC. Cllr Affleck proposed we seek to obtain written confirmation, seconded Cllr Hutchins fromSKDC by 21st March, all in agreement.
Formal request for Defibrillator.
Insurance – with effect from 1st April Community Lincs will no longer be handling the administration of our policy – Zurich will become our contact
for any mid-term adjustments.
Request re Street Name for any future new requests – we will consider in future, PC policy is to use village names as opposed to names that
developers try to impose upon us.
191/18 Reports from Outside Bodies –
County Councillor –
Would Parish Council like another highways visit with Cllr Richard Davies?
LCC spraying 2 times a year, 3 cuts per year.
King Street/A15 turning trying to get on gritting route.
Looking at safety issues junction Kates Bridge.
Feasibility Study – Langtoft and Thurlby Cross Roads.
BPFMC – Following recent vandalism we have installed CCTV around some of the building and recording equipment. System quote for a little over
£1300 including VAT. Idea is to make area safe as advised by Lincolnshire Police. No legislation re children playing in area. Insurance risk. Not
accruing at this moment in time.
Neighbourhood Panel – No meeting.
South Lincs – nothing to report.
192/18 To agree items for the press release –
The Parish Council have made a donation to the School Library bus project - for re upholstery of the bus seats including re padding as required.
Two Planning applications were also reviewed - S19/0317, S19/0270.
The Parish Council have arranged for the unallocated allotments to be cleared of all rubbish, sprayed and rotivated - if anyone is interested in taking
on one of these allotments please contact the Parish Clerk.
It is Parish Council Elections this year (2nd May) for Baston - anyone interested in putting their name forward please contact Parish Clerk or SKDC.
Date of next meeting - Thursday 11th April commencing at 7.30 pm (Annual Parish Meeting followed by general meeting) and look forward to
meeting members of the public.
193/18 To resolve whether the Council move into Closed Session – None.
194/18 Any Other Business – None.
195/18 Date of next meeting – The next meeting of the Parish Council (Annual Parish Meeting followed by normal Parish Council meeting) will take
place on Thursday 11th April 2019 at The Barn at 7.30 pm. The meeting closed at 9.35 p.m.
2019-02-14 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 14th February 2019 at The Barn @ 20.00hrs.
Present: Cllrs: A Hutchins B Easey J Kelly
J Affleck P Fidler L Gilliatt
PCSO, Cllrs R Trollope-bellew, K Cooke
No members of the public in attendance.
PCSO
Have looked at school parking – no cars parked at 8am this morning, footpath clear. If vehicles blocking driveways PCSO can deal with.
Questions:
Do you get stats on road accidents in the parish – near the school, King Street Junction? If non injury details exchanged between two parties not included in stats. If injury or road furniture damaged is included in the stats.
Parking opposite Church /St John’s close – vehicle had to back out onto main road, motor bikes driving up and down? Speed Gun training – speed gun collects data, sent to police.
Mayfield Gardens porta cabin – resident noticed people going around back of it, can get to from both sides – has been reported to Larkfleet.
Open Forum – None.
160/18 Chairman’s Remarks – The Chairman welcomed everyone to meeting.
161/18 Apologies for absence & reasons given – Cllr P Barnes.
162/18 Disclosure of Interests – None.
163/18 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 13th December 2018 be approved and signed as a true and accurate record. Proposed Cllr Hutchins, seconded Cllr Fidler – JA/BE/JK/LG in favour.
164/18 Clerks report on matters outstanding –
Driveway (over culvert) – no updated responses received despite requests – Parish Clerk to request report for next meeting.
S15/0111 Outgang Road – Enforcement confirmed water appears to have been drained off – with Legal Team – Parish Clerk to request report for next meeting.
Letter sent to resident re overgrown vegetation over public footpath on Main Street requesting vegetation is cut back.
S18/2042 – Planning Permission granted.
S18/2305 – Conditions complied 14th February 2018.
165/18 Planning –
S19/0119 Removal of side garage and erection of single storey side and rear extension at 5 Thetford Avenue, Baston PE6 9PG
S18/0139 Erection of triple garage at Watersedge, Home Farm, Baston Outgang Road, Baston
Cllr Hutchins proposed, seconded Cllr Affleck that no representations made in respect of above applications, all in agreement.
LCC Planning Services – Help them communicate better with us on planning matters.
South Kesteven District Council – Submission of the South Kesteven Local Plan to the Secretary of State for Examination.
166/18 Finance –
a) Report on balances and quarterly update.
b) Payments made:
i) Wendy Gray, Parish Clerk – January/February - £346.63 x 2
ii) Abbie Burt – Community Cleaner January - £78.30
It was resolved that items (i) to (ii) be approved for payment.
Grasscutting – do we let SKDC do for a year? Look at taking back next year?
167/18 – Proposal to acquire new defibrillator cabinet and equipment for the village –
Suggested areas for placing defibs – at school (someone to speak with school), at the Barn or on roadside on fence.
Mayfield Gardens Planning to get CPR training – involve other areas of the village!
168/18 Highways –
• School Parking – request for document.
• Traffic Lights – people have asked if traffic light situation could be reviewed i.e. getting out of Main Street onto A15 early in the morning (8.30 to 9.30 morning, 4-5 in afternoon). PC will not pursue unless someone comes up with better scheme.
169/18 Village Concerns –
Letter to S Taylor re clarification on bench (playing field area?)
170/18 Street Furniture – work in progress. Cllr Fidler requested info on types/costings for possible benches in Mayfield Gardens.
171/18 Allotments – further note to allotment holders re skip i.e. increase in allotment rent to cover cost of skip each year – their comments.
Vacant allotments lot of clearing to be done – 1. Can we get skip and Parish Council clear or 2. Parish Clerk knows local gardener/handyman – ask if would be interested in meeting with Cllr Easey and Hutchins on site and submit quote for works to be done.
172/18 Correspondence –
Signage – Mayfield Gardens/Starsmore Field – Cllr Fidler to forward email to Cllr Trollope-bellew.
173/18 Reports from Outside Bodies –
County Councillor – looking at possibility of gritting on King Street. Highways cutting of verges 3 times a year and spraying twice a year to help reduce problems. Taking ruts out of verges to alleviate water retention.
District Councillor – Cummins – SKDC have exchanged contract on the land. Empty houses – still have grant that people can request to bring properties into use. If empty more than10 years (300%) charge on council tax. Budget meeting in March. Deepings Literary Festival in May. Ward Member Budget – still have money in £1000 pot. Problem with Green Bins (website) collection as before.
BPFMC – Nothing to report.
Neighbourhood Panel – open forum at last meeting lot of problems in Market Deeping with drug users using churchyard to inject (priority). Neighbourhood Watch update – talk from Phil Dilks re modern slavery. PCSO now allowed to give speeding tickets. PCSO continue to visit village re parking issues.
South Lincs – nothing to report.
174/18 To agree items for the press release –
Planning.
Talking to County County about gritting King Street following accident.
Allotments.
Parish Council Local Elections.
The Parish Council meet again on Thursday 14th March 2018.
175/18 To resolve whether the Council move into Closed Session – None.
176/18 Any Other Business – Decision re grasscutting.
177/18 Date of next meeting – The next meeting of the Parish Council will take place on Thursday 14th March 2018 at The Barn at 8 pm. The meeting closed at 9.20 p.m.
2018-11-08 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 8th November 2018 at The Barn @ 20.00hrs.
Present: Cllrs: A Hutchins B Easey J Kelly
J Affleck P Fidler
District Cllr K Cooke and PCSO
No members of the public in attendance.
Open Forum – None.
Update from PCSO – 1 report of hare coursing. Biggest problem in area is scams. Spate of vandalism mentioned this evening if anyone has any information to report via 101.
122/18 Chairman’s Remarks – The Chairman welcomed everyone to meeting.
123/18 Apologies for absence & reasons given – Cllrs P Barnes, L Gilliatt, County Cllr R Trollope-bellew
124/18 Disclosure of Interests – None
125/18 Application to become a member of Baston Parish Council - No new applications. Leave as an agenda item.
126/18 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 11th October 2018 be approved and signed as a true and accurate record. Proposed Cllr Hutchins, seconded Cllr Fidler - JA in favour, 2 abstentions BE/JK.
127/18 Clerks report on matters outstanding –
Driveway (over culvert) – no updated response received.
S15/0111 Outgang Road – Enforcement confirmed water appears to have been drained off – with Legal Team.
S18/1591 – planning permission granted.
S18/1125 – planning permission granted.
128/18 Planning –
S18/1905 – first floor extension over existing side garage at 14 Chesham Drive, Baston.
S18/2042 – erection of annex, replacement garage, demolition of existing conservatory and erection of sun room at White House Farm, Cross Roads, Baston.
Cllr Hutchins proposed, seconded Cllr Affleck no representations to be made, all in favour.
129/18 Finance –
a) Report on balances and quarterly update.
b) St John’s Church would like to install a tap in Churchyard, request for donation towards cost – £56.40 - proposed Cllr Affleck, seconded Cllr Hutchins, all in favour that reimbursement of total cost be made..
c) Payments made:
i) Wendy Gray, Parish Clerk – November £346.63
ii) Abbie Burt – Community Cleaner October £113.53
iii) BDG Mowing Contractors - Grass cutting/Removing lower branches from Trees – no invoice received for payment as yet (final cut carried out)
iv) Royal British Legion Wreath – donation given £100 (mark centenary)
It was resolved that items (i) (ii) and (iv) be approved for payment.
130/18 – Proposal to acquire new defibrillator cabinet and equipment for the village – Cllr Affleck advised unable to progress at this stage (i.e. re withdrawal of SP1 units).
131/18 Highways – None.
132/18 Village Concerns – Request for help from resident re parking – established under highway code 243 resident advised to contact 101 when next problem occurs.
133/18 Street Furniture – work in progress.
134/18 Allotments – Cllrs Easey and Hutchins had carried out check on cleanliness of allotments. Vacant allotments need some clearing up to be done. Suggestion could Parish Council help with hire of skip, Cllr Easey happy to help clear. Suggest letter sent to all allotment holders (with request for them to consider) the Parish Council would increase their allotment fee by £10 each year so that a skip can be put on site at end of each year for all rubbish to be cleared!!
Overgrown trees in need of cutting back – LCC highways to be advised work is required to be done by them.
135/18 Correspondence –
BSE&EWest – Urban highway verge cutting 2019/2020 – Baston Parish Council wish to stay in scheme – response to be sent.
Baston School Library Bus- agenda item for December meeting.
136/18 Reports from Outside Bodies –
County Councillor – Report received updating on surface Footpath No.1 – in view of content response from Parish Council to be sent to County Cllr:
1. Non sealed surface is not acceptable!
2. Why is it that LCC require different standards to SKDC?
Highways meeting on 9th November meeting 9.45 am outside the Church, Joint highways meeting in October resolved in regards to Baston a feasibility study will be done at the Kate’s Bridge/King Street junction in the near future.
District Councillor –
Cllr Cooke gave his report.
BPFMC –
Clock is not working – has now stopped, awaiting someone to come out and have a look at it.
Vandalism experienced around play area and Barn. If anyone noticed anyone please phone 101 non-emergency line. Debating about having CCTV installed i.e. cost etc.
Over the last 3 months the trustees of BPFMC have been in process of rewriting constitution, at last meeting unanimously agreed to adopt and has been submitted to Charity Commission to ratify.
SK Lottery – working well for the Barn.
Official budget submission to PC (final request).
Neighbourhood Panel – nothing to report.
South Lincs – next meeting 6th December.
137/18 To agree items for the press release –
The road serving the new Larkfleet estate in Baston is to be called “Starsmore Fields”.
Message from our PCSO - please be aware of email and telephone scams currently doing the rounds.
Vandalism carried out at the Barn - anyone who has any information please contact BPFMC.
Feasibility study at Kates Bridge/Waterside Junction to be carried out by LCC.
Allotment plots available for residents in the village - please contact the Parish Clerk for further
information.
The Parish Council have supported the Church in replacing tap in Churchyard.
We will be discussing the Budget for 2019/2020 and agreeing precept at our meeting on 13th December. Any requests for funding to be submitted to the Parish Clerk by 5th December 2018. BPFMC has submitted a request for their annual field maintenance costs for mowing and pitch marking to be included in the next budgetary period.
138/18 To resolve whether the Council move into Closed Session – None.
139/18 Any Other Business – None.
140/18 Date of next meeting – The next meeting of the Parish Council will take place on Thursday 13th December 2018 at The Barn at 8 pm. The meeting closed at 9.30 p.m.
2018-10-11 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 11th October 2018 at The Barn @ 20.00hrs.
Present: Cllrs: A Hutchins L Gilliatt
J Affleck P Fidler
No members of the public in attendance.
PCSO in attendance – 1 incident of hare coursing between Langtoft and Baston. People going round selling pictures for charity. Other areas had reports of phone scams etc, etc. Reminder now night’s drawing in potential for burglars.
Open Forum – None.
103/18 Chairman’s Remarks – The Chairman welcomed everyone to meeting.
104/18 Apologies for absence & reasons given – Cllrs P Barnes, B Easey and J Kelly
105/18 Disclosure of Interests – None
106/18 Application to become a member of Baston Parish Council - No new applications. Leave as an agenda item.
107/18 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 13th September 2018 be approved and signed as a true and accurate record. Proposed Cllr Hutchins, seconded Cllr Fidler - JA in favour, 1 abstentions LG.
108/18 Clerks report on matters outstanding –
Driveway (over culvert) – although planning have been contacted and asked to investigate no response received.
S15/0111 Outgang Road – Enforcement confirmed water appears to have been drained off – currently with Legal Team.
109/18 Planning –
S18/1667 – Change of use of land from tree belt land to domestic garden at 16 Colton Close, Baston - Proposed Cllr Hutchins, seconded Cllr Affleck, all in favour no representations to make on above applications.
110/18 Finance –
a) Report on balances and quarterly update.
b) St John’s Church would like to install a tap in Churchyard, request for donation towards cost – more information required
c) Payments made:
i) Wendy Gray, Parish Clerk – October £346.63
ii) Abbie Burt – Community Cleaner September - £93.96
iii) BDG Mowing Contractors - Grass cutting/Removing lower branches from Trees September- £480.00
It was resolved that items (i) to (iii) be approved for payment.
111/18 – Proposal to acquire new defibrillator cabinet and equipment for the village – Cllr Affleck advised on current situation with our existing defib and advised if we look at replacing with new what systems are available and the costs involved. Cllr Hutchins proposed we purchase 2 units of the standard SP1’s – one will be located at the Barn and the other at the Pub (Baskerville) and try to get funding towards it. If we don’t get any funding can we afford it? Cllr Gilliatt seconded, all in favour. Cllr Affleck advised given have 10 year life span – will Mayfield Gardens make a request of the PC to adopt i.e. accrue for it. In time for December will update the Budget with accruals i.e. need £400 per year. Repairs currently running at £500 (village sign/bus stop cleaning). Defib servicing should be a separate item.
112/18 Highways – Parents request re crossing to Kirkstone School –is it possible to have a basic zebra crossing at a point close to Church Street for children to get across the road safely (widest point of Main Street) plus children coming off buses in the afternoon. Regulation on cars parking certain distance from lines. Proposal: The Parish Council is not minded to support application because parking along Main Street is the safest place for people to park. All in agreement.
113/18 Village Concerns – Do we have any policy about scattering ashes?
114/18 Street Furniture – Cllr Affleck now has details of who SKDC obtain street furniture from, still waiting for price list. No further update.
115/18 Allotments – 5 half allotments available – advert to be placed on noticeboard. All rents for other allotments paid.
116/18 Correspondence –
Footpath –
Winter Self Help and Mutual Aid
Review of Polling Districts and Polling Places
Invitation to Comm-Led Housing Roadshow
CR Deepings West and Rural ED
117/18 Reports from Outside Bodies –
County Councillor – no report.
District Councillor – no report.
BPFMC – SK Lottery – to date has earned BPFMC just under £300. BPFMC made formal request to PC for some assistance with funding to cover current field maint costs – would enable village sports teams to play free. Need clear communication strategy between now and November so that anyone who is minded to make their views known to the Parish Council between now and then, refer back to questionnaire. Response required by 6th November for decision to be made in December.
Mayfield Gardens – Cllr Fidler reported on what is going on and their plans for the open spaces. Orchard/Wild Life Pond. All Cllrs advised good ideas.
Neighbourhood Panel – no report.
South Lincs – no report.
118/18 To agree items for the press release –
Cllr Vacancies
Planning
SK Lottery
Defib – New defibrillator purchased for the village and agreed that cabinet on the garage needs to be replaced, resolved to purchase new equipment, details to follow shortly
Allotments
Burglaries
Request from BPFMC – the PC have received request from BPFMC for funding from 2019 and that request will be considered at our December meeting. At this time the request would result in an increase in the Precept of about £10 per household - your comments to the Parish Council via the Parish Clerk.
119/18 To resolve whether the Council move into Closed Session – None.
120/18 Any Other Business – Expenditure to include cost of Wreath for Remembrance Sunday.
121/18 Date of next meeting – The next meeting of the Parish Council will take place on Thursday 8th November 2018 at The Barn at 8 pm. The meeting closed at 9.40 p.m.
2018-07-12 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 12th July 2018 at The Barn @ 20.00hrs.
Present: Cllrs: A Hutchins J Kelly P Barnes
L Gilliatt P Fidler
District Cllr K Cooke District & County Cllr R Trollope-Bellew
No members of the public in attendance.
The meeting opened at 8 p.m. Cllr Hutchins took the Chair in the absence of Cllr Affleck.
Open Forum – None.
67/18 Chairman’s Remarks – The Chairman welcomed everyone to meeting. Correspondence with Larkfleet progressing with surface of pathway from Aveland Way to Church Street, no date set for works to be done.
Question asked – is there any chance a kissing gate will be installed?
Resignation received from new councilor who joined us last month.
68/18 Apologies for absence & reasons given – Cllrs J Affleck, B Easey
69/18 Disclosure of Interests – None
70/18 Application to become a member of Baston Parish Council - No new applications. Leave as an agenda item.
71/18 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 14h June 2018 be approved and signed as a true and accurate record. Proposed Cllr Fidler, seconded Cllr Gilliatt - AH in favour, 2 abstentions PB/JK.
72/18 Clerks report on matters outstanding –
Tree on allotments overhanging property in need of some severe pruning – Parish Council responsibility – Cllr Hutchins recommended contacting Peter Plum (Tree Surgeon) who we have used before for an initial quote.
S18/1025, S18/1027, S18/1028 – permission granted 9th July 2018.
S18/0833 – permission granted 10th July2018.
S18/0832 – work allowed 6th July 2018.
73/18 Planning –
S18/1125 – Creation of causeway within existing lake to allow erection of perimeter otter exclusion fence at Baston Leisure Park, Baston Fen, Baston PE6 9PT
S18/1230 –Single storey rear extension and front porch at Hadrian House, 63 Main Street, Baston PE6 9PB
Proposed Cllr Hutchins, seconded Cllr Kelly, all in favour no representations to make on above applications.
Freemans – water has disappeared – response still awaited from planning (enforcement team). Parish Clerk to pursue.
Driveway (over culvert) – although planning have been contacted and asked to investigate no response received. Parish Clerk to pursue.
74/18 Finance –
a) Report on balances and quarterly update – Programme in finals stages of updating – all transactions
since start new financial year (including this month’s payments now logged). Once rollover complete copy will be sent to all Cllrs.
b) Income received – None.
c) Payments made:
i) Wendy Gray, Parish Clerk – July £346.63
ii) Wendy Gray, Parish Clerk – Expenses £67.13
iii) Wendy Gray, Parish Clerk – reimbursement re Baston Rainbows £397.13
iv) Abbie Burt – Community Cleaner June £93.96. July £117.45 payable on receipt of timesheet
v) BDG Mowing Contractors - Grass cutting June/July - £960.00
vi) Eileen Mort – Village Tubs £8.70
vii) P Taylor – Internal Audit/Payroll £150.00
It was resolved that items (i) to (vii) be approved for payment.
St John’s Church would like to install a tap in Churchyard, request for donation towards cost – agenda item for next meeting.
75/18 - Highways –
Aveland Way to Denshire Court is going to be tarmac (phase 2).
Phase 1 will be put back to how it was.
Thetford Avenue Potholes – fixed yesterday but left gaps. Request for all householders to report potholes as well as Parish Clerk – more enquiries may help speed up repair process.
76/18 Village Concerns –
Entrance to Hadrian Drive – large commercial sign appeared (Acorn Tree Care) dug hole and put post in.
77/18 Street Furniture – Cllr Cooke advised may be able to provide some re-conditioned furniture and will also provide details of SKDC supplier.
78/18 Allotments – At time of meeting one allotment still available – contacted second on list. Following meeting allotment now taken.
79/18 Correspondence –
Request that tree branch clearance is done ASAP – dangerous for drivers when exiting onto main road. LCC have been requested to cut back, further request reiterating how dangerous it is (with photos). Cllr Hutchins will also ask our grass cutting contractor to have a look at what needs doing to see if they can help.
80/18 Reports from Outside Bodies –
County Council – Footpath No. 1 – LCC concerned with tarmac, who will take over responsibility of maint.
A15 meeting is now 2nd August at 3 p.m. –venue to be decided.
Travellers have moved on.
Response re Baston School – checked with highways colleagues and confirmed that have not issued permits or authorization for a pass system to be put in place.
No response on speed limits received yet.
District Council – Benches and bins – will arrange for pictures to be sent to Cllr Affleck and a brochure to be forwarded.
Road sign Aveland Way ordered.
On Line Lincolnshire scheme to improve broadband.
Big Clean still continues.
Community Fund £1000 Ward Councillors Budget.
Street lights owned by SKDC – any outages will be replaced with LEDs. Conservations areas look at replacing with/going back to traditional street lights.
BPFMC – Planning permission granted for new storage facility, work should start mid-August.
Neighbourhood Panel – no report.
South Lincs – no report.
81/18 To agree items for the press release – Cllr Vacancies/Planning/Street Furniture/Reporting pot holes.
82/18 To resolve whether the Council move into Closed Session – Yes.
83/18 Any Other Business – None.
84/18 Date of next meeting – There is no meeting in August. The Parish Council re reconvene on Thursday 13th September 2018 at The Barn at 8 pm. The meeting closed at 9.15 p.m.
2018-06-14 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 14th June 2018 at The Barn @ 20.00hrs.
Present: Cllrs: J Affleck (Chairman) A Hutchins
L Gilliatt P Fidler
1 member of the public in attendance.
The meeting opened at 8 p.m.
Open Forum – Travellers – PF recent email to Cllr Trollope-Bellew.
48/18 Chairman’s Remarks – The Chairman welcomed everyone to meeting.
49/18 Apologies for absence & reasons given – Cllrs B Easey, J Kelly, P Barnes, District Cllr K Cooke.
50/18 Disclosure of Interests – None
51/18 Application to become a member of Baston Parish Council – Carol Mackenzie in attendance giving a brief resume of why she would like to join Baston Parish Council and did any of the Cllrs have any questions. Cllr Hutchins asked why wanted to join Baston Parish Council instead of nearer to home – Carol advised Baston is nearer to her home and she comes through the village all the time. Cllr Affleck proposed, seconded Cllr Hutchins, all in favour – Carol was asked to join members of the council.
52/18 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 10th May 2018 be approved and signed as a true and accurate record. Proposed Cllr Hutchins seconded Cllr Affleck - PF/LG in favour, 1 abstention.
53/18 Clerks report on matters outstanding –
S17/2364 – White Horse – planning permission granted 13th June 2018
S18/0574 - Replacement windows The Old Hall, Church Street – consent granted 8th June 2018
Tree works Thetford Avenue
Section 106 monies – move forward Parish Clerk/Cllr Hutchins
54/18 Planning –
S18/1025, 1027 and 1028 – Change of Use of land to domestic gardens – 18/20/22 Colton Close, Baston
Cllr Hutchins proposed, seconded Cllr Affleck, all in favour LG/PF that response to SKDC planning on the above 3 planning applications – Baston Parish Council have no representations to make. CM absteined.
Number of questions re Baston No. 1 Footpath – see content of letter to SKDC CEO below.
“We write with reference to the above - following recent communications from our District Cllr K Cooke, who in turn had received assurances from Planning Officers that the Parish Council would be advised of all developments in respect of re surfacing of the above footpath.
The section we are most concerned about is between Aveland Way and Church Street, where Larkfleet apparently intend to simply surface-dress with gravel, a finish that is not acceptable due to the problems it creates for villagers on mobility scooters, mothers with pushchairs or prams, or even cyclists pushing their bicycles i.e. disability and equality issues.
This doesn't sound like block paving (which we believe was originally agreed) hence our request for a clear interpretation only to find that Planning Officers have agreed without further recourse with the Parish Council.
We would therefore request that the relevant Planning Officers confirm what has been signed off as a matter of urgency.
We will be obtaining legal advice with a view to instigating a legal challenge against the Officers if no reply is forthcoming within 7 working days from receipt of this email.”
Update on Village Plan – Cllr Fidler had met with Cllr from Carlby who are now at stage of consultation period. Established that there is lots of work involved and would need to draw in members of the village to assist.
1. Do we want to create a neighbourhood plan which involves about 2 years work?
2. Support of Council to do this?
3. Cllr Trollope-Bellew will ask Officer from SKDC to come along and talk through what needs to be done.
55/18 Financial – Approve the Council’s End of Year Accounts
a) To approve the Annual Governance Statement by resolution
b) Consider Accounting Statements by members as a whole
c) Approve Accounting Statements by resolution
d) On approval Accounting Statement to be signed and dated
55/18 (a) proposed Cllr Affleck, seconded Cllr Hutchins, all in favour.
55/18 (c) Cllr Affleck proposed, seconded Cllr Hutchins, all in favour.
All forms signed and dated.
56/18 Finance –
a) Report on balances and quarterly update – Financial Reports will be emailed to all Cllrs once end of year programme run.
b) Income received – None.
c) Payments made:
i) Wendy Gray, Parish Clerk – June £346.63
ii) Abbie Burt – Community Cleaner May - £98.91
iii) BDG Mowing Contractors - Grasscutting April - £480.00
It was resolved that items (i) to (iii) be approved for payment.
St John’s Church would like to install a tap in Churchyard, request for donation towards cost – agenda item for next meeting.
57/18 - Highways –
Baston Crossroads east to west – majority of people do not realise that Give Way has a priority over a Stop - Parish Clerk to contact highways re possibility that both signs are same to avoid confusion.
58/18 Village Concerns –
State of road along Aveland Way – if we can take photos and forward to LCC highways and information to be copied into Cllr Trollope-Bellew – Cllr Fidler will provide information.
59/18 Street Furniture – No further update.
60/18 Allotments –
Unfortunately one allotment holder has had to give up her allotment (due to ill health) – Parish Clerk has contacted next on list offering allotment available.
Response from Mayfield Gardens Allotments re our request if any would be available for anyone outside Mayfield Gardens to use – Mayfield Gardens unable to respond to our request at this time.
Sycamore Tree overhanging onto driveway – Parish Clerk to report to relevant authorities.
61/18 Correspondence –
Deepings West and Rural
PCSO Community Speedwatch
62/18 Reports from Outside Bodies –
County Council –
20mph outside school – reviewing current criteria – Cllr Trollope-Bellew will keep us advised.
Baston School – looking into possible permits i.e. Enforcement Officer to have a word.
District Council –
Each Cllr has a Community Fund (£1000) – anyone needs help to contact them.
SKDC Lottery – hoping to go forward in the autumn – monies to go to charities/groups.
BPFMC – Tennis Courts cleaned. Annual Village Fete very well attended. Baston in the Blitz 4/5 August.
Neighbourhood Panel – no report.
South Lincs – no report.
63/18 To agree items for the press release – Planning/Footpath(entering dispute with Larkfleet)/date of next meeting.
64/18 To resolve whether the Council move into Closed Session – None.
65/18 Any Other Business – None.
66/18 Date of next meeting – Thursday 12th July 2018 at The Barn at 8 pm.
The meeting closed at 9.45 p.m.
2018-05-10 Minutes
Minutes of the meeting of Baston Parish Council held on Thursday 10th May 2018 at The Barn @ 20.00hrs.
Present: Cllrs: J Affleck (Chairman) A Hutchins P Barnes
L Gilliatt P Fidler
The meeting opened at 8.20 p.m.
Open Forum – None.
30/18 Chairman’s Remarks – The Chairman welcomed everyone to meeting.
31/18 Apologies for absence & reasons given – Cllrs B Easey, J Kelly
32/18 Disclosure of Interests – None
33/18 Application to become a member of Baston Parish Council – keep as an agenda item.
34/18 Minutes of the last meeting – It was resolved that the minutes of the last meeting held 12th April 2018 be approved and signed as a true and accurate record. Proposed Cllr Hutchins seconded Cllr Barnes - JA/PF/LG in favour.
35/18 Clerks report on matters outstanding –
Layby – no further update received since last meeting – Parish Clerk to copy in Cllr R Trollope-Bellew on chase up emails.
S106 Monies re ladders etc – no further update received since last meeting – Parish Clerk to copy in Cllr R Trollope-Bellew on chase up emails.
SKDC Tree Works – confirmation that some works have been done on trees located at the back of Maltby Drive/Whattoff Way which included crown lifts and self set removal. Parish Clerk to further enquire about trees on
2 reports to be added to APM i.e. BAGS and Baston Rainbows.
Greatford Road, Rats – SKDC Neighbourhood Team visited site, no sign but have laid down necessary traps. Parish Clerk to advise resident who reported problem.
36/18 Planning –
S18/0741 – Prior approval for the change of use of agricultural building to a dwelling house (C3) and for associated operational development at Kates Bridge Poultry Farm, Deeping Road, Baston PE6 9NT – no representations to make.
S18/0574 – Replacement of metal framed windows with Architectural Bronze Casements at The Old Hall, 32 Church Street, Baston PE6 9PE – not sure if listed building – no representations to make.
Cllr Hutchins proposed, seconded Cllr Affleck, all in favour LG/PF/PB that response to AKDC planning on the above 2 planning applications – Baston Parish Council have no representations to make.
37/18 Finance –
a) Report on balances and quarterly update – Financial Reports emailed to all Cllrs prior to meeting.
b) Income – Precept £12,672.00.
c) Payments made:
i) Wendy Gray, Parish Clerk – May £346.63
ii) Wendy Gray, Parish Clerk Expenses - £38.39
iii) Abbie Burt – Community Cleaner April - £112.50
iv) Community Lincs Insurance Renewal - £376.95
v) LALC Local Council Review Publication 1 copy - £17.50
vi) Welland & Deepings Internal Drainage Board - £3.66
It was resolved that items (i) to (vi) be approved for payment.
38/18 - Highways – No new issues. Layby – someone nearly involved in accident on leaving the layby!
39/18 Village Concerns – None.
40/18 Street Furniture – awaiting paperwork of how far project has got. Parish Clerk to re request relevant paperwork to enable us to progress. If no paperwork received Cllr Affleck will move project forward.
Cllr Cooke advised may be able to supply (bench) refurbished from SKDC.
41/18 Allotments – 2 new requests for allotments received – re start waiting list.
Reports of 2 allotments needing attention – both allotments holders have been ill and will be looking at tidying them up asap.
State of grass between plots – Cllr Easey mows these areas.
Request from Allotment Group to use part of an allotment to house shed for use as a central storage area? Response: Greater levels of cost, increase service charge – happy to buy them a shed!
Request to be made to P Fidler – Mayfield Garden Allotments – requesting if any allotments available for others in the village to use on this site?
42/18 Correspondence –
Request to promote Barrowden PC
Forthcoming roadworks
GDPR and Data Protection Bill
Highways Meeting (A15 junction Waterside)
Proposed Farm Developments
Parking issues Bede Road
Response re Cllr Vacancy (Parish Clerk to double check criteria on area) – request from candidate motivations/experience
Defibrillator – several chase ups sent to emas nhs in trying to establish when will be put back
43/18 Reports from Outside Bodies –
District/County Cllr R Trollope-Bellew – LCC adopted new CEO (Keith Ireland) from Southampton. Still trying to talk to government re further funding. Pot holes – lack of repairs. Meeting re A15 awaiting a new date. 20 mph at School – not feasible, who is going to police it etc, would only be advisory and will not happen at this moment in time. Now commenced with Food Waste Scheme trial 12 months in certain areas.
District Cllr K Cooke – contract with Glendale for a year – will now take back in house.
Ward Cllr Fund £1000 - £50/£100 – Cllr Trollope-Bellew will put item in Baston News.
Baston No. 1 Footpath – time scale not until first occupation of any dwelling. Meeting sometime ago with Larkfleet re specification . Cllr Cooke will go back to District and email contact at Larkfleet for further update on what was agreed and report back to Parish Council.
Approved local plan to form consultation – going to cabinet on 24th and will then go out to public consultation.
BPFMC – approached by Baston Tennis Club re contribution towards tennis court cleaning. Baston Events have contributed 75% towards cost, BPFMC agreed to contribute 25% - £270 - never been cleaned before.
Village Fete – Sunday 10th June.
Question – has any further work been done on accruing monies on behalf of BPFMC by the Parish Council? – No further progress to date.
Neighbourhood Panel – no report.
South Lincs – no report.
44/18 To agree items for the press release – Vacancies on Council (wording to LG), BPFMC Event – contact AH if want to help out on the day or take part in dog show, date of next meeting.
45/18 To resolve whether the Council move into Closed Session – None.
46/18 Any Other Business – None.
47/18 Date of next meeting – Thursday 14th June 2018 at The Barn at 8 pm.
The meeting closed at 9.355 p.m.
2018-05-10 Minutes AGM
DRAFT Minutes of the Annual General Meeting of Baston Parish Council held on Thursday 10th May 2018 in The Barn @ 20:00hrs.
Present: Cllrs. J Affleck, A Hutchins, Mrs L Gilliatt, P Fidler, Mrs P Barnes
Clerk: Mrs W Gray
D.Cllr and County Cllr R Trollope-Bellew
D.Cllr K Cooke
Cllr. Affleck congratulated all present.
18/18 Election of Chairman – It was proposed by Cllr. Hutchins & seconded by Cllr Gilliatt that Cllr. Affleck be elected as chairman. All agreed. Cllr. Affleck signed the Declaration of Acceptance of Office.
19/18 Election of Vice-Chairman – It was proposed by Cllr. Affleck & seconded by Cllr Barnes that Cllr. Hutchins is elected Vice-Chairman. All agreed. Cllr. Hutchins signed the Declaration of Acceptance of Office.
20/18 Apologies & reasons given – Cllr Kelly (holiday), B Easey
21/18 To receive declarations of Interest - None
22/18 Minutes of the last meeting – It was proposed by Cllr. Hutchins and seconded by Cllr. Gilliatt that the minutes of the last meeting held on Thursday 11th May 2017 be received. It was resolved that Cllr. Affleck sign the minutes as a correct record.
23/18 Clerks report on matters outstanding from the minutes – None.
24/18 Appoint representatives to outside bodies –
a) BPFMC – Cllrs Hutchins and Kelly
b) Neighbourhood Police Panel – Cllr J Kelly
c) South Lincs Fenland Partnership – Cllr J Kelly
It was proposed by Cllr Affleck and seconded by Cllr Gilliatt that the above councillors be elected on block. All agreed.
25/18 To appoint committees & sub-committees –
a) Planning & Highways Group – Cllrs Hutchins, Fidler and Affleck
b) Finance Group – Cllrs Kelly, Affleck and Barnes
c) Communications Group – Cllr Mrs Gilliatt, Fidler & Affleck
It was proposed by Cllr. Affleck and seconded by Cllr. Barnes that the above councillors be elected on block. All agreed.
26/18 Financial – The clerk advised that the accounts would be submitted for approval at June meeting.
a) To approve the Annual Governance Statement by resolution
b) Consider Accounting Statements by members as a whole
c) Approve Accounting Statements by resolution
d) On approval Accounting Statement to be signed and dated
e) Approve Internal Auditor - Mr P Taylor be appointed internal auditor for 2018/19
f) Approve Community Cleaners & Clerks hours and duties for 2018/2019:
Community Cleaner (Winter 2.5 hrs/Summer 3 hrs week)
Parish Clerk 8 hrs week
g) Approve to renew Council’s Insurance Policy for the forthcoming year
It was proposed by Cllr. Affleck and seconded by Cllr. Hutchins (e), (f) and (g) be approved. All Cllrs in agreement.
27/18 Risk Assessment Audit
a) Computer passwords – Parish Clerk provided Chairman Cllr Affleck with a sealed and dated envelope with the details.
29/18 Dates for the forthcoming meetings during 2018/19
14th June, 12th July, 13th Sept, 11th Oct, 8th Nov, 13th Dec, 14th Feb, 14th March, 11th April (APM/PCM), 9th May (AGM/PCM).
Meeting closed 20:18 hrs